Project Management Administrator

3 weeks ago


Cambridge, United States Leafstone Full time

This posting is intended for principals only Headhunters and staffing professionals: we are not looking to utilize your services at this time.


Project Administration Coordinator needed in Cambridge, MA (local candidates only)

Pay rate is $33.10 per hour


The Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office on a construction project.


Coordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Program Director


Responsibilities:

• Coordinates preparation of internal and external reports through gathering, analyzing and summarizing data and information from the project team

• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project

• Coordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature

• Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data

• Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies

• Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines

• Prepares and/or edits meeting agendas, minutes, presentations and tables

• Tracks project changes and produces updated project based schedules as agreed with project management

• Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications

• Compiles summary documents and distributes to the project team as required

• May control small subprojects ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary

• Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules


Education, Qualifications, Skills and Experience:

• 10+ years of experience in project administration

• Experience working with construction projects and global projects

• High school diploma

• Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management

• Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet

• Experience of a variety of software/systems

• Can create and maintain systems for efficiency for both self and others

• Customer Service Skills


Desirable skills:

• Relevant vocational qualifications or equivalent experience

• Team management skills

• Professional qualification

• Trimble, Miro, Procure or A-site experience


Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.


Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration



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