Administrative Assistant, Organization and Field

3 weeks ago

Washington, United States AFT Full time

**Job Title: Administrative Assistant/Grade 6**

**Posting Number: OPU-48-35-0921-V**

**Department: Organization & Field Services**

**Annual Salary: $59,509.45**

***

**Position Summary**:
Under the general supervision of the deputy director, the administrative assistant provides support to a deputy director, two AFTSU staff, and other staff within the department as necessary.

**Position Responsibilities**:

- In collaboration with the convention, meetings and travel department, handle logistics for conferences and meetings of various sizes that are sponsored by the department.
- Assist with the implementation and coordination of AFT charter school organizing efforts.
- Support AFT efforts to develop and implement database solutions for organizing campaigns.
- Assist with implementation and coordination of the Organizer-in-Training program, including development of a communications structure and an electronic tracking process.
- Assist with coordination and execution of the Organizer Exchange Program, to include regular coordination with AFT regional offices.
- Create and maintain a tracking system for federal and state ULPs (Unfair Labor Practices) filed by AFT with regard to charter schools using spreadsheets and information databases.
- Perform independent Internet research, collect and, if necessary, tabulate data.
- Assist in data acquisition, data cleansing and consolidation.
- Generate reports in Access and other database programs.
- Draft, edit and prepare correspondence, presentations, reports and other materials.
- Maintain department calendar; schedule appointments; make travel arrangements; answer telephone and organize conference calls; process mail; create and maintain files; order and maintain supplies; copy and fax materials.
- Back up support for the member benefits department which requires the ability to understand and communicate directly to members the complex requirements and benefits of their Union Plus membership.
- Coordinate logistics for the Essential Skills for Organizers training program, and other events attended by AFT National officers, local affiliate leaders and external partners.
- Process reimbursements for the annual AFT Retiree Organizing Grant program.
- Prepare membership reports for financial assistance packets for each council meeting.
- Participate in supportive role assignments under the direction of the human resources department.
- Other duties as assigned.

**Knowledge, Skills and Abilities**:

- Must be well organized and able to work independently and cooperatively within the department, with members, leaders, and outside organizations.
- Ability to efficiently organize and manipulate large amounts of electronic data.
- Thorough knowledge of Microsoft Access and understanding of basic database concepts.
- Experience with performing Internet searches.
- Ability to prioritize assignments from various staff and meet critical deadlines.
- Excellent interpersonal and communication skills, both written and verbal.
- Interest in/familiarity with public policy and educational reform
- Knowledge of standard office equipment including computer proficiency and knowledge of Microsoft Word, Excel, and PowerPoint (or willingness to train).
- Familiarity with unions and/or non-profit associations is preferred.

**Work Environment**:
AFT is a place-based organization located at our headquarters in Washington, D.C. Work is generally performed in an office environment; however, some travel and occasional overtime is required.

**How to Apply**:

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