HR and Payroll Assistant

Job DescriptionJob Description

**Job Title: HR and Payroll Assistant**

 

**Company: AristaCare**

 

**Location: In-person at Corporate Office in Cranford, NJ**

** Level: Entry to Mid-Level – willing to train the right candidate with basic HR/payroll experience.**

 

**Job Summary:**

 

AristaCare, a premier healthcare organization committed to delivering outstanding care and services, is seeking a detail-oriented and driven HR and Payroll Assistant to enhance our dynamic team. The successful candidate will play a pivotal role in supporting HR and payroll functions, ensuring precision, compliance, and efficiency in benefit administration, payroll processing, and related responsibilities.

 

**Key Responsibilities:**

 

**Human Resource:**

 

1. **ACA (Affordable Care Act) Compliance:**

   - Review the benefit dashboard for each facility, ensuring adherence to ACA regulations.

   - Collaborate with HR to update and maintain accurate ACA-related information.

 

2. **401k Management:**

   - Submit biweekly payroll files for each facility, ensuring accurate 401k contributions.

 

3. **Health Insurance Administration:**

   - Review weekly emails from APA and update Viventium, our HR and payroll system.

   - Prepare insurance allocations for payables, maintaining accuracy in health insurance records.

 

4. **Streamlining and Reporting:**

   - Run monthly reports for HR and Payroll purposes, contributing to organizational efficiency.

   - Update and maintain lists and databases to streamline processes.

 

5. **Open Enrollment Coordination:**

   - Collect and manage employee enrollments during open enrollment periods.

   - Ensure timely and accurate submission of enrollment information to the insurance company.

 

6. **WOTC (Work Opportunity Tax Credit) Compliance:**

   - Conduct audits to verify that all new hires are screened for WOTC eligibility.

   - Provide necessary wage information to fulfill WOTC compliance requirements.

 

7. **Aetna Voluntary Benefits Management:**

   - Update Aetna voluntary benefits file and submit monthly reports and updates.

 

8. **Life Insurance Administration:**

   - Process all new enrollments and terminations related to life insurance for our facilities.

 

9. **Wellness Initiatives (Well IQ):**

   - Facilitate wellness initiatives by sending out weekly emails to HR Managers.

 

**Staffing and Payroll:**

 

1. **Oversee Real-time Scheduling System:**

   - Monitor and ensure the real-time utilization of the scheduling system.

   - Address any discrepancies and implement corrective measures promptly.

 

2. **Staffing Patterns and Budget Compliance:**

   - Verify adherence to established staffing patterns and budgets.

   - Collaborate with relevant departments to adjust staffing levels as necessary.

 

3. **Time and Attendance Reporting:**

   - Run regular reports for time and attendance, providing accurate data for review.

   - Collaborate with HR and management to address any discrepancies or issues.

 

4. **Timecard Verification and Correction:**

   - Verify timecards for accuracy, addressing punch discrepancies and manual inputs.

   - Implement corrective actions and provide guidance to employees as needed.

 

5. **Union Reports and Contributions:**

   - Prepare and submit accurate union reports in compliance with established timelines.

   - Collaborate with union representatives to ensure seamless communication and contribution processes.

 

6. **Payroll Deductions Accuracy:**

   - Verify the accuracy of all payroll deductions, including taxes, benefits, and other applicable deductions.

   - Address discrepancies and rectify payroll deduction errors promptly.

 

7. **Assist in Payroll Processing:**

   - Collaborate with the payroll team to ensure accurate and timely processing.

   - Address any payroll-related queries or issues promptly and efficiently.

 

8. **Payroll Reports for Management Review and Analysis:**

   - Assist in generating various payroll reports for management review.

   - Provide analytical insights based on payroll data to support informed decision-making.

 

**Qualifications:**

- Previous experience in HR and payroll administration preferred.

- Familiarity with benefit administration, ACA, and payroll processing.

- Strong organizational skills with keen attention to detail.

- Excellent communication and collaboration skills.

- Proficiency in relevant software and systems (e.g., Viventium, Empeon, Onshift tools).

 

**Education and Experience:**

- High school diploma or equivalent; additional HR or payroll certifications are a plus.

- Prior experience in a similar role is beneficial.

 

Join AristaCare and be a key contributor to our commitment to providing exceptional care. If you possess the required skills and experience, we invite you to apply and become a valuable member of our team dedicated to making a positive impact in healthcare.

Company DescriptionAristaCare Health Services is a leading healthcare provider committed to delivering exceptional care to our residents and patients. With a focus on rehabilitation and skilled nursing services, we strive to enhance the quality of life for those in our care. Our team is dedicated to providing compassionate and personalized attention to individuals recovering from illness, injury, or surgery.Company DescriptionAristaCare Health Services is a leading healthcare provider committed to delivering exceptional care to our residents and patients. With a focus on rehabilitation and skilled nursing services, we strive to enhance the quality of life for those in our care. Our team is dedicated to providing compassionate and personalized attention to individuals recovering from illness, injury, or surgery.

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