Financial Coordinator

2 weeks ago

Evanston, United States Northwestern University Full time

Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

**Specific Responsibilities**:

- Budget:_
- Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
- Provides updated budget estimates & account research.
- Ensures lead schedules are prepared.
- Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
- Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
- Coordinates &/or provides information for annual salary review process.
- Analysis, Statements & Reporting:_
- Creates daily, monthly &/or annual analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
- Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
- Assists with monthly/quarterly/annual journal entries, reports and statements
- Provides support for annual audit work papers
- Maintains, and updates financial models and analysis.
- Transactions:_
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Maintains Chart of Account lists.
- Prepares & delivers bank deposits.
- Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal audit requests.
- Grants &/or Awards:_
- Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
- Completes post award accounting.
- Sets-up sub-contracts &/or start-up research accounts.
- Modifies grant budgets.
- Reviews, forecasts, and budgets grants performance
- Closes grants.
- Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
- Processes subcontract payments according to rules & regulations of granting agencies.
- Reconciles subcontract payments.
- Verifies payroll funding entries.
- Corrects charges to various accounts.
- Administration:_
- Obtains data by downloading from enterprise system; develops and runs queries.
- Completes special financial projects such as: (enter in explanation of special projects):

- Performs general office support activities.
- Training:_
- Assists with training of new staff members
- Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
- Supervision:_
- Supervises temporary, part-time or work study students
- Provides work direction to others
- Supervises other employees
- Assists with hiring employees
- Miscellaneous_

Performs other duties as assigned.

**Minimum Qualifications**:

- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
- 1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

**Minimum Competencies: (Skills, knowledge, and abilities.)**
- Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
- Familiarity with financial reporting.
- Working knowledge of accounting principles, methods & procedures, and

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