Accounting Administrative Assistant

2 weeks ago

Cranford, United States Enovate Full time

**Who We Are**

Enovate is an Engineering firm that specializes in Construction Management, Transportation Engineering and Monitoring services. Since its inception a few years ago, Enovate was able to position its brand as a leading WBE/DBE engineering/CM firm. We have teamed with and supported well-known Engineering and CM firms and worked on flagship projects in both the public and private sectors.

Our diverse team consists of Professional Engineers, Construction Managers, Engineers and Technicians from varied backgrounds - design, project management and construction. This is an opportunity to work with Enovate as we expand to meet the demand of this wide range of services and excel in a traditional industry that is ever changing with the adoption of technology.

**We are proud to be a Certified Great Place to Work 2023-2024, NJBIZ Best Place to Work 2022 and recipient of the Diversity & Inclusion Award from Anchin among other accolades.**

**Work Location**

Cranford, NJ (hybrid)

**Position Summary**

We are seeking an AccountingAdministrative Assistant with 2+ years’ experience to work primarily in finance and accounting bookkeeping responsibilities working directly with the Controller and secondly in other support roles for other departments. Enovate promotes excellence and those who share that vision experience a long term, rewarding, fulfilling career. Our environment is a result driven, learning culture where the best ideas are implemented, and bureaucracy is not accepted. Great opportunities are available for individuals who are willing to roll up their sleeve, work well as a team and achieve common goals.

**Key Responsibilities**
- Create, send, receive, and process invoices.
- Prepare biweekly aging reports with updates on Accounts Receivable (AR).
- Enter Accounts Payable (AP) invoices in Unanet A/E our ERP Software, and process payment.
- Assist in preparing weekly Account Payable (AP) aging report and Cash Flow Report.
- Assist the Accounting team in executing budget and financial forecast activities.
- Split Credit Card costs and expenses to appropriate cost categories in Enovate’s ERP software system. Reconcile any missing receipts.
- Monitor and audit employee time entry and ensure weekly manager approvals are current for invoicing purposes.
- Update MS Excel report upon request.
- Process employee expense report and ensure appropriate cost categories allocated.
- Oversee project start-up process to ensure project accounting information is adequately setup prior to project start.
- Document processes to facilitate training on AP/AR processes.
- Create new vendors and customer and vendor profiles.
- Perform other duties reasonably associated with the above essential functions and additional duties by the Controller.

**Administration Responsibilities**
- Proactively look for ways to streamline processes and gain efficiency.
- Proactively report any issues, errors, or concerns
- Assist with Insurance renewals.
- Research and administrative support as required.
- Maintain Client files.
- Coordinate with 3rd party vendors as needed.

**Minimum Qualifications**
- Bachelor’s degree in business or accounting preferred.
- Proficient in MS tools (Excel, Word, PPT, Outlook)
- Proficient in accounting software, Unanet preferred.
- Experience with payroll processes and systems.
- Experience in a fast-paced work environment and ability to adapt to change.

**Key Attributes**
- Excellent teamwork (both verbal and written) and people skills a must.
- Have a solid time management system and demonstrate excellent organizational skills.
- Hard-working, reliable, resourceful, responsive
- Ability to prioritize tasks and work independently, reporting results to Controller.
- Self-starter
- Analytical skills (reviewing and recommending improvements, cost-savings, etc.)

Pay/Benefits

Enovate has great benefits. We provide medical, dental and vision on the first day of your employment. Life insurance, 401(k) matching plan, volunteer time off, paid maternity/parental leave, wellness programs and many other optional programs are offered as well.

Pay: $75,000.00 - $90,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Accounting: 2 years (preferred)
- Bookkeeping: 2 years (preferred)
- MS tools (Excel, Word, PPT, Outlook): 1 year (preferred)

Work Location: In person

  • Sales Support Administrator

    1 week ago

    Cranford, United States Renewal by Andersen Full time

    Job Details We are seeking a friendly and motivated Sales Support Administrator to join our growing team. As a Sales Support Administrator, you will play a critical role in supporting our sales team by ensuring smooth communication and processes between various departments and...

  • Accounts Payable Associate

    1 week ago

    Cranford, United States AristaCare Health Services Full time

    Job DescriptionJob DescriptionAristaCare Health Services is seeking ​an Accounts Payable Associate to join the team! The AP will be responsible for preparing and examining financial records for our company. Responsibilities:Obtain primary financial data for accounting recordsCompute and record numerical data Check the accuracy of business...

  • Administrative Specialist

    2 weeks ago

    Cranford, United States Catholic Charities of the Archdiocese of Newark Full time

    Job DescriptionJob DescriptionCatholic Charities of the Archdiocese of Newark is one of New Jersey’s largest non-profit social service agencies with programs and facilities serving Bergen, Essex, Hudson, and Union counties.We are currently seeking a per diem Administrative Specialist for our Office of Volunteer Services, located in Cranford,...

  • HR and Payroll Assistant

    1 week ago

    Cranford, United States AristaCare Health Services Full time

    Job DescriptionJob Description**Job Title: HR and Payroll Assistant** **Company: AristaCare** **Location: In-person at Corporate Office in Cranford, NJ**** Level: Entry to Mid-Level – willing to train the right candidate with basic HR/payroll experience.** **Job Summary:** AristaCare, a premier healthcare organization committed to delivering...

  • Funding Assistant

    1 week ago

    Cranford, United States Leaders Financial Part time

    Send RESUME TO resumes@leaders.comNJ Automobile Finance Company Seeking Funding Specialist Assistant.Experience Preferred but willing to Train.Duties:Verify All Loan documents and conduct verifications and make sure we have all paperwork needed and filing and scanning.Compare submitted documents to the underwriter's approval.Release funds to approved...

  • Residence Hall Director, Office of Residence Life

    Found in: Talent US C2 - 1 week ago

    Cranford, United States Kean University Full time

    External Applicant Instructions Please upload your resume/CV for automatic population of information to your Kean application. Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate. In the “My Experience” section, you...

  • Medical Director

    1 week ago

    Cranford, United States RWJBarnabas Health Full time

    Medical DirectorReq #:45761 Category:Physician Status:Part-Time Shift:Day Facility:Trinitas Regional Medical Center Department:Dialysis Unit-O/P Satalite II Location: CRANFORD NJ, 10 Commerce Drive, Cranford, NJ 07016 As Assistant Director of the Service, the Doctor shall be a professionally and medically responsible Medical Director of Renal Services, the...

  • Medical Director

    3 days ago

    Cranford, United States RWJBarnabas Health Full time

    Medical Director Req #: 45761 Category: Physician Status: Part-Time Shift: Day Facility: Trinitas Regional Medical Center Department: Dialysis Unit-O/P Satalite II Location: CRANFORD NJ,10 Commerce Drive, Cranford, NJ 07016 As Assistant Director of the Service, the Doctor shall be a professionally and medically responsible Medical Director of Renal Services,...

  • Tax Manager

    1 week ago

    Cranford, United States CPA firm Full time

    CPA firm seeking a Tax Manager / Tax Senior with Non-Profit expertise. Responsibilities: Manage tax compliance, tax provision, and tax advisory services to health-care institutions, higher education institutions, private foundation and exempt organizations Assist in managing, developing and coaching professional tax staff Help develop, build and manage...

  • Medical Lab Technician

    Found in: Talent US A C2 - 1 week ago

    Cranford, United States Protouch Staffing - Permanent Full time

    Protouch Staffing - Permanent is seeking a Medical Lab Technician for a job in Cranford, New Jersey.Job Description & RequirementsSpecialty: Medical Lab TechnicianDiscipline: Allied Health ProfessionalStart Date: 05/20/2024Duration: Ongoing40 hours per weekShift: 8 hours, nightsEmployment Type: StaffPerks: All Standard Benefits are available All Standard...

  • Medical Lab Technician

    Found in: Lensa US P 2 C2 - 7 days ago

    Cranford, United States Protouch Staffing Full time

    Protouch Staffing - Permanent is seeking a Medical Lab Technician for a job in Cranford, New Jersey. Job Description & Requirements Specialty: Medical Lab Technician Discipline: Allied Health Professional Start Date: 05/20/2024 Duration: Ongoing 40 hours per week Shift: 8 hours, nights Employment Type: Staff Perks: All Standard Benefits are available All...

  • Customer Service Manager

    1 week ago

    Cranford, United States Robert Half Full time

    Robert Half is searching for a Customer Service Leader who is ready to take on their next challenge! In this position, you will lead a team of 8 Customer Service Reps and aid in assisting customer accounts with very customized orders. This is not a call center position! Responsibilities:Create KPIsProvide mentorship to the team.Ensure that Customer Service...

  • Customer Service Manager

    Found in: Appcast US C2 - 1 week ago

    Cranford, United States Robert Half Full time

    Robert Half is searching for a Customer Service Leader who is ready to take on their next challenge! In this position, you will lead a team of 8 Customer Service Reps and aid in assisting customer accounts with very customized orders. This is not a call center position! Responsibilities:Create KPIsProvide mentorship to the team.Ensure that Customer Service...

  • Per Diem Registered Nurse

    Found in: Lensa US P 2 C2 - 2 weeks ago

    Cranford, United States Cerebral Palsy League Full time

    We are looking for a Registered Nurse to provide quality nursing services to participants of our Adult Services day program on an as needed per diem basis. Join the team of professionals dedicated to helping our participants reach their full potential!Hours: Monday - Friday, as needed No nights, weekends or holidaysResponsibilitiesProvide direct nursing care...

  • Medical Lab Technician

    1 week ago

    Cranford, United States Protouch Staffing - Permanent Full time

    Protouch Staffing - Permanent is seeking a Medical Lab Technician for a job in Cranford, New Jersey.Job Description & RequirementsSpecialty: Medical Lab TechnicianDiscipline: Allied Health ProfessionalStart Date: 05/20/2024Duration: Ongoing40 hours per weekShift: 8 hours, nightsEmployment Type: StaffPerks: All Standard Benefits are available All Standard...

  • Medical Lab Technician

    Found in: Lensa US P 2 C2 - 4 days ago

    Cranford, United States Protouch Staffing Full time

    Protouch Staffing - Permanent is seeking a Medical Lab Technician for a job in Cranford, New Jersey. Job Description & Requirements Specialty: Medical Lab Technician Discipline: Allied Health Professional Start Date: 05/20/2024 Duration: Ongoing 40 hours per week Shift: 8 hours, nights Employment Type: Staff Perks: All Standard Benefits are available All...

  • Registered Nurse Supervisor

    1 week ago

    Cranford, United States Sapphire Nursing Full time

    Sapphire Nursing is currently seeking a Registered Nurse for a full time Part time or Per Diem position Sapphire Nursing is a Healthcare Staffing Agency our focus is to make sure that you the nurse have the full choice, and flexibly, to find a schedule/ shift, location, and pay that works for you. We will work with you until the perfect place is found for...

  • Launch HR Generalist

    1 week ago

    Cranford, United States Wonder Full time

    About the role We are looking for a detail-oriented Launch Human Resources Generalist to assist with managing various HR functions for existing sites and function as an onboarding ambassador for new launches. You will work alongside the HR and Talent Acquisition Teams as well as our business stakeholders to support our restaurant locations. Responsibilities...

  • Adjunct Faculty, Division of General Education and Interdisciplinary Studies

    Found in: Talent US C2 - 2 weeks ago

    Cranford, United States InsideHigherEd Full time

    External Applicant InstructionsPlease upload your resume/CV for automatic population of information to your Kean application.Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate.In the “My Experience” section, you will find a resume/CV...

  • Launch HR Generalist

    1 week ago

    Cranford, United States Wonder Full time

    Job DescriptionJob DescriptionAbout the roleWe are looking for a detail-oriented Launch Human Resources Generalist to assist with managing various HR functions for existing sites and function as an onboarding ambassador for new launches.  You will work alongside the HR and Talent Acquisition Teams as well as our business stakeholders to support our...