Administrative Assistant Ii

7 days ago

Sheboygan Falls, United States Johnsonville Full time

As a member of our administrative support team, you’ll be a valued member of the team as you assist with big picture as well as day-to-day support. You may provide support to engineering, safety, operations, finance, supply chain, sales, R&D, marketing or other functions within the company. Your responsibilities could include supporting effective meetings, event planning, vendor negotiations, creating presentations and documents, receptionist/switchboard coverage, analyzing data and providing insights and recommendations.

**Johnsonville, LLC**

**Administrative Assistant II**

**(Supporting Finance, R&D, Community Relations)**

**Position Overview**:
As the objective of the Administrative Team is to provide superlative support to internal customers, this position is primarily on-site; however, we offer some schedule flexibility.

**Responsibilities**:

- As a key Administrative Assistant, you will add value to the organization by developing and enhancing processes and procedures for your customers and the multiple cross-functional teams this position supports.
- As the primary Administrator of the Community Relations online platform, you will manage incoming requests from 501c3 organizations for monetary, product and gift basket donations. You will lead committee review meetings, track team recommendations, update decisions within the online platform, and facilitate the process for approved donations. You will also administer the annual Member Giving Drive within the platform.
- Schedule and maintain meetings from leadership teams’ calendars via Outlook.
- Schedule and organize on-site and off-site activities such as meetings, meals, travel, and conferences for teams.
- Attend team meetings, as requested, and record meeting minutes/notes, as needed.
- Provide backup to switchboard/receptionist on a rotating schedule (breaks, lunches, vacations).
- Work directly with finance and purchasing to manage purchase orders and invoices. Proficiency in Microsoft programs including Excel and SAP is helpful.
- Participate on project teams as needed.
- Assist with a large variety of miscellaneous tasks and projects for multiple teams.

**Education**:

- High School Diploma
- Associate degree is preferred

**Experience**:

- 3-5 years prior administrative experience

**Skills and Competencies**:

- Organized and detailed, yet flexible.
- Excellent knowledge of Word, Excel and PowerPoint (graphing, presentation building and spreadsheet development).
- Excellent verbal and written communication skills, including great phone presence.
- Demonstrated ability to take and publish clear, concise, and timely notes for multi-functional teams and project teams.
- Previous experience in negotiating contracts and agreements for meetings, events, and services.
- Proven ability to maintain confidentiality.
- Proven customer service background and the ability to work with a diverse range of people and personalities.
- Proven ability to prioritize and manage workflow with frequent interruptions (time management).
- Must enjoy being challenged with a variety of activities and responsibilities.
- Limited travel requirements to other Johnsonville facilities and to off-site meeting locations.

**Date**: June 18, 2024

**Location**: Global Sausage Headquarters, Sheboygan Falls, WI

(Our office is about an hour north of Milwaukee)

**Coach**: Executive Assistant

**Shift**: 1st Shift (8am - 5pm)

**Member Status**:Full Time, Hourly Office Technical

**Reason for Posting**: Member previously in the role took a different job in the company.

(We love it when that happens)

**Benefits**: Members have potential for a monthly bonus, 401k with a company match and profit sharing. Members also have access to terrific benefits including affordable medical, dental and vision coverage; flexible spending accounts; disability and life insurance; and fertility and adoption assistance. Johnsonville also offers competitive paid time off, including paid parental time off, as well as access to the 24/7 onsite fitness center, onsite medical clinic, and tuition reimbursement

**About our Company**

Since 1945, our family-owned band of sausage-makers has invented better ways to make, eat and prepare crave-able sausage. Today, we are 3,000 Members strong. We sell our famous sausage in all 50 United States and more than 40 countries. We have a culture built on the idea that if we make developing your talents our top priority, great business results will follow naturally. We call it The Johnsonville Way. It has been our secret sauce for decades, and we hope you get to experience it for yourself

**How to Apply**:
**Applicants must be authorized to work in the US without requiring sponsorship now or in the future.**

We value the diversity of our workforce and we embrace the principles of Equal Opportunity Employment. M/F/Vet/Disability

Johnsonville values the service Veterans and their family members have given to our country. We support the hiring of retur

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