Executive Assistant

2 weeks ago

Carlsbad, United States BIOS Lighting Full time

Executive Administrative Assistant

Fulltime Exempt - Carlsbad, CA

Expected Salary Range $67-72K



At BIOS, we inspire, educate, and innovate the world through a biology-first approach to light.Natural light is the essence of life itself, a biological necessity for the growth and well-being of plants and humans alike. At BIOS, we create biological lighting solutions that bring the natural brilliance of the outdoors where it’s needed most-for human health, plant growth, and beyond.


As a team of former NASA scientists, defying limits is in our DNA. During our time with NASA, we created technologies that provide astronauts with the natural light they lack during space exploration. But our drive to build biological lighting didn’t end there. Today, we’re using these discoveries to redefine what’s possible for human and plant life here on Earth.


Opportunity:

This is an opportunity to assist our CEO with general administrative support and special projects. You’ll partner closely with our CEO and leadership team to help keep our company meetings well supported and initiatives on schedule. We are a highly driven, fast paced team, in an exciting wellness company which is rapidly expanding globally. This is a fulltime onsite position at our headquarters in Carlsbad, CA.


Responsibilities

  • Maintain the executive’s calendar which typically consists of back-to-back appointments and prioritizing the most sensitive matters.
  • Organize meetings, including scheduling, sending reminders, and organizing catering.
  • Provide administrative assistance, such as drafting and editing e-mails, drafting memos, preparing presentation decks, preparing communications on the executive’s behalf, tracking projects in Excel, coordinating facilities maintenance, etc.
  • Maintain comprehensive and accurate records.
  • Perform minor accounting duties, including executive’s business and travel expense reporting.
  • Arrange executives’ domestic and international travel and transportation needs.
  • Answering phone calls in a polite and professional manner.
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
  • Coordinate and complete various projects as assigned.


Minimum Requirements

  • B.A. or equivalent degree
  • 2-4 years of general administrative assistant experience
  • Business Travel planning and expense reporting experience
  • Experience organizing meetings with attendees across multiple time zones and mid to large audiences
  • Excellent communication skills, written and verbal
  • Upbeat, positive demeanor and ability to manage multiple priorities in a fast-paced environment
  • MS Office suite, Google suite
  • NetSuite and Hubspot or similar ERP/CRM experience is preferred
  • Must be available as needed to meet deadlines, occasionally outside of core business hours


BIOS is an open and inclusive environment and an Equal Opportunity Employer

  • Executive Assistant

    2 weeks ago

    Carlsbad, United States BIOS Lighting Full time

    Executive Administrative AssistantFulltime Exempt - Carlsbad, CAExpected Salary Range $67-72KAt BIOS, we inspire, educate, and innovate the world through a biology-first approach to light.Natural light is the essence of life itself, a biological necessity for the growth and well-being of plants and humans alike. At BIOS, we create biological lighting...

  • Executive Assistant

    2 weeks ago

    Carlsbad, United States BIOS Lighting Full time

    Executive Administrative AssistantFulltime Exempt - Carlsbad, CAExpected Salary Range $67-72KAt BIOS, we inspire, educate, and innovate the world through a biology-first approach to light.Natural light is the essence of life itself, a biological necessity for the growth and well-being of plants and humans alike. At BIOS, we create biological lighting...

  • Executive Administrative Assistant

    1 week ago

    Carlsbad, United States Detox RejuveNation Full time

    Job DescriptionJob DescriptionWe are seeking an enthusiastic and professional Executive Administrative Assistant to join our team! You will provide high-level administrative support for the Founder of our company. This role will require virtual and in person support. Responsibilities:Handle administrative needs of ExecutiveSchedule...

  • Executive Director

    2 weeks ago

    Carlsbad, United States ISL Employees Inc. Full time

    Job DescriptionJob DescriptionTraveling Executive Director Vibrant community. Inspiring company culture. The mission of making tomorrow better than yesterday. Join ISL in making dreams come true!SUMMARY of Duties The Traveling Executive Director joins a community in transition and is responsible for the efficient operations and overall management and...

  • Business Development Executive

    4 weeks ago

    Carlsbad, United States FrescoData Full time

    If you are looking to join the fastest growing team in the industry, then why not join FrescoData? At Frescodata, we use the best technology, continuous innovation and cost-effective marketing strategies to transform how businesses use databases for email marketing, direct mail, big data licensing, risk assessment and identity verification. As a Business...

  • Real Estate Private Lending Account Executive

    5 days ago

    Carlsbad, United States Revolution Realty Capital Full time $100,000 - $300,000

    Join the Revolution! Revolution Realty Capital is fueling the growth and success of real estate investors nationwide. Specializing in financing non-owner occupied, residential investment properties, Revolution’s principals have funded over $1 Billion in loans over the years.We're rapidly growing and searching for dynamic team members for our sales...

  • Account Executive

    4 weeks ago

    Carlsbad, United States San Diego Home Health Care Full time

    Account ExecutivePOSITION SUMMARY: As a Home Health Account Executive, you will be responsible for selling and growing our home healthcare services to physicians, hospitals, and the long-term care market. RESPONSIBILITIES: Conduct in-services and presentations regarding our services to referral sources Promote professional relationships with physicians,...

  • Administrative Assistant

    1 day ago

    Carlsbad, United States Viasat, Inc. Full time

    About us: One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an...

  • Administrative Assistant

    3 days ago

    Carlsbad, United States Viasat Full time

    **About us** One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and...

  • Assistant Project Manager

    5 days ago

    Carlsbad, United States Capstone Advisors Full time

    Capstone Advisors is looking for an experienced real estate Assistant Project Manager to join our team. Now in our 28th year of business, we continue to be an entrepreneurial and innovative company offering a variety of interesting projects to work on. Our multi-state portfolio includes retail, industrial, office, and land for residential and commercial...

  • Assistant Project Manager

    2 weeks ago

    Carlsbad, United States Capstone Advisors Full time

    Capstone Advisors is looking for an experienced real estate Assistant Project Manager to join our team. Now in our 28th year of business, we continue to be an entrepreneurial and innovative company offering a variety of interesting projects to work on. Our multi-state portfolio includes retail, industrial, office, and land for residential and commercial...

  • Assistant Project Manager

    2 weeks ago

    Carlsbad, United States Capstone Advisors Full time

    Capstone Advisors is looking for an experienced real estate Assistant Project Manager to join our team. Now in our 28th year of business, we continue to be an entrepreneurial and innovative company offering a variety of interesting projects to work on. Our multi-state portfolio includes retail, industrial, office, and land for residential and commercial...

  • Assistant Project Manager

    2 weeks ago

    Carlsbad, United States Capstone Advisors Full time

    Capstone Advisors is looking for an experienced real estate Assistant Project Manager to join our team. Now in our 28th year of business, we continue to be an entrepreneurial and innovative company offering a variety of interesting projects to work on. Our multi-state portfolio includes retail, industrial, office, and land for residential and commercial...

  • Personal Assistant

    1 month ago

    Carlsbad, United States The Watkins Company Inc Full time

    Personal AssistantMonday – Friday – Full TimeRemote Work CapabilityThe Watkins Company has been a pioneer in natural flavoring products since 1868. From our world-famous Vanilla Extract to our unique Cinnamon and Black Pepper, The Watkins Company continues to be innovative in categories including but not limited to Extracts, Spices, Dry Seasoning Mixes,...

  • Personal Assistant

    2 weeks ago

    Carlsbad, United States The Watkins Company Inc Full time

    Personal AssistantMonday – Friday – Full TimeRemote Work CapabilityThe Watkins Company has been a pioneer in natural flavoring products since 1868. From our world-famous Vanilla Extract to our unique Cinnamon and Black Pepper, The Watkins Company continues to be innovative in categories including but not limited to Extracts, Spices, Dry Seasoning Mixes,...

  • Personal Assistant

    1 month ago

    Carlsbad, United States The Watkins Company Inc Full time

    Personal AssistantMonday – Friday – Full TimeRemote Work CapabilityThe Watkins Company has been a pioneer in natural flavoring products since 1868. From our world-famous Vanilla Extract to our unique Cinnamon and Black Pepper, The Watkins Company continues to be innovative in categories including but not limited to Extracts, Spices, Dry Seasoning Mixes,...

  • Technical Assistant to CEO

    1 month ago

    Carlsbad, United States Kalloc Studios Inc Full time

    Kalloc Studios is currently seeking a Technical Assistant to the CEO to join our team in Carlsbad, CA 92011. Who We Are: At Kalloc Studios, we are committed to providing more than just visualization solutions for the construction industry. Our focus is on collaboration and engineering using Building Information Modeling (BIM), which led us to develop...

  • Assistant Store Manager

    6 days ago

    Carlsbad, United States Chico's FAS Full time

    We are customer obsessed, innovative, and have the best culture in retail. Join our team todayPOSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including managing sales...

  • Maintenance Assistant

    7 days ago

    Carlsbad, United States Wellquest Living Llc Full time

    The Maintenance Assistant is responsible for the cleaning and maintenance of the common areas o at a WellQuest Living community, in accordance with property policy and as may be directed by the Executive Director or Maintenance Director to assure that our property is maintained in a clean, safe and comfortable manner. Assists the Maintenance Director with...

  • Assistant Store Manager

    6 days ago

    Carlsbad, United States Francesca's Collections, Inc. Full time

    Location: 1923 Calle Barcelona Carlsbad, California 92024 Employee Type: Regular We offer a creative and friendly environment with plenty of opportunity for advancement. Our inclusive brand reflects our people and commitment to the world. We want you to be part of delivering unique, free-spirited fashion and lifestyle products & create a space to amplify...