Executive Assistant

4 weeks ago

Carlsbad, United States Callaway Full time

ABOUT THE BRAND:
Callaway Golf is the leading manufacturer of premium golf clubs, balls, performance gear and accessories worldwide. Through an unwavering commitment to innovation, we push the limits of performance and create demonstrably superior products designed to make every golfer a better golfer.

Our company is a blend of experience and diverse backgrounds, and together we look to move the game forward, and we want top-notch people to join us in that mission

By joining Callaway Golf, you also join part of the portfolio of brands within Topgolf Callaway Brands, an unrivaled tech-enabled Modern Golf and active lifestyle company delivering leading golf equipment, apparel, and entertainment, with a portfolio of global brands including Topgolf, Callaway Golf, TravisMathew, Toptracer, Odyssey, OGIO, Jack Wolfskin, and World Golf Tour (“WGT”). “Modern Golf” is the dynamic and inclusive ecosystem that includes both on-course and off-course golf. For more information, please visit

The Executive Assistant role offers a unique opportunity for growth and learning. As a key member of our team, you will provide strategic and confidential support to the executive team, ensuring smooth functioning and maximizing productivity. We are looking for initiative-taking, solution-oriented individuals with a quest for continuous improvement.

ROLES AND RESPONSIBILITIES

Executive Schedule Management:

- Maintain and update executive calendars, prioritizing meetings and appointments based on urgency and importance.
- Anticipate potential scheduling conflicts and proactively manage solutions.
- Coordinate travel arrangements, including flights, accommodations, and transportation.

Communication Management:

- Draft and send high-level correspondence on behalf of the executive team, ensuring clarity, professionalism, and consistent messaging.
- Manage and maintain contact databases and information systems.

Meeting and Event Support:

- Partner with executives to prepare meeting agendas and materials, ensuring their effectiveness and timeliness.
- Organize and coordinate internal and external events, including coordination, vendor communication, and follow-up.
- Take accurate minutes and action items during meetings.

Strategic Support:

- Assist with research and analysis tasks as assigned by the executive team.
- Prepare reports, charts, and presentations for meetings and presentations.
- Contribute to the development and implementation of strategic initiatives.

Discretion and Confidentiality:

- Maintain the highest level of confidentiality with all executive matters and information.
- Exercise sound judgment and discretion in handling sensitive information.

TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)
- Proven ability to prioritize tasks, manage multiple deadlines, and work independently with mínimal supervision.
- Excellent organizational skills, diligence, and an initiative-taking approach to problem-solving.
- Effective communication and people skills, including interacting effectively with senior executives and navigating complex situations.
- Demonstrates a high sense of responsibility, strong interpersonal and teamwork skills, and ability to work without close supervision.
- Must accept and keep confidential information learned in the job performance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software (e.g., project management tools).
- Ability to learn and adapt to modern technologies and processes quickly.
- knowledge of Skye, SharePoint, Visio, and Adobe PDF is a plus.
- Knowledge of proper letter formats, correct grammar, spelling, and language usage; ability to produce neat, accurate correspondence.
- Ability to project manage highly desirable.
- Ability to use and sometimes teach office equipment to run business operations.
- Ability to deliver high-caliber results.
- Drive impact department and company operations positively and continuously.

EDUCATION AND EXPERIENCE
- Minimum of 5 years experience in an administrative support role, preferably for an executive or high-level manager or large department.
- High school diploma or general education degree (GED)

LI-AL1

DE&I and EEOC:

- Inclusion & Diversity:_ _As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, supporting them to bring their authentic selves to work every day.
- If your experience is close to what we’re looking for, please consider applying. Experience comes in many forms, skills are transferable, and passion goes a long way. We know that diverse backgrounds and experiences make for the best problem-solving and creative thinking, which is why we’re dedicated to adding new perspectives to the team and encourage everyone to apply. We look forward to learning more about you._

ARE YO

  • Executive Assistant

    2 weeks ago

    Carlsbad, United States BIOS Lighting Full time

    Executive Administrative AssistantFulltime Exempt - Carlsbad, CAExpected Salary Range $67-72KAt BIOS, we inspire, educate, and innovate the world through a biology-first approach to light.Natural light is the essence of life itself, a biological necessity for the growth and well-being of plants and humans alike. At BIOS, we create biological lighting...

  • Executive Assistant

    2 weeks ago

    Carlsbad, United States BIOS Lighting Full time

    Executive Administrative AssistantFulltime Exempt - Carlsbad, CAExpected Salary Range $67-72KAt BIOS, we inspire, educate, and innovate the world through a biology-first approach to light.Natural light is the essence of life itself, a biological necessity for the growth and well-being of plants and humans alike. At BIOS, we create biological lighting...

  • Executive Assistant

    2 weeks ago

    Carlsbad, United States BIOS Lighting Full time

    Executive Administrative AssistantFulltime Exempt - Carlsbad, CAExpected Salary Range $67-72KAt BIOS, we inspire, educate, and innovate the world through a biology-first approach to light.Natural light is the essence of life itself, a biological necessity for the growth and well-being of plants and humans alike. At BIOS, we create biological lighting...

  • Executive Administrative Assistant

    1 week ago

    Carlsbad, United States Detox RejuveNation Full time

    Job DescriptionJob DescriptionWe are seeking an enthusiastic and professional Executive Administrative Assistant to join our team! You will provide high-level administrative support for the Founder of our company. This role will require virtual and in person support. Responsibilities:Handle administrative needs of ExecutiveSchedule...

  • Executive Director

    2 weeks ago

    Carlsbad, United States ISL Employees Inc. Full time

    Job DescriptionJob DescriptionTraveling Executive Director Vibrant community. Inspiring company culture. The mission of making tomorrow better than yesterday. Join ISL in making dreams come true!SUMMARY of Duties The Traveling Executive Director joins a community in transition and is responsible for the efficient operations and overall management and...

  • Business Development Executive

    4 weeks ago

    Carlsbad, United States FrescoData Full time

    If you are looking to join the fastest growing team in the industry, then why not join FrescoData? At Frescodata, we use the best technology, continuous innovation and cost-effective marketing strategies to transform how businesses use databases for email marketing, direct mail, big data licensing, risk assessment and identity verification. As a Business...

  • Real Estate Private Lending Account Executive

    6 days ago

    Carlsbad, United States Revolution Realty Capital Full time $100,000 - $300,000

    Join the Revolution! Revolution Realty Capital is fueling the growth and success of real estate investors nationwide. Specializing in financing non-owner occupied, residential investment properties, Revolution’s principals have funded over $1 Billion in loans over the years.We're rapidly growing and searching for dynamic team members for our sales...

  • Account Executive

    4 weeks ago

    Carlsbad, United States San Diego Home Health Care Full time

    Account ExecutivePOSITION SUMMARY: As a Home Health Account Executive, you will be responsible for selling and growing our home healthcare services to physicians, hospitals, and the long-term care market. RESPONSIBILITIES: Conduct in-services and presentations regarding our services to referral sources Promote professional relationships with physicians,...

  • Administrative Assistant

    3 days ago

    Carlsbad, United States Viasat, Inc. Full time

    About us: One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an...

  • Administrative Assistant

    4 days ago

    Carlsbad, United States Viasat Full time

    **About us** One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and...

  • Assistant Project Manager

    6 days ago

    Carlsbad, United States Capstone Advisors Full time

    Capstone Advisors is looking for an experienced real estate Assistant Project Manager to join our team. Now in our 28th year of business, we continue to be an entrepreneurial and innovative company offering a variety of interesting projects to work on. Our multi-state portfolio includes retail, industrial, office, and land for residential and commercial...

  • Assistant Project Manager

    2 weeks ago

    Carlsbad, United States Capstone Advisors Full time

    Capstone Advisors is looking for an experienced real estate Assistant Project Manager to join our team. Now in our 28th year of business, we continue to be an entrepreneurial and innovative company offering a variety of interesting projects to work on. Our multi-state portfolio includes retail, industrial, office, and land for residential and commercial...

  • Assistant Project Manager

    2 weeks ago

    Carlsbad, United States Capstone Advisors Full time

    Capstone Advisors is looking for an experienced real estate Assistant Project Manager to join our team. Now in our 28th year of business, we continue to be an entrepreneurial and innovative company offering a variety of interesting projects to work on. Our multi-state portfolio includes retail, industrial, office, and land for residential and commercial...

  • Assistant Project Manager

    2 weeks ago

    Carlsbad, United States Capstone Advisors Full time

    Capstone Advisors is looking for an experienced real estate Assistant Project Manager to join our team. Now in our 28th year of business, we continue to be an entrepreneurial and innovative company offering a variety of interesting projects to work on. Our multi-state portfolio includes retail, industrial, office, and land for residential and commercial...

  • Personal Assistant

    2 weeks ago

    Carlsbad, United States The Watkins Company Inc Full time

    Personal AssistantMonday – Friday – Full TimeRemote Work CapabilityThe Watkins Company has been a pioneer in natural flavoring products since 1868. From our world-famous Vanilla Extract to our unique Cinnamon and Black Pepper, The Watkins Company continues to be innovative in categories including but not limited to Extracts, Spices, Dry Seasoning Mixes,...

  • Personal Assistant

    1 month ago

    Carlsbad, United States The Watkins Company Inc Full time

    Personal AssistantMonday – Friday – Full TimeRemote Work CapabilityThe Watkins Company has been a pioneer in natural flavoring products since 1868. From our world-famous Vanilla Extract to our unique Cinnamon and Black Pepper, The Watkins Company continues to be innovative in categories including but not limited to Extracts, Spices, Dry Seasoning Mixes,...

  • Personal Assistant

    1 month ago

    Carlsbad, United States The Watkins Company Inc Full time

    Personal AssistantMonday – Friday – Full TimeRemote Work CapabilityThe Watkins Company has been a pioneer in natural flavoring products since 1868. From our world-famous Vanilla Extract to our unique Cinnamon and Black Pepper, The Watkins Company continues to be innovative in categories including but not limited to Extracts, Spices, Dry Seasoning Mixes,...

  • Assistant Store Manager

    17 hours ago

    Carlsbad, United States My Melrose Full time

    Description Work where you can shop! We're looking for individuals with a passion for fashion that have what it takes to give our customers an exceptional in-store customer experience that will encourage them to return. We appreciate the unique strengths and diversity of each individual, which makes us a great place to work and shop. Employees in all...

  • Technical Assistant to CEO

    1 month ago

    Carlsbad, United States Kalloc Studios Inc Full time

    Kalloc Studios is currently seeking a Technical Assistant to the CEO to join our team in Carlsbad, CA 92011. Who We Are: At Kalloc Studios, we are committed to providing more than just visualization solutions for the construction industry. Our focus is on collaboration and engineering using Building Information Modeling (BIM), which led us to develop...

  • Assistant Store Manager

    7 days ago

    Carlsbad, United States Chico's FAS Full time

    We are customer obsessed, innovative, and have the best culture in retail. Join our team todayPOSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including managing sales...