Executive Assistant to Global or Multiple Band B

3 weeks ago

Albany, United States National Grid Full time

**About us**:
**National Grid is Hiring an Executive Assistant for our NY Operations team. This position can be located in Syracuse, NY or Albany, NY or Hicksville, NY**

Every day, we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry.

To be successful, we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow ourselves and our business.

**Job Purpose**:
The Executive Assistant provides a comprehensive support service to senior National Grid employees and their team by carrying out a wide range of duties to support and assist the Vice Presidents with project-based and day-to-day activities.

**Key Accountabilities**:

- Carry out specific tasks in line with clear procedures and working practices to support two Vice Presidents in everyday work.
- Effectively manage VPs demanding calendar for meetings, workshops, and appointments, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and others are carried out seamlessly.
- Plan and coordinate travel arrangements (domestic/international) using Concur (Travel Leaders), ensuring the most economical rates and compliance with Company Policies.
- Assist in coordinating all critical Staff conferences and business meetings and logistics both onsite and offsite. Ensure that costs remain within budget and that the most cost-effective solutions are secured.
- Act as liaison with relevant project team members in order to ensure resources and materials are available as and when required in order to meet given project milestones (utilizing SAP invoicing, Payment Requests).
- Support functional onboarding and hiring activities.
- Ensure VPs expense reports are submitted accurately and on time.
- Review and approve expense reports (on behalf of VPs) for the team in a timely manner. Ensure that all reports comply with Company policy.
- Works closely and effectively with VPs to understand their priorities, commitments and needs to be proactive and supportive.
- Coordinate with other departments, day-to-day administrative and operational tasks - work with and build relationships with other EAs in the organization.
- Order supplies for the team as needed.
- Provide support and assistance as needed in other lines of business.

**Supervisory/Interpersonal
- Experience Required**:

- Reviews accuracy of own work and checks that all details are accurate to ensure multiple tasks and projects are completed on time.
- Takes personal responsibility for correcting problems promptly and communicates effectively with external and internal customers to monitor delivery and satisfaction.
- Recognizes and proactively addresses upcoming opportunities or obstacles and can investigate the situation beyond routine questioning.
- Strong Organizational skills.

**Qualifications**:

- Bachelor's Degree preferred and 5+ years of Executive Assistant experience in a corporate environment.
- Availability and willingness to travel 25% of the time is required.
- Experience with Concur and SAP Preferred.
- Licensed Notary a plus.
- Intermediate proficiency on Microsoft Applications: Office 365, Outlook, Word, Excel and PowerPoint.
- Experience in handling highly confidential and sensitive information with discretion.
- Experience drafting routine correspondence and organizing/maintaining files.
- Experience with digitization of notes.
- Excellent written and verbal communication skills and the ability to communicate effectively and courteously.
- Possess excellent planning and organization skills with the ability to handle multiple projects with changing and competing priorities.

**More Information**:
**Salary**:
$60,000-$70,000 (Upperstate NY - Albany, Syracuse)

$71,000 - $84,000 a year (Downstate NY - Hicksville, LI)

**National Grid is an equal opportunity employer that values a broad diversity of talent, knowledge, experience and expertise. We foster a culture of inclusion that drives employee engagement to deliver superior performance to the communities we serve. National Grid is proud to be an affirmative action employer. We encourage minorities, women, individuals with disabilities and protected veterans to join the National Grid team.

  • Executive Assistant

    4 weeks ago

    Albany, United States Financial Services, Department of Full time

    **Minimum Qualifications** Preferred Qualifications - Excellent verbal communication, writing, and interpersonal skills. - Demonstrated ability to navigate complex issues, problem solving in a fast-paced environment. - Strong project management skills, including experience managing many time-sensitive, complex projects simultaneously. - Detail-oriented with...

  • Executive Assistant

    4 weeks ago

    Albany, United States Upstate Counseling Full time

    **Job Title: Part-Time Executive Assistant** **Position Overview**: Hey there! We are Upstate Counseling. Thanks for checking out our job listing! We're on the lookout for a rockstar to join our team as a part-time Executive Assistant. If you're super organized, good with note taking, spreadsheets, creating visual presentations, and thrive in a fun,...

  • Executive Secretaries and Administrative Assistants

    1 month ago

    Albany, United States Cogent Infotech Corporation Full time

    Title: Executive Secretaries and Administrative Assistants Location: Albany NY Duration: 2 years Minimum qualifications: Excellent working knowledge of Microsoft Office, specifically Word and Excel; the ability to work on a team and handle multiple, shifting priorities; good organizational skills; ability to correspond with healthcare professionals; and...

  • Executive Assistant

    1 month ago

    Albany, United States StateJobsNY Full time

    At least six years of progressively responsible experience serving as administrative support to executive leadership in a large organization. College study may be substituted for up to four years of the required experience. In addition, the ideal candidate will have a demonstrated ability to multi-task and coordinate shifting priorities in a fast-paced,...

  • Executive Assistant

    3 weeks ago

    Albany, New York, United States StateJobsNY Full time

    At least six years of progressively responsible experience serving as administrative support to executive leadership in a large organization. College study may be substituted for up to four years of the required experience. In addition, the ideal candidate will have a demonstrated ability to multi-task and coordinate shifting priorities in a fast-paced,...

  • Trust & Estates / Private Clients Attorney

    1 month ago

    Albany, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Trust & Estates / Private Clients Attorney

    2 weeks ago

    Albany, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Confidential Aide

    4 weeks ago

    Albany, United States NYS Department of Civil Service Full time

    **Vacancy ID**: 156700 **Minimum Qualifications**: Minimum Qualifications: Seven years of specialized experience*. *Specialized experience includes executive secretarial or administrative support experience. Substitutions: A bachelors degree may substitute for four years of specialized experience; an associates degree may substitute for two years of...

  • Sr Mgr, Global Income Tax Reporting

    1 month ago

    Albany, New York, United States PayPal Inc. Full time

    At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to revolutionize commerce globally to make moving money, selling and shopping, personalized and secure.Job Description Summary:PayPal's Corporate Tax Department is seeking a Senior Manager, Global Income Tax Reporting to join its...

  • Executive Secretaries and Administrative Assistants

    2 weeks ago

    Albany, United States Innovee Consulting LLC Full time

    Job DescriptionJob DescriptionTitle-Executive Secretaries and Administrative AssistantsDuration-2 YearsLocation-Albany NY 12257Duties--Assist with processing DFS credit card charges in the Statewide Financial System (SFS)- verify coding of charges and ensure completion of supporting documentation -Assist with hiring of temporary employees under OGS'...

  • Administrative / Executive Assistant

    1 month ago

    Albany, United States Contractors Sales Full time

    Job DescriptionJob DescriptionContractors Sales Company, Inc. is hiring! This is your opportunity to join a premier heavy construction equipment dealership's team in Albany, NY. Contractors Sales is looking for an Administrative Assistant who will work closely with the Accounts Receivable and Accounts Payable teams, as well as the executive team to...

  • Executive Assistant

    1 month ago

    Albany, United States State of New York Full time

    Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such...

  • Products Liability Partner

    2 weeks ago

    Albany, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing and Executive Search is seeking a Partner Level Products Liability Attorney for our Am Law 200 client.We are seeking a highly accomplished and experienced Partner Level Products Liability Attorney to join our client's prestigious national law firm. The ideal candidate will have a strong background...

  • Project Executive

    3 weeks ago

    Albany, United States Consigli Construction Co Inc Full time

    Required Skills Utilize industry contacts and relationships to generate leads and pursue business development opportunities. Lead the work acquisition process including development of profitability plans, coordination with inter-department staff, oversight proposal development, and management of interview preparation activities. Identify and...

  • Press Assistant

    2 months ago

    Albany, United States New York State Executive Chamber Full time

    The New York State Executive Chamber seeks a highly motivated individual to serve as a PressAssistant. This individual will work with a closely-knit team in order to execute effectivecommunication strategies that promote the Governor’s policy and legislative priorities.Duties:- Assists in the preparation of press materials, including (but not limited to)...

  • Press Assistant

    2 months ago

    Albany, United States New York State Executive Chamber Full time

    The New York State Executive Chamber seeks a highly motivated individual to serve as a PressAssistant. This individual will work with a closely-knit team in order to execute effectivecommunication strategies that promote the Governor’s policy and legislative priorities.Duties:- Assists in the preparation of press materials, including (but not limited to)...

  • Executive Administrative Assistant

    3 weeks ago

    Albany, United States Prisoners' Legal Services of New York Full time

    **About PLS** PLS is an independent, non-profit statewide organization that provides civil legal services to people incarcerated in New York State prisons. Through its main office in Albany, and its four regional offices in the Buffalo, Ithaca, Newburgh, and New York City, PLS represents incarcerated clients in state and federal courts in both individual...

  • Sales Coordinator

    3 weeks ago

    Albany, New York, United States ASM Global Full time

    POSITION: Sales Coordinator DEPARTMENT: Sales REPORTS TO: Senior Sales Manager FLSA STATUS: Exempt Summary: This position is accountable for booking events, office management, and providing sales and marketing support as assigned by the Senior Sales Manager. Essential Duties and Responsibilities: Include the following. Other duties may be assigned. Handle...

  • Student Assistant

    2 weeks ago

    Albany, United States New York State Full time

    Minimum Qualifications Candidates must be a matriculated undergraduate or graduate college student. Documentation of current matriculation and enrollment in the current semester must be submitted with your resume. Preferred Qualifications: PREFERRED QUALIFICATIONS: • College or graduate student interested in exploring a career in public health...

  • Executive Secretary/administrative Assistant

    1 week ago

    Albany, United States Intilify INC Full time

    Position: Executive Secretaries and Administrative Assistants Location: Albany, New York 12206 Duration: 24+ months contract with possibility of extension Pay Rate: $20-28/hr Job Reqirement: - Answering the main center phones, taking messages when appropriate and directing - Oversee the Executive Deputy Commissioner - Maintaining executive...