Administrative & Project Coordinator

2 weeks ago

Cambridge, United States City of Cambridge, MA Full time

Posting Date:
**4/9/24**
- Department:
**Police Review and Advisory Board**
- Job Code:
**M738 (ID# 848)**
- Sequence #:
**701**
- Number of Hours Per Week:
**25 hours weekly (benefits eligible)**
- Additional Work Hours Information:
**Flexibility for occasional evening meetings required (3-4 evening meetings per month)**
- Union Affiliation:
**None**
- # of openings:
**1**
- Type of Employment:
**Regular**
- Civil Service Type:
**Official Service**

**ABOUT THE ROLE & THE DEPARTMENT**:
Under the supervision of the Executive Director, the **Administrative & Project Coordinator** will provide primary administrative and clerical support and assist with planning and implementing projects and programs for two small departments: the Peace Commission (Peace) and the Police Review & Advisory Board (PRAB), located at 51 Inman Street, 2nd Floor. The Police Review & Advisory Board is responsible for civilian oversight of the Cambridge Police Department (CPD), providing a prompt, impartial and fair investigation of complaints brought by individuals against members of the CPD. The Board is completely independent of the CPD and is authorized to receive, investigate, and mediate complaints against members of the CPD and review complaint investigations completed by the CPD’s Professional Standards Unit. The Peace Commission works with other municipal agencies, communities of faith, and nonprofit organizations to promote positive dialogue, foster understanding, and coordinate compassionate community responses to support recovery and healing in the wake of traumatic events and violence affecting Cambridge and its residents. The Commission organizes events and programs, including the City’s annual commemorations of Martin Luther King Day and of the Holocaust, as well as the citywide Meet Your Neighbor Day each September. It also supports the work of the Citizens’ Committee on Civic Unity, which fosters fairness, equity, unity, appreciation, and mutual understanding across all people and entities in Cambridge.

**ESSENTIAL DUTIES & RESPONSIBILITIES**:

- Specific duties include but are not limited to the following: _
- Provide administrative support to the Executive Director, including scheduling, correspondence, conference and training preparation, and office organization.
- Support monthly public meetings for PRAB, the Peace Commission, and the Citizens’ Committee on Civic Unity (Civic Unity). Duties include scheduling, logistics, drafting and posting agendas, publicizing meetings, compiling and distributing materials, and timely notetaking and drafting of meeting minutes.
- Support and assist in the planning and execution of projects, events, and outreach initiatives across the departments.
- Assist with annual fiscal budgetary tracking, and be directly responsible for budget administration, financial processes, and timely processing of accounts payable.
- Manage intake of complaints received by PRAB regarding the practices and policies of the Cambridge Police Department.
- Maintain PRAB correspondence, case files and case management docket, to track and document all inquiries and cases that come to PRAB.
- Maintain and update City web pages for Peace, PRAB, and Civic Unity, and design program/outreach materials, including flyers and brochures.
- Coordinate daily operation of Peace and PRAB’s administrative functions, including recordkeeping of departmental fiscal matters and accounts payable/receivable.
- Perform reception and office management duties for Peace and PRAB’s administrative office, including ordering, receiving, and keeping an inventory of all supplies.
- Perform other related duties as needed.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._

**MINIMUM QUALIFICATIONS**:
**_Education and Experience: _**
Associate degree and 2+ years of experience in carrying out general administrative duties in an office setting or any equivalent combination of education, training and experience.

**_Knowledge, Skills, and Abilities:_**
- Strong interpersonal skills are essential, including the ability to maintain composure, sensitivity, confidentiality, and discretion in interactions with a wide range of individuals and communities.
- Excellent research and writing abilities, a high level of organizational, communication, and interpersonal skills, and the ability to work both independently and collaboratively.
- Commitment to anti-racism, diversity, equity, and inclusion. The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.

**PREFERRED QUALIFICATIONS**:

- Education or experience working in the fields of mediation, community organizing, law, and/or criminal justice desired.
- Demonstrated commitment to civil and human rights and social justice.
- Familiarity wit

  • Administration Coordinator

    6 days ago

    Cambridge, United States RIPL TECHNOLOGIES PRIVATE LIMITED Full time

    Join our team and provide essential administrative support to the Design and Engineering team and the Program Management Office. This role involves coordinating project activities, maintaining documentation, and ensuring efficient communication with stakeholders.*Duties:** Maintain a detailed project action plan by collecting deliverables from project...

  • Administration Coordinator

    5 days ago

    Cambridge, United States RIPL TECHNOLOGIES PRIVATE LIMITED Full time

    Join our team and provide essential administrative support to the Design and Engineering team and the Program Management Office. This role involves coordinating project activities, maintaining documentation, and ensuring efficient communication with stakeholders.*Duties:** Maintain a detailed project action plan by collecting deliverables from project...

  • Administration Coordinator

    4 days ago

    Cambridge, United States Sunrise System Inc Full time

    Job Title: Administration Coordinator Job ID: 24-02238 Location: Cambridge, MA (Must be working onsite a minimum of 3 days per week.) Duration: 12 months on W2 Contract. Education, Qualifications, Skills and Experience: High school qualification Prior project coordination experience Ability to determine project processes. Written and spoken...

  • Project Management Administrator

    7 days ago

    Cambridge, United States Leafstone Full time

    This posting is intended for principals only! Headhunters and staffing professionals: we are not looking to utilize your services at this time.Project Administration Coordinator needed in Cambridge, MA (local candidates only!)Pay rate is $33.10 per hourThe Project & Program Administration Coordinator will provide PMO support and administration to all aspects...

  • Project Management Administrator

    2 weeks ago

    Cambridge, United States Leafstone Full time

    This posting is intended for principals only! Headhunters and staffing professionals: we are not looking to utilize your services at this time.Project Administration Coordinator needed in Cambridge, MA (local candidates only!)Pay rate is $33.10 per hourThe Project & Program Administration Coordinator will provide PMO support and administration to all aspects...

  • Program and Project Administrator

    6 days ago

    Cambridge, United States Massachusetts Institute of Technology Full time

    REQUIRED: bachelor's degree and at least four years of administration, project/program management, or operations experience. PREFERRED: experience in a research or technology-oriented environment, experience managing or leading others, and research paper and grant writing experience. Job #23934-9 Work is primarily on-site in a lab. This is a one-year term...

  • Program and Project Administrator

    6 days ago

    Cambridge, United States Massachusetts Institute of Technology Full time

    REQUIRED: bachelor's degree and at least four years of administration, project/program management, or operations experience. PREFERRED: experience in a research or technology-oriented environment, experience managing or leading others, and research paper and grant writing experience. Job #24022-9 Work is primarily on-site in a lab. This is a one-year term...

  • Administration Coordinator

    5 days ago

    Cambridge, MA, United States RIPL TECHNOLOGIES PRIVATE LIMITED Full time

    Join our team and provide essential administrative support to the Design and Engineering team and the Program Management Office. This role involves coordinating project activities, maintaining documentation, and ensuring efficient communication with stakeholders. *Duties:** Maintain a detailed project action plan by collecting deliverables from project...

  • Program and Project Administrator

    6 days ago

    Cambridge, United States Massachusetts Institute of Technology Full time

    PROGRAM AND PROJECT ADMINISTRATOR, Computer Science and Artificial Intelligence Laboratory (CSAIL), to provide day to day oversight of the operational and administrative aspects of the Future. Tech research project and ensuring a highly innovative an Administrator, Program, Computer Science, Project Management, Project, Operations, Education, Business...

  • Communications and Administrative Coordinator

    2 weeks ago

    Cambridge, United States Harvard University Full time

    The Communications and Administrative Coordinator reports to the Associate Director of Enrollment Marketing and works closely with the Assistant Dean for Enrollment Services in Degree Programs and Student Affairs (DPSA) to implement communications st Communications, Coordinator, Administrative, Communication, Education, Business Services, Enrollment

  • Executive Assistant/Administrative Coordinator

    1 day ago

    Cambridge, United States ACL Digital Full time

    Role: Executive Assistant and Administrative CoordinatorJob ID: HUJP00009168Location: Cambridge, MA 02138-(Hybrid-3 days onsite: Tuesday, Wednesday, Thursday )Top Skills: Should have supported high level executive experience with concur for reimbursements high calendar management.General Job Description:This Executive Assistant and Administrative Coordinator...

  • Executive Assistant/Administrative Coordinator

    1 day ago

    Cambridge, United States ACL Digital Full time

    Role: Executive Assistant and Administrative CoordinatorJob ID: HUJP00009168Location: Cambridge, MA 02138-(Hybrid-3 days onsite: Tuesday, Wednesday, Thursday )Top Skills: Should have supported high level executive experience with concur for reimbursements high calendar management.General Job Description:This Executive Assistant and Administrative Coordinator...

  • Administrative Assistant

    1 week ago

    Cambridge, United States eTeam Full time

    Job Description:Job Title : Administrative Coordinator, Location : Cambridge MA Duration: 12 MonthsWork Site Location the first six weeks:boston ma 02210Work Site Location after the first six weeks:cambridge ma 02142Typical Accountabilities• Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and...

  • Administrative Assistant

    4 hours ago

    Cambridge, United States eTeam Full time

    Job Description:Job Title : Administrative Coordinator, Location : Cambridge MA Duration: 12 MonthsWork Site Location the first six weeks:boston ma 02210Work Site Location after the first six weeks:cambridge ma 02142Typical Accountabilities• Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and...

  • Department Administrator

    2 weeks ago

    Cambridge, United States Harvard University Full time

    Basic Qualifications * Bachelor's degree * At least 5 years of experience in general management, administration, financial management, and organizational development Additional Information A cover letter is encouraged as part of your application. We regret that we are unable to provide visa sponsorship for this position. All formal offers will be made...

  • Project Adminstrative Assistant

    4 days ago

    Cambridge, United States Leafstone Full time

    This posting is intended for principals only! Headhunters and staffing professionals: we are not looking to utilize your services at this time.Project Administration Coordinator needed in Cambridge, MA (local candidates only!)Pay rate is $33 per hourProvide administrative support and administration to all aspects of the Design and Engineering team and to the...

  • Project Adminstrative Assistant

    5 days ago

    Cambridge, United States Leafstone Full time

    This posting is intended for principals only! Headhunters and staffing professionals: we are not looking to utilize your services at this time.Project Administration Coordinator needed in Cambridge, MA (local candidates only!)Pay rate is $33 per hourProvide administrative support and administration to all aspects of the Design and Engineering team and to the...

  • Project Adminstrative Assistant

    3 days ago

    Cambridge, United States Leafstone Full time

    This posting is intended for principals only! Headhunters and staffing professionals: we are not looking to utilize your services at this time.Project Administration Coordinator needed in Cambridge, MA (local candidates only!)Pay rate is $33 per hourProvide administrative support and administration to all aspects of the Design and Engineering team and to the...

  • IT Operations Coordinator

    4 days ago

    Cambridge, United States Tandym Group Full time

    A pharmaceutical company in Massachusetts is currently seeking a new IT Operations Coordinator for a great opportunity with their staff. The Global R&D Discovery IT team is offering a tremendous opportunity for an experienced IT Operations Coordinator to play a vital role in the delivery of technology solutions of value to meet the expanding needs of the...

  • IT Operations Coordinator

    1 week ago

    Cambridge, United States LanceSoft Full time

    ACTUAL TITLE: IT Operations Coordinator Global R&D Discovery IT team is offering a tremendous opportunity for an experienced IT Operations Coordinator to play a vital role in the delivery of technology solutions of value to meet the expanding needs of global IT mission. Come join a growing team and we strive to advance solution delivery to a...