Receptionist

2 weeks ago

Phoenix, United States St. Paul Roman Catholic Parish Phoenix Full time

Description:
St. Paul Phoenix is looking to fill a very important position, Parish Receptionist. This position offers a part time schedule of a 26 hour, four day work week that include Fridays off. The work schedule associated with this position would be 8am - 3pm (with a 1/2 lunch break) Monday through Thursday. Additional hours may be required during the Advent / Christmas and Lent / Easter seasons. If you are seeking s part time job while the kids are in school, or you are in evening school yourself and enjoy being around people, think about joining our team.

**JOB DESCRIPTION**

TITLE: Parish Receptionist

GRADE: Non-Exempt

DATE: July 1, 2023

The position of Parish Receptionist reports to the Pastoral Associate and maintains confidentiality; assists with calendar management for Pastor and Parish; performs light secretarial duties for parish office operations.

This position possesses understanding and love of the Catholic faith; ability to work in a team environment and maintain a good working relationship with parish staff; knowledge of current office methods and procedures, including word/data processing, desktop publishing, telephone techniques and office equipment; knowledge of proper use of English language working knowledge of Microsoft Office, Word, Excel, Access, and PDS, Parish Data System.

**Major Position Responsibilities include**:

- Scheduling the facility for all activities needing meeting rooms
- Assist the maintenance team with information on rooms needing “set ups”
- Communicate with local patrons who rent classrooms weekly, monthly, etc.
- Coordinate rental agreements with outside private events
- Mass Intention scheduling and collect stipends and document for accounting
- Assist with Religious Education Registration and collect fees
- Answering phones and directing the call professionally
- Preparing correspondence for Pastor, staff members and ministries
- Process mail US Postal and parish organization mailboxes
- Greets visitors
- Assists with St Vincent de Paul clients
- Support the Adoration Team with processing “Key Cards” for entry
- Assists with the preparation of all Parish media, including:

- monitoring and updating the Electronic Sign
- sharing the responsibility of the weekly bulletin
- advisement and implementation on the website, old and new
- Attend weekly staff meetings, take minutes and distribute
- Support clerical duties as needed
- Assist the Pastor as needed with special projects
- Other duties may apply

**Requirements**:
**Minimum Qualifications**: High school diploma or equivalent certificate; vocational training in data/word processing or applicable experience; two years of experience in a similar position.

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