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Medical Education Program Coordinator

4 months ago

Rockford, United States University of Illinois Full time

**Medical Education Program Coordinator**

**Hiring Department**: Graduate Medical Education & Dean's Office

**Location**: Rockford, IL USA

**Requisition ID**: 1025866

**Posting Close Date**: 6/19/24

**About the University of Illinois Chicago**

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

**Description**:
Position Summary
The Medical Education Program Coordinator, under the direction of the Assistant Dean for Graduate Medical Education (GME) and the Program Director, is responsible for assisting in the administration of the fellowship programs, the institutional requirements as outlined in the Accreditation Council of Graduate Medical Education (ACGME), and providing scheduling support to the Regional Dean. Duties require the use of judgment and initiative and require extensive knowledge of the organization, programs, and the activities of the administrators they support. It is essential for the employee to have the ability to exercise discretion in the handling of sensitive and confidential information.

Duties & Responsibilities
- Serve as the Coordinator for the COM-R GME office which includes various fellowship programs. Answers inquiries and resolves problems that require the interpretation, explanation and justification of the GME programs at the Rockford campus. Interacts with accrediting agencies, healthcare affiliates, program faculty, program participants, and prospective applicants.
- Act as the main point of contact for the Graduate Medical Education office for fellows, applicants, and faculty associated with programs.
- Support the GME fellowship programs including recruitment and onboarding of new fellows and maintaining affiliate agreements, program goals and objectives, rotation schedules, and fellow/faculty evaluations.
- Assist the Designated Institutional Officer (DIO) with data gathering and policy development to ensure compliance with ACGME accreditation standards and hospital and university policies.
- Maintain and update the ERAS database, recruiting materials, and various website information related to fellowship programs and the GME office.
- Monitor budgets and expenditures related to the GME office and fellowship programs. Order necessary supplies and process and reconcile charges, travel, and reimbursements using various university systems for the GME and the Dean’s office.
- Maintain the calendar and schedule for the Assistant Dean for GME and the Regional Dean. Provide independent assistance for inquires and representing the principals as appropriate. Provide necessary documentation in preparation for various meetings and events.
- Assist with event planning including work orders, marketing, and food service for various meetings and orientations for GME or Dean’s office events.
- Provide administrative support for various university committees including the GMEC, Rockford Executive Committee, and Heads and Chairs meetings including taking and distributing meeting minutes and agendas.
- Process and assist with faculty promotions as requested by the Program Director. Maintain records and information related to UICOM-R faculty in electronic systems.
- Perform other related duties as assigned.

**Qualifications**:
Minimum Qualifications
- High school diploma or equivalent.
- Any one or combination totaling four (4) years (48 months), from the categories below:
- College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

- 30 semester hours equals one (1) year (12 months)
- Associate’s Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
- Progressively more responsible clerical or secretarial experience, including a background in electro