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Assistant Manager-payroll

3 months ago

Queens, United States Metropolitan Transportation Authority Full time

**Description**

Title: Assistant Manager-Payroll & Operational Support

Department: Engineering

Repost Date: 05/01/2024

Close Date: 05/14/2024

Hay Point Evaluation: 611

Salary Range: $90,908 - $136,362

Position Classification: Non-Safety Sensitive

Location: Queens

Reports To: Manager
- Payroll & Operational Support

This is a Non-Represented Position.

Please note that this position has been designated as a “Policy Maker” pursuant to the New York State Public Officers Law & the MTA Code of Ethics. As such, you will be required to complete a Financial Disclosure Statement that will be provided to you by the New York State Joint Commission on Public Ethics.

Summary

**Responsibilities**:
Responsibilities may include but are not limited to:

- Management of Biometrics reporting, review and oversight, including daily reconciliation with timecards in the Corporate Time and Attendance System (CTAMS) and resolution of discrepancies with Operating disciplines.
- Assist in managing the daily activities of staff with respect to payroll and administrative functions. Assist in evaluating current administrative processes within the department to ensure consistency amongst all Engineering disciplines and make recommendations to streamline processes to be more efficient. Develop and maintain an Engineering administrative and labor distribution procedural manual to develop consistent standards among the various disciplines. Identify, analyze, and recommend viable solutions to payroll system problems. Interface with the Engineering disciplines concerning the CTAMS payroll systems for Divisions 1 and 5 payrolls and establish working relationships with all disciplines. Manage the payroll staff to ensure high level of production/performance to meet department goals.
- Evaluate and approve access to the system and determine the security access level for users. Liaison with Payroll & Information Technology in the maintenance of CTAMS by communicating all necessary changes that affects the weekly/annual payroll by interpreting contractual changes and requesting addition of new rules/shifts that will affect payment to all division 1 and 5 employees. Ensure all annual accruals (vacation, sick, personal days) are accurate and being charged correctly in the CTAMs system and coordinate with Human Resources to reconcile any discrepancies. Ensure accruals for (Military & FMLA) time are set-up and being charged correctly. Send weekly communication to Corporate Payroll for their final review of represented and non-represented payroll. Serve as coordinator and trainer for CTAMS.
- Manage and motivate staff. Approve and coordinate all time off and direct staff under all circumstances to ensure deadlines are met. Select, develop and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline of employees under supervision. Promote safe work practices and provide safe working conditions. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential. Review direct reports and approve performance appraisals.
- Oversight and management of personnel changes. Ensure timely updating of PARs for wage progression, status changes, terminations and retirements. Assist in managing and tracking short-term/long-term disabled Engineering employees ensuring all required paperwork is completed in a timely manner and all status change information is accurately maintained in database/spreadsheet. Provide guidance to administration staff in department disciplines regarding LIRR policy and Engineering Department procedure on status changes.
- Manage the LIRR Military Leave Policy and Family and Medical Leave (FMLA) within the Engineering Department. Ensure that employees requesting/approved for leaves under these policies meet all requirements and provide appropriate documentation. Maintain employee files and database/spreadsheet and ensure all required paperwork and information is obtained and distributed to necessary departments. Ensure that employees are properly paid for related absences. Provide guidance to administration staff in department disciplines regarding all leaves of absence. Assist in managing vacation, personal and sick leave accruals for all Engineering employees.
- Oversight of daily validation of all SLA-28 forms received and input in Department spreadsheet. Spreadsheet used to verify that an SLA-28 was submitted prior to processing the No Forms Submitted (NFS) adjustment. Process the weekly NFS adjustments in CTAMS relative to designating points for the Absence Control Process
- Perform other assignments as requested by Senior Management.

Qualifications:
- Must possess a minimum of 4 years related administrative/payroll experience.
- Must possess supervisory experience, preferably with a clerical/office administration staff.
- Must posse