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Post Closing Specialist

4 months ago

Chicago, United States Byline Bank. Full time

**Objective of Position**:
The Post-Closing Coordinator will be responsible for auditing closed loan packages and collateral documents to ensure bank’s security interest and adherence to established policies and procedures.

**Duties and responsibilities**:

- Receive UPS/FEDEX packages daily from various branch locations, Title Companies, Law Firms, etc.
- Review consumer, commercial and other types of loan packages for original document and log them into department data base.
- Complete Post Closing Checklist review to verify all original documents are received.
- Image documents received into banks software, and update exceptions for missing/trailing documents.
- Prepare collateral file labels for new loans reviewed.
- Organize and release customer purchased tax certificates and floor plan titles.
- Maintains exception tracking report and works with lending staff to resolve exceptions.
- Issue releases of collateral on previous paid legacy loans, current paid loans or as directed by lending staff.
- Process paid loans and prepare closing/release package to mail to customers.
- Add and update paid loan data on tracking spreadsheet.
- Provide release/paid documents to 3rd party mortgage servicing vendor (Dovenmuehle).
- Audit loan files to determine if they can be pledged to the FRB or FHLB. Maintain required documentation to ensure compliance to regulations and audit requirements.
- File UCC filings, and record trailing documents (mortgages, AOR’s and Mod’s) for non-title company closings via various vendors.
- Performs audit of boarded loan packages and collateral documents to ensure bank's security interest and adherence to established policies and procedures.
- Audit and process payment of 3rd party loan related invoices.
- Assisting with data collection and reporting for commercial loan support projects and audits.
- Other duties as assigned.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

**Education and Experience**:

- High School diploma or GED required; some college preferred
- Must have a minimum of two years’ experience working with commercial loan documentation/collateral
- Knowledge of FIS, nCino, Simplifile and CT Lien Solutions is a huge plus

**Key Accountabilities**:

- Detail oriented with excellent organizational, time management and communication skills
- Ability to multitask in in fast-paced work environment
- Proven ability to work both independently and as a team member
- Ability to make sound decisions based upon bank policies, procedures, knowledge, and experience
- Ability to communicate with all levels effectively and accurately within the organization.
- Contributing to a positive work atmosphere of mutual respect

**Working Environment**:

- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
- The usual office environment does require frequent sitting, walking, stooping, climbing stairs & ladders, standing, and ability to lift and carry heavy loads of 50 lbs. or more. There is the frequent use of eye, hand, and finger coordination enabling the use of office equipment. Also, oral, and auditory capacity enabling interpersonal communication as well as communication through automated devices.

**Direct reports**:

- This position has no direct reports.
- This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor._

Byline Bank offers competitive industry rate salary bands with the goal of retaining and growing talented individuals. We regularly review and adjust our compensation structure as needed to ensure equity across teams and levels.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._