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Executive Administrative Assistant

1 month ago

Albany, United States Prisoners' Legal Services of New York Full time

**About PLS**

PLS is an independent, non-profit statewide organization that provides civil legal services to people incarcerated in New York State prisons. Through its main office in Albany, and its four regional offices in the Buffalo, Ithaca, Newburgh, and New York City, PLS represents incarcerated clients in state and federal courts in both individual and class action litigation related to prison conditions, engages in administrative and legislative advocacy, and provides advice and information to incarcerated New Yorkers.

PLS also provides representation in immigration proceedings. PLS engages in service work, individual lawsuits, and impact litigation. PLS provides high quality legal services and has been successful in establishing important rights for our clients.
- Perform administrative tasks including screening calls, drafting correspondence for board communications, client communications and outside individuals, organizations and agencies.
- Make travel arrangements for the executive staff.
- Receive incoming communications or memos, review contents, prioritize, and summarize and/or distribute contents to appropriate staff.
- Assist with preparing for meetings including researching and conducting data to prepare documents for review and presentation to the board of directors, committees, and executives. Accurately record meeting minutes when necessary. Assist in organizing events and conferences.
- Maintain accurate and up to date filing of documents.
- Function as the point of contact between executives and staff, clients, governmental agencies and outside organizations and individuals.
- Prepare financial statements, reports, memos, invoices, letters, and other documents.
- Support bookkeeping tasks using QuickBooks.
- Perform data entry tasks with an elevated level of accuracy.
- Maintain office supplies inventory and manage office organization.
- Perform other duties as assigned.

**Qualifications**
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Extremely proficient with Microsoft Office Suite and Excel with the ability to learn new or updated software.
- Previous experience with project management.
- High school diploma required, bachelor’s degree in business administration or related field preferred.
- A minimum of 4 years of related experience required.

**Salary and Benefits**

PLS offers a comprehensive benefits package including medical, dental, short
- and long-term disability, life insurance, and a 401(k)-retirement plan.

**PLS’s Commitment to Diversity and Inclusion**

All qualified applicants will be afforded equal employment opportunities without discrimination because of sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or veteran status, or any other status protected by applicable law.

Formerly incarcerated individuals or previously detained individuals are encouraged to apply.

**How to Apply**

Pay: $50,000.00 - $60,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

People with a criminal record are encouraged to apply

**Experience**:

- Microsoft Excel: 2 years (required)
- Microsoft Powerpoint: 1 year (preferred)

Ability to Commute:

- Albany, NY 12207 (required)

Ability to Relocate:

- Albany, NY 12207: Relocate before starting work (required)

Work Location: In person

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