Financial Coordinator

2 weeks ago

Evanston, United States Northwestern University Full time

The Financial Coordinator is a part of the Medill Business & Finance Office. This role supports Medill’s financial operations by providing transactional management and approvals. This position ensures compliance with industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable).

This position will be on-site on the Evanston campus for a minimum of 2-3 days per week, while the remaining time is allowed to be worked remotely. This remote working arrangement will be evaluated on a regular basis and may be changed based on business and operational needs.**Specific Responsibilities**:

- Analysis, Statements & Reporting:_
- Creates daily, monthly &/or annual ad hoc analyses & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
- Assists with monthly/quarterly/annual journal entries, reports and statements
- Provides support for annual audit work papers
- Transactions:_
- Responsible for reviewing all expense reports, payment requests, and requisitions for Medill.
- Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Assist with data entry of annual budget into NUPlans Contributor budget system.
- Review exceptions forms and reimbursements that require special attention.
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal audit requests.
- Level I and II Transaction approver for all transactions less than $5K.
- Serves as a backup transactional data entry when needed.
- Grants &/or Awards:_
- Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
- Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
- Corrects charges to various accounts.
- Administration:_
- Obtains data by downloading from enterprise system; develops and runs queries.
- Completes special financial projects such as: updating budget owner chart string list and tracking of certain approved personnel spending, such as hiring commitments and staff conferences.
- Performs general office support activities.
- Manages Capital Inventory process, collaborating with staff in Financial Operations and within School.
- Training:_
- Assists with training of new staff members.
- Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
- Develop and maintain website content and training materials to be made available to faculty and staff.
- Provides coaching to junior members of the Medill Business Office.
- Supervision:_
- Provides work direction to others
- Collaborates with colleagues across the school to help advance Medill’s strategic goals and improve the educational experience of our students.
- Performs other duties as assigned.

**Minimum Qualifications: (Education, experience, and any other certifications or clearances)**
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
- 1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

**Minimum Competencies: (Skills, knowledge, and abilities.)**
- Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
- Excellent interpersonal skills, high flexibility, and ability to work effectively with internal and external constituents, including students, faculty, administrators, and representatives of outside organizations.
- Ability to prioritize among multiple deadlines and projects simultaneously.
- High level of service orientation in assisting students, faculty and staff, includin

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