Administrative Assistant IV

4 weeks ago

Portland, United States Cambia Health Solutions, Inc Full time

Administrative Assistant IV

Hybrid work opportunity within Portland, OR





Primary Job Purpose:
The Administrative Assistant IV generally provides administrative assistance and secretarial support to directors and above.

Responsibilities:

  • Provides administrative assistance/secretarial support (most of which will be complex and/or of a confidential nature) including typing, transcribing, proofreading and editing of routine and non-routine correspondence, reports and memoranda; screening telephone calls and visitors and providing assistance or resolving inquiries where possible; follow-up; filing; scheduling appointments; opening, sorting, prioritizing and responding to mail; ordering supplies.

  • Records and distributes minutes of meetings.

  • Maintains records of expenses and compiles expense reports.

  • Assists in preparation of or prepares budget and related records.

  • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.

  • Composes and/or initiates correspondence, memoranda and reports.

  • Works on special projects, including meetings or conferences, activities, events, mailings, presentations, reports -- some requiring research and compilation of data. May coordinate work and completion of some projects..

  • Provides backup to other administrative assistants or staff as needed.

Minimum Requirements:

  • Secretarial certificate or equivalent

  • 5 plus years increasingly responsible administrative assistant/secretarial experience (preferably includes 2 years to executive level management) or an equivalent combination of education and experience

  • Proficiency in Microsoft software applications: Word, Excel, PowerPoint

  • Strong interpersonal skills

  • Excellent business English and grammar skills

  • Basic math

  • Ability to make sound independent decisions and use own initiative

  • Understanding of corporate organization and structure


Work Environment:

  • Duties are performed primarily in an office environment.

  • Some travel may be required.

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