Project Adminstrative Assistant

2 weeks ago

Cambridge, United States Leafstone Full time

This posting is intended for principals only Headhunters and staffing professionals: we are not looking to utilize your services at this time.


Project Administration Coordinator needed in Cambridge, MA (local candidates only)

Pay rate is $33 per hour


Provide administrative support and administration to all aspects of the Design and Engineering team and to the Program Management Office, on the Kendall Square restructuring project.


Co-ordinates administration of project activities keeping to time management, office administration and project support. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Project Director.


• Maintains a detailed project action plan which includes meeting with all PM’s, collecting their open deliverables and tracking completion of tasks and reporting upwards of uncompleted over due issues

• Co-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature

• Ensures the production of reports or analyses, to meet quality standards, and is signed off by appropriate parties

• Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies

• Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines

• Prepares and/or edits meeting agendas, minutes, presentations and tables and keeps project calendar

• Prioritizes workload, and that of others as appropriate, to achieve personal and work unit targets

• Assists in tracking project changes and produces updated project based schedules as agreed with project management

• Maintains information management system and meets deadlines for deliverables required

• Compiles summary documents and distributes to the project team as required

• May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary

• Assists PM’s in gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules


Education, Qualifications, Skills and Experience:

• High school qualification

• Prior project coordination experience

• Ability to determine project processes

• Written and spoken communications

• Specialist knowledge in relation to project management/coordination and administration support activities in the construction industry or in facilities management

• Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet

• Experience of a variety of software/systems

• Can create and maintain systems for efficiency for both self and others

• Customer Service Skills


Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.


Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration

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