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Talent Acquisition Coordinator Temp

4 months ago

Aliso Viejo, United States RxSight, Inc. Full time

Description:
**OVERVIEW**:
**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Update company databases with new employee contact information and employment details.
- Support the onboarding process, including new hire orientation and benefits packages, ensuring timely and accurate completion of employee paperwork and identification.
- Collect necessary I-9 documents required for eligibility verification within 48 hours of new hire start dates.
- Ensure all new hires complete the required first-day/week training requirements to remain compliant.
- Set up onboarding schedules for new hires in partnership with the recruiting team and hiring managers.
- Keep records of all materials used for recruitment, including interview notes and related paperwork.
- Maintain accurate employee records, files, and documentation.
- Arrange pre-employment testing, background, and reference screenings.
- Make travel arrangements as needed.
- Serve as the primary point of contact for newly hired employees, creating a positive onboarding experience to promote retention.
- Provide support in all functional areas of Talent Acquisition and Human Resources as needed.
- Work well with all levels of internal employees and preserve confidential information.
- Perform other duties and responsibilities as assigned.

**Requirements**:
**REQUIRED KNOWLEDGE, SKILLS AND ABILITIES**:

- 2+ years of experience in a coordinator, scheduling, or similar support role.
- Familiarity with social media and professional networks.
- Proficiency in documenting processes and keeping up with industry trends.
- Excellent interpersonal and communication skills.
- Ability to perform under pressure and work as part of a team.
- Ability to troubleshoot, identify improvements, and make decisions independently.
- High degree of dependability.
- Strong analytical and problem-solving skills.
- Excellent administrative and organizational skills.
- Proficiency in HR systems, applicant tracking systems, and HR management systems.
- Detail-oriented and customer service-focused.

**SUPERVISORY RESPONSIBILITIES**:

- None

**EDUCATION, EXPERIENCE, and TRAINING**:

- Associate’s Degree in Human Resources Management, Business Administration, or a related field.
- 1-3 years of full-cycle recruitment experience preferred.
- Experience in recruiting, coordinating, scheduling, and/or employee onboarding.
- Complete required training per the training plan for this position as maintained in the document control system.
- Complete training requirements for TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy, and TRN-10009 Code of Business Conduct and Ethics within 30 days of the hiring date and annually thereafter.

**CERTIFICATES, LICENSES, REGISTRATIONS**:

- None

**COMPUTER SKILLS**:

- To perform this job successfully, an individual should have a working knowledge of Excel and Word and are expected to be on the Moderate to Expert level.
- Advanced proficiency in using Microsoft Outlook and Scheduling Assistant.
- Prior experience using Smartsheet is a plus.