Executive Assistant

4 weeks ago

Bloomington, United States PATH Inc. Full time

In January 1971, Personal Assistance Telephone Help (PATH) commenced its phone assistance services, powered by the dedication of ISU students, faculty, and residents who volunteered their efforts. Initially focused on offering accurate information and support for students grappling with street drug issues, PATH's mission evolved to address the growing needs of the Illinois State University and the Bloomington-Normal area. As time progressed, our mission expanded to encompass handling crisis calls, responding to information and referral requests, and providing a secure, confidential space for individuals to converse with well-trained, non-judgmental, and compassionate volunteers. Although our legal identity remains Personal Assistance Telephone Help, this name no longer encapsulates the diverse range of services we offer. Breaking free from the confines of phone-only assistance, PATH embarked on introducing programs tailored for specific populations. In the 1980s, the Board of Directors recognized this transformation, and our Doing Business As (DBA) name PATH, Inc. aptly reflects our broader mission: Providing Access to Help.

**Responsibilities**:

- Act as the primary point of contact for the CEO and Directors, managing their calendars, scheduling meetings, and coordinating travel arrangements.
- Provide administrative support by preparing reports, presentations, and correspondence on behalf of the CEO and Directors.
- Assist in the planning and execution of special projects and initiatives, ensuring deadlines are met and objectives are achieved.
- Serve as a liaison between the CEO, Directors, and internal/external stakeholders, conveying messages and requests effectively.
- Coordinate and organize meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
- Conduct research and gather information as needed to support decision-making processes and strategic planning efforts.
- Manage confidential and sensitive information with discretion and professionalism at all times.
- Collaborate with other members of the executive support team to streamline processes and enhance efficiency across the organization.

**Qualifications**:

- Proven experience in a similar role, providing programmatic support to executives and senior leadership.
- Excellent organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Exceptional communication skills, both written and verbal, with a keen attention to detail.
- Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.
- Flexibility and adaptability to changing priorities and evolving business needs.
- Experience working in a non-profit or social services environment is a plus.

**Schedule**:

- Monday - Friday
- 8:30 AM - 4:30 PM
- As needed to fulfill the responsibilities of the position.
- **Estimate start date: July 1, 2024**

**Benefits**:

- Paid time off
- Personal wellness days
- Paid sick leave
- Health insurance (Employer paid)
- Dental insurance (Employer paid)
- Life insurance
- Vision insurance
- 401(k)

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