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Collections Coordinator
4 months ago
**COLLECTIONS COORDINATOR**
**_Finance Department_**
Debevoise & Plimpton LLP is a premier international law firm with market-leading practices, a global perspective and strong New York roots. Debevoise clients engage our lawyers for the high degree of quality, strategic focus and creativity we bring to our legal advice. Our talented administrative and legal support staff brings the same commitment to their work, ensuring the firm delivers the highest level of service and a distinctive client experience. We attract and retain highly skilled and dedicated staff by providing a work environment that is diverse, collaborative, respectful and collegial, and where professional growth is encouraged and nurtured. The firm is seeking to add an energetic and enthusiastic full-time **Collections Coordinator **to join our team of professionals. This is a non-exempt position and reports to the Associate Director of eBilling and Collections.
**Responsibilities include but are not limited to**:
- Daily review and maintenance of aged accounts receivables for assigned partner portfolios.
- Daily tracking of collections progress via the collections database including creating detailed notes of collections activity and creating future follow up items.
- Prepare ad hoc analysis for partners, clients, and internal staff members.
- Meet regularly with the Associate Director of eBilling and Collections to review assigned portfolios and discuss collections strategies.
- Analyze and reconcile partial payments (including those related to client appeals), overpayments, and payment history.
- Assist the Accounts Receivable group in the reconciliation of payments, adjustments, and the research of unidentified payments.
- Daily interaction with the eBilling team to ensure that rejected invoices are re-submitted or adjusted per Outside Counsel Guidelines or client agreements.
- Monitoring of various eBilling websites to track the approval process for submitted e-bills as well as the expected payment dates.
- Coordinate with partners in regards to their fiscal year end cash forecasting.
- Act as back up to the Cash Application Team whenever additional assistance is required.
**Requirements**:
- Bachelor’s degree in Business, Accounting, Finance or equivalent work experience.
- Minimum of 2 years collections/accounting/billing experience in a law firm.
- Strong analytical skills and proficiency in Excel and Word.
- Must be highly organized and able to handle multiple tasks efficiently.
- Excellent interpersonal and communication skills with the ability to communicate clearly and concisely with senior management and partners.
- Ability to adapt to cyclical periods, peak work loads, new assignments and work independently to meet deadlines**.**
- Must have flexibility to work outside scheduled hours as required.
**Preferred Qualifications**:
- Knowledge of StarCollect or ARCS.
- Knowledge of Aderant or 3E/Elite Enterprise (3.8 or higher).
- Experience with various eBilling websites and client portals.
**TO APPLY**:
**Human Resources**
212.909.8827 (fax) 212.909.7388 (TTY only)
Debevoise & Plimpton LLP is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other legally protected category in accordance with U.S. law.
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