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Accounts Receivable Specialist

3 months ago

Morgantown, United States Phytogenx Incorporated Full time

PhytogenX is growing their Accounting Team We are looking for an energectic, customer focused, Accounts Receivable Coordinator to join our team. We are a FDA-regulated and cGMP-compliant manufacturing facility specializing in personal care beauty products. Committed to our customers? visions, we offer a variety of different processes all designed to make it as easy as possible for our clients to hit the market with their product.

The Accounts Receivable Coordinator will ensure that PhytogenX receives payment in a timely manner from our customers for products manufactured.

**Essential Functions**:
? Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable
? Performs daily cash management duties, including the recording of bank deposits, and posting of cash to the accounts receivable sub-ledger
? Gathers and verifies invoices and appropriate documentation according to company practices; submits invoices to customers
? Creates Pro Forma Invoices and collects deposits with POs from customers without terms
? Maintains and updates customer files, including name or address changes, mergers, or mailing attentions
? Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment
? Creates reports regarding the current status of customer accounts as requested
? Researches customer discrepancies and past-due amounts
? Communicates discrepancies to Controller, identifies slow-paying customers
? Assists in streamlining the accounts receivable process by identifying areas for performance improvement
? Exercises integrity and confidentiality in financial reporting, and complies with national and local financial requirements

**Requirements to Perform Job Responsibilities/Duties**:
? Ability to work independently and collaboratively with others to accomplish daily goals in a fast-paced environment
? Ability to anticipate work needs and interact professionally with customers
? Superb time management, organizational skills and attention to detail
? Strong mathematical skills
? Understanding of basic principles of finance, accounting, and bookkeeping
? Proficiency with Excel
? Ability to keep company confidences
? Familiarity with accounting software such as QuickBooks or Quicken
? Strong communication skills and the ability to handle potentially tense interactions with clients

**Education/Experience**:
? Minimum of Associate?s degree in Accounting and 1.5 years? experience preferred