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Executive Assistant

4 months ago

Albany, United States Upstate Counseling Full time

**Job Title: Part-Time Executive Assistant**

**Position Overview**: Hey there We are Upstate Counseling. Thanks for checking out our job listing We're on the lookout for a rockstar to join our team as a part-time Executive Assistant. If you're super organized, good with note taking, spreadsheets, creating visual presentations, and thrive in a fun, dynamic, learning environment, this might be the gig for you As an Executive Assistant, you'll get to support one of our executives while soaking up valuable experience along the way.

**Key Responsibilities**:
**Meeting Help**:

- Be the master of note-taking during meetings
- Whip up meeting agendas and make sure everyone's got what they need to rock the discussion.

**Document Creation**:

- Get creative with spreadsheets, infographics, and presentations to help bring ideas to life.
- Put your writing skills to work and use artificial intelligence to help draft policies, job descriptions, and more.
- Make sure everything looks polished and professional before it goes out the door.

**Scheduling**:

- Schedule appointments and keep the executive’s calendar organized
- Take care of meeting details and needs prior to the event

**Admin Assistance**:

- Keep things organized and running smoothly behind the scenes
- Jump in on special projects and lend a hand wherever it's needed

**Additional Duties**:

- **Research**: Look up information, data, and ideas for specific tasks/projects
- **Event Organizing**: Occasional list making and food ordering
- **Reminders**:Touch base with the executive in regards to their weekly priorities

**Requirements**:

- Proficient in typing and note taking
- Has used spreadsheets and is ready to learn how to utilize functions and calculations
- Anywhere from decent to great at math
- Can create a visually appealing and organized presentation with given notes and bullet points
- Be ready to roll with the punches and juggle multiple tasks like a pro.
- Is professional, punctual, and reliable
- Is eager to learn and grow their skillset

**Idea, but not required**:

- Familiarity with Google Workspace (Google Docs, Google Sheets, etc)
- Has own transportation
- Has some simple graphic designing experience (i.e. Canva)

**Schedule**:

- We're starting with 10 hours per week, but would like someone who could expand to 15-20 hours in the future if needed
- Starting with 2-3 hours per day M-Th
- Monday - 11am-2pm (required)
- Tuesday - 2 hours (flexible)
- Wednesday - 3 hours (flexible)
- Thursday - 2 hours (flexible)
- Mostly (perhaps all) remote

**Pay and Benefits**:

- $18-20/hour
- Sick time
- 401k and company match

**Job Types**: Part-time, Internship

Pay: $18.00 - $20.00 per hour

Expected hours: 10 - 15 per week

**Benefits**:

- 401(k)

Schedule:

- Day shift

Ability to Relocate:

- Albany, NY 12205: Relocate before starting work (required)

Work Location: Hybrid remote in Albany, NY 12205