Executive Assistant

3 weeks ago

Bloomington, United States CaringBridge Full time

Please note that this is a part-time position (10-20 hours per week).


CaringBridge is a no-cost, nonprofit health platform that surrounds family caregivers with support while they care for a loved one on a health journey. We offer tools to share and document a health journey, simplify care coordination, and connect caregivers with a supportive community. Founded in 1997, our vision at CaringBridge is a world where no one goes through a health journey alone.


Based in Minnesota, we are proud of our global reach and nonprofit status with nearly 90% of our funding coming from the people who have experienced the power of CaringBridge firsthand. With over half a million CaringBridge websites created since our inception, our platform has seamlessly integrated into the lives of users, becoming an essential companion during challenging times. As a testament to our effectiveness, a new CaringBridge site is started every twelve minutes, providing a lifeline of communication and solidarity for those navigating health events. Join us in our commitment to fostering connection, spreading hope, and making a meaningful impact in the lives of family caregivers and their loved ones.


Primary Objective of Position

Proactive with good instincts, the Executive Assistant (EA) to the CEO is resourceful, innovative, and proactive, thinks independently and doesn't need much supervision or direction. This position must be the eyes and ears of the executive at all times, which means being a great listener, and being alert to potential issues, conflicts, and any new bit of information that may be helpful to the executive. The EA is a natural decision-maker, with an ability to think under pressure and display good judgement. Their logical, analytical approach leads them to assess risks carefully, consider different options and decide on a sound course of action. This includes a love of learning, gathering more information about the business, becoming more confident at taking initiative on behalf of the executive and filtering the critical communication points.


Top Skills

  • Organization
  • Communication
  • Loyalty and Discretion
  • Calendar Management
  • Administrative Tasks
  • Computer and Technology Skills


Duties and Responsibilities

  • Meeting with CEO regularly to prioritize weekly support tasks (meeting prep checklists, office needs, agenda creation, board notes and actions, donor and client relationship management- Salesforce entry, personal thank you's).
  • Supporting CEO calendar of daily meetings, including clarity on objective, agenda and outcomes and confirmation of meetings, location, and meal reservations
  • Supporting the Senior Leadership Team with cross functional and outside client meeting and calendar management support, inclusive of Leadership and All Staff meetings.
  • Manage the CaringBridge Office space and ensure it is well-supplied, tidy, and a welcoming environment for employees and guests. This includes working with building management on occasion. And mail distribution as received.
  • Supporting CFO by logging contracts for record keeping and assisting with cash deposits on an as needed basis.
  • Supporting Head of People Operations with employee onboarding and offboarding administrative needs.
  • Special projects as applicable – an example is working with our employee online vendor.


Qualifications/Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.


  • Associate’s or technical degree or continued education.
  • 10+ years of executive level support, preferably CEO/C-Suite levels.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Willingness to perform office management duties.
  • Ability to work in a growing fast-paced entrepreneurial environment.
  • Strong interpersonal skills and the ability to build relationships with stakeholders including staff, board members and external partners.
  • Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients.
  • Superior customer service and interpersonal skills.
  • Proactive approaches to problem-solving and decision-making capability.
  • Thorough knowledge of Microsoft applications.


CaringBridge Values

Make Connections-Be a place of belonging where people feel welcomed, supported, and not alone.

Give Hope-Honor the individual journey to encourage and uplift the people we serve and one another.

Keep It Simple-Be purposeful and clear to solve the burden of being overwhelmed.

Offer Guidance-Lead the way to create lasting impact.


Location

This position is hybrid with some required in person weekly meetings and required all-staff in person in-office meetings three times per year, at our Bloomington, MN location.


Apply

Through your LinkedIn profile and attach your resume.


Status and Salary Range

This is a non-exempt regular employee part-time position or a temporary-to-hire position (10-20 hours per week). The starting hourly wage for this role is $32 to $36. Base pay offer decisions include consideration of related education, experience, advanced certifications and pay markets.


Notice: Applicants must have the legal authorization to work for any employer in the United States. We are currently unable to sponsor or assume sponsorship of employment visas. Additionally, please note that this position requires quarterly required in-office work at our Bloomington, MN location.


CaringBridge

3600 American Boulevard, Suite 405

Bloomington, MN 55431

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