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Accounts Payable Specialist

3 months ago

Bolingbrook, United States DYWIDAG-Systems International GmbH Full time

**SUMMARY
DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day.

The Accounts Payable Specialist is responsible for assisting the finance team. This role will be responsible for managing and maintaining financial records, with a particular emphasis on processing invoices and other bills. This role is essential to the ongoing integrity of proper internal controls and procedures being followed, in compliance with corporate policies. This position is accepting part-time or full-time applicants.

**ESSENTIAL FUNCTIONS
- Reviews internal documents and performs a three-way match with the invoice against the open purchase order and proof of delivery.
- Prepare, verify, and process invoices for appropriate approvals and backup
- Work with our vendors to promptly resolve issues related to invoicing and meet all commitments in a timely manner.
- Investigate issues, ask, and offer help when needed.
- Ensure that invoices are dealt with in a timely manner and accurate
- Process vendor payments
- Review and process expense reports
- Reconcile vendor statements
- Assist with year-end audit including pulling vendor invoice voucher packages, providing explanation of supporting materials and procedures, and preparing any other necessary data
- Assist with special projects as required Other duties assigned

**REQUIRED EDUCATION AND EXPERIENCE
- Accounting degree or 2-year minimum experience in a similar role is a plus
- Experience with invoice coding for assurance of proper job-cost tracking is a plus
- Experience with Docuware is a plus
- Must have familiarity with Microsoft Outlook, Word, and Excel Discrepancy resolution, i.e. quantity, item charge and timely follow-up

**COMPETENCIES
- Strong typing and 10-key skills needed to enter invoices into the system
- Strong communication skills
- Detail-oriented
- Ability to multi-task within a fast-paced office setting
- Must be able to work independently and be self-motivated
- Good analytical and problem-solving skills
- Deals with others in a straightforward and honest manner, is accountable for actions, and maintains confidentiality
- Supports company goals and values Fluency in English

**TRAVEL REQUIREMENTS
No travel required.

**PHYSICAL DEMANDS
Prolonged periods of sitting, standing, computer use, etc.

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**Join our 1,500+ specialists working across 10+ sectors in more than 50 countries
The next stages of our recruitment process could include telephone, face-to-face, or virtual interview with the Hiring Manager and a member of our HR team

**What else do I need to know?
Safer, stronger, smarter. These values guide everything we do at DYWIDAG. We’ve been supporting infrastructure since 1865, and safety always comes first. Our strength is rooted in our engineering legacy, and smart, digital technologies are our future. We’re looking for passionate teammates with the mindset to succeed in the world of construction whatever role they fill, who can embody these values.
- We are committed to promoting equal opportunities in employment, and job applicants will receive equal treatment regardless of gender, marital or civil partner status, pregnancy or maternity, race, color, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.