Administrative Assistant
2 weeks ago
**Position Details**:
- Position Information**Recruitment/Posting Title**
- Administrative Assistant**Job Category**
- URA-AFT Administrative**Department**
- Undergrad Edu - Academic Svcs**Overview**
- The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
- **Posting Summary**
- Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Undergrad Education - Academic Services department within the School of Arts and Sciences (SAS). The Administrative Assistant is a student-facing support position, spending the majority of time on the ‘front line’ working with students, families, and other University departments.
Among the key duties of this position are the following:
- Provides administrative support to the deans and advisors of the SAS Office of Advising and Academic Services.
- Assists with the coordination and administration of communications, programs, projects, processes, and the preparation and maintenance of student records, databases, departmental statistics, reports and documents.
- Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters for the SAS Office of Advising and Academic Services.
**Position Status**
- Full Time**Hours Per Week**
**Daily Work Shift**
**Work Arrangement**-
**FLSA**
- Nonexempt**Grade**
- 03**Position Salary**
**Annual Minimum Salary**
- 48372.000**Annual Mid Range Salary**
- 60147.000**Annual Maximum Salary**
- 71921.000**Standard Hours**
- 37.50**Union Description**
- URA-AFT Administrative**Payroll Designation**
- PeopleSoft**Benefits**
**Seniority Unit**
**Terms of Appointment**
- Staff - 12 month**Position Pension Eligibility**
- ABP- Qualifications**Minimum Education and Experience**
- Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of advising practices, office administration, well developed interpersonal skills, work organization, coordination, facilitation, higher education principles and legislation, database management and/or report writing principles and practices.
**Certifications/Licenses**
**Required Knowledge, Skills, and Abilities**
- Good communication skills, and computer literacy including expert level fluency with Microsoft Excel and Microsoft Mail Merge technology.
- May be required to work in different campus locations, so must be comfortable traveling and working on all 4 Rutgers-New Brunswick campuses.
- The Office of Advising and Academic Services often encounters sensitive and/or agitated constituents.
**Preferred Qualifications**
- Bachelor’s Degree in Liberal Arts and Sciences area.
- Three years’ experience in a higher education administrative function.
- Experience using Rutgers IMS system, Perceptive Content system, DocuSign, My Advisor, RU Scheduler, and Degree Navigator.
- Experience working directly with undergraduate students in a student service or advising capacity.
- Expertise in working with and developing database.
**Equipment Utilized**
- Rutgers IMS system, Perceptive Content system, My Advisor, RU Scheduler, and Degree Navigator, Cornerstone, RU Marketplace and various SAS and University systems.
- The AA will need to be able to work remotely using a laptop or home desktop computer; work performed on site at Rutgers will use a PC.
**Physical Demands and Work Environment**
- The position may require using stairs in buildings lacking elevators, and sitting on a high “stool” or standing for several hours during service at the “walk-in” facilities.
**Special Conditions**
- Posting Details**Posting Number**
- 24ST0899**Posting Open Date**
- 04/25/2024**Special Instructions to Applicants**
**Regional Campus**
- Rutgers University-New Brunswick**Home Location Campus**
- College Ave (RU-New Brunswick)**City**
- New Brunswick**State**
- NJ**Location Details**
- Pre-employment Screenings- All offers of employment are contingent upon successful completion of all pre-employment screenings.- Immunization Requirements
-
Administrative Assistant
1 week ago
New Brunswick, United States Atlas Search Full timeJob DescriptionJob DescriptionOur client is a well established non-profit organization that has been providing healthcare services for over 50 years. They are actively seeking an Administrative Assistant to join their team for a contract-to-hire role. This position operates onsite full time in New Brunswick, NJ.Key Responsibilities:Compile and maintain...
-
Administrative Assistant
Found in: beBee jobs US - 3 weeks ago
New Brunswick, New Jersey, United States 84 Lumber Full timeOverviewThe Door Shop Administrative Assistant coordinates key punches in door shop production tickets, prices out and estimates millwork and trim, and handles A/R billing.ResponsibilitiesTypes in door quotes and puts into productionOrganized A/R and mails statements/invoicesQualificationsWord Processing SoftwareSpreadsheet SoftwareOrder Processing...
-
Bilingual Administrative Assistant
6 days ago
New Brunswick, United States EOTM - Partners Professional Full timeJob DescriptionJob DescriptionJob Duties/ResponsibilitiesWe are seeking a dynamic and bilingual (English/Spanish) Section 8 Secretary to provide comprehensive administrative support to our Housing Choice Voucher Program. The Bilingual Section 8 Secretary will play a key role in facilitating communication and providing assistance to program participants and...
-
New Brunswick, United States Middlesex County (NJ) Full timeOverview Executive Assistant to County Administrator Internship Middlesex County is seeking a highly motivated Executive Assistant Intern. This internship will provide the opportunity to gain hands-on experience in the work of the County's Administrator Office, touching every aspect of the organization. The ideal candidate will have excellent communication...
-
New Brunswick, United States New Brunswick Public Schools Full timeJob Title: Administrative Assistant to the School Business Administrator Job Description: See attached Salary: Negotiable
-
New Brunswick, United States RWJBarnabas Health Full timeAssistant Director of Nursing, Nursing AdministrationReq #:45938 Category:Nursing Manager Status:Full-Time Shift:Day Facility:RWJ New Brunswick Department:Nursing Administration Location: Main Hospital - New Brunswick, One Robert Wood Johnson Place, New Brunswick, NJ 08901 RWJBH is seeking a dynamic, energetic Assistant Director of Nursing Operations...
-
Administrative Assistant
2 weeks ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
Found in: Appcast US C2 - 2 weeks ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
Found in: Appcast Linkedin GBL C2 - 3 weeks ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
Found in: beBee S US - 3 weeks ago
Brunswick, United States 84 Lumber Full timeOverviewThe Door Shop Administrative Assistant coordinates key punches in door shop production tickets, prices out and estimates millwork and trim, and handles A/R billing. ResponsibilitiesTypes in door quotes and puts into production Organized A/R and mails statements/invoices QualificationsWord Processing Software Spreadsheet Software Order Processing...
-
Administrative Assistant
Found in: Appcast US C2 - 1 week ago
New Rochelle, United States Enthusiast Auto Works Full timeCompany DescriptionEnthusiast Auto Works is a comprehensive automotive service provider located in New Rochelle, NY. We specialize in a wide range of services including auto body and collision repairs, paint protection film installation, detailing, ceramic coating, and car customization. Our dedicated team is committed to offering top-notch service and...
-
Administrative Assistant
Found in: Appcast Linkedin GBL C2 - 1 week ago
New Rochelle, United States Enthusiast Auto Works Full timeCompany DescriptionEnthusiast Auto Works is a comprehensive automotive service provider located in New Rochelle, NY. We specialize in a wide range of services including auto body and collision repairs, paint protection film installation, detailing, ceramic coating, and car customization. Our dedicated team is committed to offering top-notch service and...
-
Administrative Assistant
1 week ago
New Rochelle, United States Enthusiast Auto Works Full timeCompany DescriptionEnthusiast Auto Works is a comprehensive automotive service provider located in New Rochelle, NY. We specialize in a wide range of services including auto body and collision repairs, paint protection film installation, detailing, ceramic coating, and car customization. Our dedicated team is committed to offering top-notch service and...
-
Administrative Assistant
Found in: beBee jobs US - 2 weeks ago
New York, New York, United States FedEx Express Full timeWe are looking for a self-driven and ambitious Administrative Assistant to join our teamAs an Administrative Assistant, you will support managers and employees through a variety of tasks related to organization and communication.The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and...
-
Administrative Assistant
2 weeks ago
New York, United States PROMESA R.H.C.F. Full timeJob DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...
-
Administrative Assistant
2 weeks ago
New Haven, United States A.R. Mazzotta Full timeJob DescriptionJob DescriptionA.R. Mazzotta has a new administrative opportunity working for a well-established commercial construction company in the New Haven area. This professional team of project managers, estimators and staff need an Administrative Office Assistant to provide general support for the office.Hours: Monday – Friday, 9am – 5pmContract...
-
Administrative Assistant
5 days ago
New York, United States Servicereel Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...
-
Administrative Assistant
6 days ago
New York, United States Creative Financial Staffing Full timeTitle: Administrative Assistant ABOUT THE ORGANIZATION Well established non-profit organization in existence over 100 years Community driven, mission focuses on assisting in areas of poverty, employment, elderly, health and leadership development Opportunities for advancement within organization, in multiple departments - growth encouraged from...
-
Administrative Assistant
Found in: Appcast US C2 - 2 weeks ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
2 weeks ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...