Grants Payment Coordinator

1 week ago

Evanston, United States Rotary International Full time

**Job Title: Grants Payment Coordinator**

**Area: Rotary Grants**

**Reports to: Grants Financial Processing Manager**

**Classification: Non-Exempt**

**Location: Evanston, IL**
- This position is designated as _**_Hybrid - Fully Flexible_**_ and expected to work from our World Headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston._

**Organization Overview**

**Rotary’s Commitment to Diversity**

As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

**General Overview**

This position supports Rotary Grants by ensuring that payments are processed according to established key performance indicators while adhering to established internal controls. You will assist Rotarians in completing grant payment requirements, and be responsible for completing grant accounts reconciliation, tax withholding and accruals.

**You Will Have**
- Bachelor's degree in accounting/finance/business administration
- Minimum 2-years’ experience working in a financial role handling payment processing, account reconciliation and taxes, preferably in Accounts Payable in a non-profit setting
- Prior experience using an accounting ERP system and various databases
- Experience with international payments and currencies
- Excellent customer service skills
- Excellent Excel skills
- Comprehension of GAAP
- Effective problem-solving abilities
- Strong interpersonal, analytical and organizational skills
- Fluency in a second language is preferred

**You Are Good At**
- Written and oral communication
- Showing attention to detail and being self-organized
- Giving and receiving constructive feedback
- Prioritizing workload to meet deadlines
- Making decisions

**You Will Be Responsible For**

**Payment Processing and Oracle Cloud Financials**

You will be responsible for reconciling information from Rotary’s Grant Center and Oracle Cloud Financial Systems to issue and manage grant payments in compliance with Rotary policies and IRS regulations. This process will include collaboration within your team, IT, multiple Finance departments, and frequent communication with Rotarian grant sponsors. Special areas of emphasis include:

- Utilizing Business Intelligence reporting to verify contribution information, research collections, and educate Rotarians.
- Utilizing Oracle reports to verify consistency between Rotary’s Grant Center, Oracle Cloud-CX, General Ledger and Budgetary Control before processing payments, and maintain regular communications with Finance colleagues.
- Resolving any mismatches between Rotary’s Grant Center and Oracle Cloud Financials based on the payment requirements of Rotary’s global, district, disaster and partner grants. This includes compliance with any Associate Foundation, currency or bank specific requirements.
- Managing the Purchase Orders process, validating all funding lines statuses, and collaborating with colleagues in multiple Financial Departments and IT to triage and resolve payment blockers.
- Informing Rotarians of returned funds policies and ensuing timely reallocation of any returned funds by utilizing Oracle Cloud General Accounting and posting to grants ledger.

**Communication and Training**
- Assisting Rotarian sponsors to meet grant-specific payment requirements and providing broader education successfully and efficiently on Rotary’s funding requirements related to cash, currency, methodology and procedures on funds return.
- Developing and maintaining training materials, policy and procedure documents and process workflows. Assist with onboarding of new staff and training on new processes based on system enhancements.
- Creating Business Intelligence and Oracle queries, forms, and tools to help facilitate the daily workload and cross-training.
- Assisting Financial Services colleagues with audit requests and grant contribution research.
- Collaborating with colleagues from international offices, Associate Foundations, Rotary Support Center, Financial Services, Philanthropy, Legal Services, and Grants.

**Reconciliations and taxes**

You will be responsible for monthly and annual reconciliations, assisting with Rotary audits, reclassification of program, grant-specific and administrative expenses, and oversight of tax compliance. Primary responsibilities include:

- Ensuring inbound US Scholar grants are fully compliant with IRS documentation, withholding and reporting. Consult with external tax agencies as necessary to finalize scholars 1042s and tax filing

  • Research Grants Coordinator

    2 days ago

    Evanston, United States Endeavor Health - Edward-Elmhurst Healthcare Full time

    Location: Evanston, IL - Full Time. Hours: Monday-Friday, standard business hours. Sign on Bonus: Potential up to $5,000 What you will do:Sponsor Guideline Review. Interpret sponsor guidelines and requirements for sponsored research applications and Research, Grants, Coordinator, Application, Technology, Healthcare, Investigator

  • Research Grants Coordinator

    4 days ago

    Evanston, United States Edward-Elmhurst Health Full time

    Research Grants Coordinator Position Highlights: - Location: Evanston, IL - Full Time - Hours: Monday-Friday, standard business hours - Sign on Bonus: Potential up to $5,000 What you will do: Sponsor Guideline Review Application Coordination Application Preparation Application Submission to Research Institute Investigator Application Documentation...

  • Annual Fund And Grants Manager

    4 weeks ago

    Evanston, United States Careers Full time

    Do you have experience with fundraising and a proven track record of securing grants?We are currently in search of an Annual Fund & Grants Manager for an Early Childhood Organization. This position is based in Chicago- Evanston. This is a Full-Time, In-Person, Temporary opportunity.ORGANIZATION: Early Childhood OrganizationLOCATION: Evanston, ILPOSITION...

  • Financial Coordinator

    1 month ago

    Evanston, United States Northwestern University Full time

    Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications. **Specific Responsibilities**: - Budget:_ - Prepares...

  • Annual Fund And Grants Manager

    3 weeks ago

    Evanston, United States Careers Full time

    Do you have experience with fundraising and a proven track record of securing grants? We are currently in search of an Annual Fund & Grants Manager for an Early Childhood Organization. This position is based in Chicago- Evanston. This is a Full-Time, In-Person, Temporary opportunity. ORGANIZATION: Early Childhood OrganizationLOCATION: Evanston, ILPOSITION...

  • Program Coordinator

    1 month ago

    Evanston, United States Northwestern University Full time

    Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. The program/project is summarized below. (Definitions: Program: plan or system of taking action toward a goal. Project: planned actions...

  • Financial Coordinator

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50176LocationEvanston, IllinoisDepartment: MCC Electrical & Computer EngSalary/Grade: EXS/5Job Summary:The Financial Coordinator in the department of Electrical and Computer Engineering supports a variety of sponsored and non-sponsored financial functions including the daily financial operations of the department. In collaboration with the Business...

  • Financial Coordinator

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50176LocationEvanston, IllinoisDepartment: MCC Electrical & Computer EngSalary/Grade: EXS/5Job Summary:The Financial Coordinator in the department of Electrical and Computer Engineering supports a variety of sponsored and non-sponsored financial functions including the daily financial operations of the department. In collaboration with the Business...

  • Financial Coordinator

    2 months ago

    Evanston, United States Northwestern University Full time

    The Financial Coordinator is a part of the Medill Business & Finance Office. This role supports Medill’s financial operations by providing transactional management and approvals. This position ensures compliance with industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable). This...

  • Pre-Award Grants Manager

    4 days ago

    Evanston, United States North Shore Inc Full time

    Position Highlights: Position: Pre-Award Grants Manager Location: Evanston Hospital Full Time Hours: Standard business hours, Mon-Fri Onsite What you will do: Sponsor Submission Policies and Guidelines Review, communicate and apply sponsor submission guidelines and policies from relevant funding agencies to investigators and research unit staff during...

  • Research Project Coordinator

    3 days ago

    Evanston, United States Northwestern University Full time

    Manages daily operations of a biomedical &/or social-behavioral research study involving multidisciplinary teams of colleagues, sponsors & other external project stakeholders. Monitors study performance, analyzes & review results, & supervises development & implementation of new protocols. Assigns work & supervises study staff & reviews technical operations...

  • Financial Assistant

    1 week ago

    Evanston, United States Northwestern University Full time

    Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry...

  • Financial Specialist Sr

    2 months ago

    Evanston, Illinois, United States Northwestern University Full time

    Job ID50107LocationEvanston, IllinoisDepartment: MCC Biomedical EnggSalary/Grade: NEX/11Job Summary: The Senior Financial Specialist in the Department of Biomedical Engineering (BME) manages the sponsored (grant) and non-sponsored finances for roughly half of BME faculty members. This position also manages the finances for a highly funded research center...

  • Billing Coordinator

    6 days ago

    Evanston, United States L2t Media Llc Full time

    **Why should you join L2TMedia?** Let’s start with the basics! L2TMedia is a premiere Digital Marketing Company focused on the automotive industry. We love car dealers and know how to help them succeed through our line of products that include Social Media Impact, Display Advertising, Video Advertising, Reputation Management, Paid Search and most...

  • Billing Coordinator

    3 weeks ago

    Evanston, United States L2t Media Llc Full time

    Job DescriptionJob DescriptionWhy should you join L2TMedia? Let’s start with the basics! L2TMedia is a premiere Digital Marketing Company focused on the automotive industry. We love car dealers and know how to help them succeed through our line of products that include Social Media Impact, Display Advertising, Video Advertising, Reputation Management, Paid...

  • Financial Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50243LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Electrical & Computer EngSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support of payroll and student funding at the McCormick School of Engineering and Applied Sciences in the Department of Electrical & Computer Engineering using...

  • Financial Assistant

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50243LocationEvanston, IllinoisAdd to Favorite JobsEmail this Job Department: MCC Electrical & Computer EngSalary/Grade: NEX/11Job Summary:Provides day-to-day financial & accounting support of payroll and student funding at the McCormick School of Engineering and Applied Sciences in the Department of Electrical & Computer Engineering using...

  • Program Assistant 2

    2 weeks ago

    Evanston, United States Northwestern University Full time

    This is a part-time position at 24 hours per week and is eligible for remote work. More information will be discussed during the interview. **Specific Responsibilities**: - Documents & Databases_ - Independently responds to and composes correspondence with graduate students, faculty, staff, and guests. - Creates and maintains standard spreadsheets and/or...

  • Financial Assistant

    1 month ago

    Evanston, United States Northwestern University Full time

    Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry...

  • Research Project Coordinator

    4 weeks ago

    Evanston, United States The Family Institute at Northwestern University Full time

    POSITION OVERVIEW The Family Institute (TFI) at Northwestern University is seeking to fill one full-time Research Project Coordinator (RPC) position. Primary responsibilities will involve coordinating a lab focused on community-based implementation science. Work on other research projects and administrative tasks will also be associated with the position....