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Office Manager/controller

3 months ago

Manchester, United States Eastern Heat Pump and Mechanical Full time

_Office Administrator/Assistant Project Manager _
**Job Description**:
Notary is a plus

Daily
- Manage and route phone calls appropriately.
- Update QuickBooks.
- Check bank account/verify with QuickBooks.
- Distribute incoming mail.
- Process accounts payable invoices. Process and manage accounts receivables.
- Tracking/updating ExakTime.
- Organize and file documents.
- Run errands per request.
- Update social media sites.
- Update all current job documents/white board.
- Weekly
- Clean office.
- Update current job folders.
- Creating updated cost reports on all jobs.
- Mail out Payables.
- Safety sheets.
- Creating agenda for bi-weekly team meetings.
- Monthly
- Monthly billing.
- Completing AIA’s/Invoices for all current jobs.
- Update office policies as needed.
- Update employee files as needed.
- Manage and order office supplies.
- Yearly
- Maintain W9, certificate of insurance and business license for vendors.
- Maintain company license.
- Assist with preparation of 1099s.
- Register/Inspect all company vehicles.

Pay: $25.00 - $38.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative experience: 5 years (required)
- Office Managers: 5 years (required)
- QuickBooks: 10 years (required)

Work Location: In person