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Project Coordinator

4 months ago

Phoenix, United States Sunland Asphalt Full time

**SUNLAND ASPHALT**

Build your career from the ground up.

Come join our Award Winning Team.

**Sunland Asphalt & Construction, LLC.** strives to recruit top talent and we are committed to help you grow both professionally and personally. We are confident you will find our Company a dynamic and rewarding place in which to work because here at Sunland Asphalt our vision is: '**To be the best place in the world to work.**'

Voted as one of _Phoenix Business Journal's_ '**Best Places to Work**,' Sunland offers employees:

- **Competitive Weekly Pay and Paid Time Off**:

- **401(K) with Employer Match**:

- ** Tuition Reimbursement**:

- **Work/Life Balance and Community Involvement**:

- ** Comprehensive Health Benefits including; Health, Dental, Vision**:

- ** Life/Disability Insurances**:

- **Award Winning Peers & Projects**:

- ** And A Foundation Built on Safety**

**POSITION PURPOSE**

The **Project Coordinator** oversees the scheduling, staging, tracking and reporting of the Division's daily activity and coordinates this activity with customers and Division employees. This position assists with getting work crews, equipment and materials to appropriate locations according to customer requests, specifications or needs. The Project Coordinator also completes several administrative tasks for the Division.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Employee shall perform all duties and responsibilities with Sunland's Core Values at the forefront.
- Must be an advocate of safety and follow safety policies and procedures.
- Responsible for coordinating the Production Calendar with Superintendents and Production Manager.
- Attends weekly production meetings and takes notes.
- Finalizes split maps in conjunction with superintendents.
- Coordinates communications between customers and departments including scheduling preconstruction meetings and addressing questions, problems and requests.
- Receives, prepares and transmits work packet and budget assignments for subcontractor jobs from Superintendents, then enters work into production calendar.
- Reviews initial job cost reports and attends division job cost meetings.
- Maintains and updates revenue tracking process.
- Communicates job completion dates to Accounting and Sales.
- Acts as liaison between own division/supervisor and other departments, divisions and external contacts.
- Manages material and subcontractor invoicing process, including coding and routing for Superintendents, Project Managers and Production Manager.
- Administers the inventory tracking program.
- Works with the Safety Department and Superintendents to ensure employees have appropriate Personal Protective Equipment (PPE) available to them.
- Manages crew uniform set up/cancellation, cleaning and replacement process.
- Participates in the in-bound customer service call rotation, enters appropriate information into company Customer Relationship Management (CRM) program.
- Act as point of contact for Division employees.
- May perform basic administrative and clerical functions, which may include filing, copying, binding reports, simple typing, etc.
- Any and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

**SUPERVISORY RESPONSIBLITIES**
- This position has no supervisory responsibilities.

**COMPETENCIES**
- Problem Solving/Analysis.
- Customer/Client Focus.
- Technical Capacity.
- Personal Effectiveness/Credibility.
- ** C ustomer Focus** - Customer Orientation
- ** O wnership** - Results Driven, Performance, Time and Stress Management and Composure
- ** R elationships** - Teamwork Orientation, Diversity, and Inclusion
- ** E thics** - Honesty, Integrity, Do the Right Thing
- ** S AFETY** - The Foundation of Everything We Do

**SAFETY**
- All employees must wear the appropriate personal protective equipment (PPE).
- Serves as a safety ambassador by complying with federal, state and local laws, as well as Company safety policy, enforces safe work practices, and proactively identifies and remedies worksite hazards.

**PHYSICAL DEMANDS AND WORK ENVIRONMENT**
- This position operates at professional construction sites and in professional office environments, requiring the uses of standard office equipment, the ability to communicate verbally with others on site, in person and over the telephone, ability to read printed materials, signs, computer screens and directions, stamina to maintain attention to details despite interruptions, ability to lift, push, pull, carry, handle or feel objects, supplies, tools, machinery and/or controls weighing up to 50 pounds and reach with hands and arms; climb stairs and/or ladders; balance, bend, stoop, kneel, crouch, crawl, lift overhead, traverse around or otherwise position one's self around the required wo