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Polymers & Specialties Administrative Assistant
4 months ago
You may not realize it, but you’ve likely used a product today made possible by the plastics and chemicals manufactured by Chevron Phillips Chemical. From medical supplies and electronics to food packaging and cosmetics, we create the building blocks for more than 70,000 consumer and industrial products.
**Purpose/Introduction**:
The position provides executive administrative support to the Polymers & Specialties (P&S) leadership team. This position serves as a point of contact for internal and external contacts and supports the Polymers & Specialties leadership management team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and manage confidential and time sensitive matters with discretion. This individual should be a self-starter who anticipates customer needs and next steps, and enjoys working in a dynamic, fast-paced environment.
**Responsibilities**:
- Maintaining calendars, plans, schedules and coordinates schedules for Polymers & Specialties leadership management team.
- Coordinating meetings that require complex scheduling at multiple locations with various stakeholders.
- Assisting with P&S meeting agendas, coordinates with Board Corporate Secretary on board materials, and collaborates with industry organization executive assistants on scheduling meetings and ensuring presentations are received prior to meetings.
- Managing daily operation of office space, including onboarding of new hires, workspace assignment, ordering necessary supplies, resolving any issues, and ensuring full participation of safety meetings by team members.
- Coordinating mandatory training sessions, town hall meetings, team building events and other special events.
- Manages domestic and international travel arrangements, including visa requests, and proactively coordinates the pre-planning of trips by arranging appropriate travel accommodations, managing agendas, providing necessary contacts, and other necessary preparations.
- Prepares expense reports, reconciles ProCard statements, and processes invoices as necessary.
**Responsibilities (continued)**:
**Required Qualifications**:
- High School Diploma or equivalent
- Minimum of 5 years related experience supporting a mid-level leader or higher
- Exceptional interpersonal skills and the demonstrated ability to build relationships and effectively communicate and collaborate across organizational boundaries at all levels
**Preferred Qualifications**:
- Administrative Professional Certification such as CAP, EAC or CPAA
Chevron Phillips Chemical offers competitive salaries, a comprehensive benefits package and at most locations, alternate work schedules.
Chevron Phillips Chemical Company is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, veteran status or marital status.
**Travel Requirements**: Up to 5%
**Eligibility for Relocation**:No
**Closing Date**:06/05/2024
**Nearest Major Market**:Houston
**Job Segment**:Secretary, Administrative Assistant, Administrative
