Administrative Assistant

3 weeks ago

Portland, United States InterMed, P.A. Full time

**ESSENTIAL FUNCTIONS**
- Facilitates internal patient transfers
- Facilitates approved provider schedule changes in electronic medical record
- Manages AMION and TeleMed provider schedules
- Monitors physicians schedule, adjusts for vacation times and updates pod mapping
- Oversees office supply inventory
- Provides coverage for the front desk as needed
- Acts as liaison to Safety Officer to organize staff ergonomic evaluations and safety tours
- Coordinates conference room scheduling for staff meetings and monthly department meetings
- Distributes RVU reports
- Coordinates the management of no show/short notice cancel letters
- Coordinates the management of deceased patient accounts
- Coordinates management of inactivated patient accounts
- Distributes monthly Quality reports to clinical staff and coordinators
- Distributes other practice management reports as directed by the Department Chief and Practice Manager
- Provides general set up for staff meetings and continuing medical education luncheons
- Initiates IT and Facility Dude help desk tickets and tracks progress until issue is resolved
- Coordinates CPR Scheduling for staff and providers
- Reviews daily conference room reservations and post calendars to corresponding rooms
- All other projects as assigned by the Practice Manager and/or Department Chief

**JOB REQUIREMENTS**:

- Associate’s degree in Business or related field preferred, not required
- Previous administrative experience in a medical office environment
- Intermediate proficiency of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and webmail
- Good professional judgment skills
- Ability to maintain confidentiality
- Excellent communication skills; both oral and written
- Ability to foster an enhanced team environment
- Ability to multitask, prioritize, organize, and plan work independently
- Committed to excellence in customer service and clinical care
- InterMed is an equal opportunity workplace and prohibits discrimination or harassment of any kind. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and/or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law._

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