Cemetery Administrative Coordinator
2 months ago
POSITION: Cemetery Administrative Coordinator
SUPERVISOR: General Manager, Union Field Cemetery
SCHEDULE: Full-Time
ABOUT US
Congregation Rodeph Sholom (CRS) is a large, dynamic Reform synagogue at the heart of Manhattan’s Upper West Side and has a strong 180-year history. We are a community for all who enter our doors and our members represent the vibrant diversity of New York’s Jewish landscape. Multi-generational families, millennials, interfaith families, lifelong New Yorkers, those new to the city, folks pursuing conversion, and those exploring Judaism for the first time have all found a home at CRS. Union Field Cemetery is located on sprawling 63 acres in Ridgewood, Queens on the Brooklyn/Queens border.
ABOUT YOU
CRS is looking for an extremely organized and detail-oriented administrator who can effectively manage multiple priorities. You enjoy learning new technology, software, and databases - you have experience with data entry and data management. Since this position communicates on the phone and in person with congregants and families, you are courteous, professional, and helpful - ready to assist without being asked. You are comfortable providing administrative support to families, family service associates (FSAs), managers, and cemetery grounds personnel.
WORK SCHEDULE
This position works full-time and in-person Sunday - Thursday from 9am to 4pm at the Ridgewood location. All of our team members must be flexible and able to adapt to short
- and long-term shifts in their job duties.
RESPONSIBILITIES
- Demonstrating values of Excellence, Trust, Care, and Growth in performing all aspects of the position.
- Contributing to a positive work environment by behaving and communicating in a professional manner with families, colleagues, managers, and vendors.
- Becoming proficient in our software and database - entering, retrieving, and analyzing data.
- Answering telephone questions and concerns courteously.
- Ordering and inventorying office supplies.
- Assisting with the tracking and submission of all memorialization products to ensure accurate records.
- Process installation information upon delivery of memorials.
- Assist with maintaining and scheduling cemetery services.
- Providing administrative support for FSAs and managers regarding cemetery issues, including the ongoing updating of the cemetery database.
- Knowing and understanding cemetery rules and regulations of cemetery markers is critical.
- Be the “go to” person on various cemetery questions/problems when cemetery property manager is not available.
- Ability to work independently on projects.
- Maintain accurate and organized records for property files, lot cards, interment cards, etc.
- Accurately enter cemetery contracts and interments into the cemetery database on a timely basis.
- Prepare and balance daily banking deposits.
- Submit family maintenance requests or work orders to the ground crew.
- Other duties as assigned.
QUALIFICATIONS
- A minimum of one year of similar or related experience.
- Advanced proficiency with Microsoft 365, including Outlook.
- Attention to detail.
- Ability to relate to a variety of people.
- Effective written and verbal communication skills.
- Ability to manage time effectively in order to organize and prioritize workload.
- Ability to work under time constraints and conform to established schedules and deadlines.
- Speaking English is required.
- Speaking Spanish is a plus, not required.
- Speaking Russian is a plus, not required.
PHYSICAL REQUIREMENTS
- Ability to navigate a physically active position during office hours that includes standing, bending, and carrying and lifting items up to 35 pounds.
SALARY & BENEFITS
- $53,000-$55,000; commensurate with experience.
- Generous paid time off (e.g., vacation, holidays, sick and personal days and parental leave).
- Comprehensive medical, dental, and vision insurance, including HSA options.
- 403(b) retirement plan with up to a 7% matching contribution.
- Flexible Spending Accounts for commuter, dependent care, and medical expenses.
- Short-term and long-term disability coverage, and life insurance.
- AFLAC plans.
- Gym membership subsidy.
- Professional development.
VACCINATION POLICY
- All staff must be fully vaccinated, including booster shot. Proof of vaccination is required.
APPLICATION REQUIREMENTS
- Cover Letter: Please include a cover letter with your resume that demonstrates your relevant skills and experience, plus interest in this position.
EQUAL EMPLOYMENT OPPORTUNITY POLICY:
Pay: $53,000.00 - $55,000.00 per year
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid jury duty
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Ability to Relocate:
- Ridgewood, NY 11385: Relocate before starting work (required)
Work Location
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