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Police Records Assistant I

3 months ago

Stockton, United States City of Stockton Full time

**DEFINITION**:
**OPEN/PROMOTIONAL RECRUITMENT**

**FUTURE SALARY INCREASES**:

- Effective 7/1/2024, 3% Cost of Living Adjustment
- Effective 7/1/2025, 3% Cost of Living Adjustment

**INCENTIVES FOR NEW EMPLOYEES**:

- Sign on Bonus - $2,000
- 40 hours of sick leave for immediate use

**FUTURE INCENTIVES**:

- Employee employed as of 7/1/2024 will receive $2,000 lump sum
- Employee employed as of 7/1/2025 will receive $2,000 lump sum

**FLSA STATUS**:Non-Exempt

**TYPING CERTIFICATE SUBMISSION DEADLINE: Monday, May 20, 2024 at 5:30PM**

**Suggested Online Testing Agencies**:
**CLASS CHARACTERISTICS**:
Police Records Assistant I is the entry level class of the class series. Initially under close supervision, incumbents learn Police Department and City policies and procedures. As experience is gained there is greater independence of action with established guidelines.

**PRINCIPAL DUTIES (Illustrative Only)**:

- Trains new police record assistants and part-time employees; assists with performance evaluations and training updates for current employees.
- Receives non-emergency calls from citizens reporting crimes; refers callers to appropriate staff or other agencies for handling or records for actual information.
- Types reports of crimes and prepares a daily report of crime information collected; prepares a tally sheet of calls received for statistical purposes.
- Receives and answers teletypes and maintains records of teletypes received; checks with other agencies to secure warrant information.
- Enters and retrieves information using an on-line or personal computer system.
- Monitors and transmits information to field officers using a two-way radio.
- Breaks, sorts, and organizes citations and other police documents for the court; reviews documents for errors or omissions and refers to appropriate issuing officers for correction, issues moving and parking citation books to authorized staff.
- Maintains records and files of all citations, warrants, and related police records.
- Performs searches of female prisoners as required.
- Reviews dealers’ slips of gun sales to determine if purchaser has criminal record.
- Responds to requests for copies of police reports in accordance with established Police Department policies and procedures.
- Receives money at counter and issues receipts for copies of accident and other reports; provides general public information at the counter.
- Codes and tallies data from police records and reports and prepares periodic statistical reports for management review; logs stolen, recovered, and towed vehicles.
- Receives and processes criminal and traffic warrants.
- Instructs new Police Records Assistant staff and may act in the absence of the supervisor.
- May provide court testimony as required.

**QUALIFICATIONS**:
**Education**:
Possession of a high school diploma or GED.
- **Other Requirements**:

- Specified positions may require a valid California driver's license.
- Must be willing to work rotating shifts and be willing to work weekend and holiday shifts and stay over on their shift when absences occur.

**Knowledge of**:

- Principles and practices of supervision;
- Office practices and procedures, including filing and the operation of standard office equipment;
- Correct English usage, including grammar, spelling, and punctuation;
- Basic record keeping principals and procedures;
- Basic data processing principles and the use of word processing or personal computing equipment; and
- Basic business arithmetic.

**Skill in**:

- Performing detailed clerical work accurately;
- Organizing and maintaining office records and files;
- Communicating tactfully and effectively with the public;
- Making accurate arithmetic calculations;
- Using initiative and sound independent judgement within established guidelines;
- Operating standard office equipment, including a word processor;
- Prioritizing work and coordinating several activities; and
- Establishing and maintaining effective working relations with those contacted in the course of the work.

**The Examination**:
**NOTE**:

- In accordance with California Government Code section 3100, et., seq,. all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.