Accounts Payable Specialist
1 month ago
Under supervision of the Accounting Manager, the Specialist will provide accounting support to major financial accounting areas, including accounts payable, sales tax processing, and account reconciliation.
**Responsibilities**
- **Accounts Payable**_
- Process accounts payable transactions and run payment proposals weekly. Payment accuracy and timely payments that maximize cash discounts are key performance indicators.
- Reconcile and resolve differences between purchase orders and supplier billings.
- Set up new suppliers as needed and collect W-9’s and other required supplier documents.
- Develop and maintain reports and files for Accounts Payable processing that are sufficient to meet IRS requirements.
- Reconcile supplier statements to accounts payable details and resolve differences.
- Reconcile the detailed accounts payable records to the general ledger balances for accounts payable and resolve differences.
- Evaluate accounts payable transactions for required use tax payments and accrue use taxes for payment as needed.
- Provide reseller certificates to suppliers as needed to support correct sales tax charges on invoices.
- **Sales Tax**_
- Collect and maintain reseller and exemption certificates from customers to support correct billing of sales tax. Validate and upload certificates to the sales tax provider’s website.
- Manage the process of updating expiring certificates to avoid expirations.
- Maintain product, shipping, and other state specific sales tax rules on the sales tax provider’s website.
- Reconcile sales tax collected to sales tax returns prepared by the sales tax provider and make sure all tax filings are timely and maximize tax discounts.
- Develop and maintain reports and files for sales tax processing that are sufficient to meet state audit requirements.
**Skills**
- Proven working experience as accounts payable
- Solid understanding of accounting rules and regulations.
- Proven ability to calculate, post and manage accounting figures and financial records
- Familiarity with automated accounting systems
- Hands-on experience with spreadsheets and proprietary software
- Proficiency in English and in MS Office
- High degree of accuracy and attention to detail
**Qualifications**:
- B.S. Accounting/Finance preferred.
- 2-3 years of experience in accounts payable and sales tax processing required.
- Knowledge of accounting rules, regulations, policies and procedures required.
- Ability and desire to grow with the company and take on new responsibilities required.
- Proven, solid Excel skills and exposure to automated accounting systems.
Pay: $50,000.00 - $62,000.00 per year
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Experience level:
- 3 years
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus opportunities
**Education**:
- Bachelor's (preferred)
**Experience**:
- Accounting: 3 years (required)
Ability to Relocate:
- Philadelphia, PA 19154: Relocate before starting work (required)
Work Location: In person
-
Accounts Payable Specialist
6 days ago
Philadelphia, United States Ethos Cannabis Full timeJob DescriptionJob DescriptionAccounts Payable SpecialistEthos MSO - Philadelphia, PAWebsite: www.ethoscannabis.comCompany OverviewEthos Cannabis is a multi-state cannabis company with operations in the cultivation, processing and dispensing of cannabis in Pennsylvania, Massachusetts, and Ohio. Our goal is to have a clear and compelling consumer-centric...
-
Accounts Payable Specialist
6 days ago
Philadelphia, United States Union League of Philadelphia Full timeJob Title: Accounts Payable Specialist Department: Accounting Reports to: Controller Location: 1401 S. Broad Street Philadelphia, PA 19102 Description:We are looking for a meticulous Accounts Payable Specialist to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and...
-
Accounts Payable Specialist
3 weeks ago
Philadelphia, United States TransPerfect Full timeTransPerfect Is More Than Just a Job… Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards. Accounts Payable Specialist Who We Are: TransPerfect was founded with a mission to help the world's...
-
Accounts Payable Specialist
1 month ago
Philadelphia, United States Top Stack Full timeJob DescriptionJob DescriptionOur company is currently seeking an Accounts Payable Specialist to join our team! You will be responsible for preparing and examining financial records for our company.Responsibilities:Obtain primary financial data for accounting recordsCompute and record numerical dataCheck the accuracy of business transactionsPerform data...
-
Accounts Payable Specialist
1 day ago
Philadelphia, United States Top Stack Full timeJob DescriptionJob DescriptionOur company is currently seeking an Accounts Payable Specialist to join our team! You will be responsible for preparing and examining financial records for our company.Responsibilities:Obtain primary financial data for accounting recordsCompute and record numerical dataCheck the accuracy of business transactionsPerform data...
-
Accounts Payable Specialist
1 month ago
Philadelphia, United States Wholesale Distribution Company Full timeJob DescriptionJob DescriptionPhiladelphia wholesale distribution company seeks full cycle FT Accounts Payable person. Timely and accurate processing of inventory payables utilizing 3-way matching.Research and resolve pricing/receiving discrepancies.Review, code, and enter vendor expense invoices.Preparation of check runs and electronic paymentsMaintenace of...
-
Accounts Payable Specialist
1 day ago
Philadelphia, United States Wholesale Distribution Company Full timeJob DescriptionJob DescriptionPhiladelphia wholesale distribution company seeks full cycle FT Accounts Payable person. Timely and accurate processing of inventory payables utilizing 3-way matching.Research and resolve pricing/receiving discrepancies.Review, code, and enter vendor expense invoices.Preparation of check runs and electronic paymentsMaintenace of...
-
Accounts Payable Manager
1 month ago
Philadelphia, United States CG Properties Full timeAP Manager-Philadelphia (Hybrid schedule) **Core Responsibilities** - Management of Accounts Payable, which includes timely processing of vendor invoices and expense vouchers, line supervision of AP Team (including 3rd party provider), and payment of vendors in accordance with management’s directions. - Establish procedures and delegate tasks among AP...
-
Accounts Payable Manager
3 weeks ago
Philadelphia, United States Parkway Full timeThe Accounts Payable Manager is responsible for managing the entire accounts payable functions, ensuring accuracy in payments, coding of expenses, efficiency, and adherence to company policies. Key Responsibilities: Supervision and Leadership: * Lead and manage the accounts payable team, providing guidance, training, and support. * Working with other...
-
Accounts Payable Representative
2 weeks ago
Philadelphia, United States Imagine Staffing Technology Full timeJob DescriptionJob DescriptionJob ProfileJob TitleAccounts Payable RepresentativeLocationPhiladelphia, PAHire TypeContingentHourly$20Work ModelOnsiteContact Phone(716)-256-1281Contact Emailadigiacomo@imaginestaffing.net Nature & Scope:Positional OverviewAre you an experienced Accounts Payable Representative seeking a dynamic opportunity to showcase your...
-
Accounts Payable Manager
6 days ago
Philadelphia, United States JEVS Human Services Full timeAt JEVS Human Services, we believe in giving people possibilities—opportunities to be self-sufficient and satisfied. Each year we serve nearly 16,000 individuals, supporting their goals for education, employment, and independence. The Accounts Payable Manager will oversee a team that processes the company’s accounts payable in an accurate, efficient and...
-
Accounts Payable Manager
3 weeks ago
Philadelphia, United States JEVS Human Services Full timeOversee the day-to-day operations of accounts payable team including hiring, training, and performance evaluation. Ensure accurate and timely processing of invoices, credit card transactions, and expense reports. Maintain vendor maintenance records. Accounts Payable, Manager, Accounting, Account
-
Accounts Payable Analyst
5 days ago
Philadelphia, United States Geodis Full timeThe Accounts Payable Analyst is responsible for ensuring invoices flow through the approval process to be paid. This includes research and resolution on exceptions for successful payment processing. Text DELIVER to 88300 to apply or check out more jobs at www.workatGEODIS.com! Job Duties:Monitor various invoice exceptions queues and resolve all issues...
-
Accounts Payable Administrator
6 days ago
Philadelphia, United States Brandywine Realty Trust Full timeCompany Background At Brandywine, 'Best of Class' is our mission and our focus in developing, building, and managing the nation's most remarkable Class-A office, multi-family, and mixed-use properties. We continuously support and give back to the communities in which we live and work. Our mission drives our corporate culture to foster the potential for...
-
Accounts Payable Manager
4 weeks ago
Philadelphia, United States Method Co. Full timeJob DescriptionJob DescriptionBased in Philadelphia, Method is a vertically integrated real estate management, development and design company rooted in hospitality projects around the country. Method owns and operates multiple hospitality businesses such as ROOST Apartment Hotel, Whyle Fully Furnished Short-Term Apartments, Wm. Mulherin's Sons Restaurant...
-
Accounts Payable Manager
2 weeks ago
Philadelphia, United States KENCCID Full time**Position Responsibilities** - Assure that all Individuals are being treated with respect and dignity. - Prepare client's stipend every four weeks and site food, non-food, staff travel every two weeks for the Community House Managers. - Review invoices and check requests. - Sort, organize and set invoices up for payment procedure - Data input of Payables...
-
Accounts Payable
1 month ago
Philadelphia, United States Antonio Origlio Inc Full timeJOB POSTING: Accounts Payable SUMMARY: Origlio Beverage is a leading wholesale distributor of fine beer, cider, hard seltzer, and other progressive adult beverages. We are a 4th generation family-owned and operated business, founded in 1933, serving the 9 counties of Southeastern Pennsylvania. We pride ourselves on delivering the taste of excellence. We...
-
Entry Level Accounts Payable Clerk
3 weeks ago
Philadelphia, United States Temple University Health System Full timeReviews and accurately processes invoices, check and reimbursement requests in accordance with Health System policy and guidelines. Assists in the distribution of checks, 1099's and other Accounts Payable related mailings and materials. Works to resolve invoice discrepancies with internal departments and/or vendors. Reviews vendor statements for outstanding...
-
Accounts Payable
4 weeks ago
Philadelphia, United States SOFITEL Full time**Company Description** "Why work for Accor?** We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless...
-
Entry Level Accounts Payable Clerk
2 days ago
Philadelphia, United States Temple University Health System Full timeReviews and accurately processes invoices, check and reimbursement requests in accordance with Health System policy and guidelines. Assists in the distribution of checks, 1099's and other Accounts Payable related mailings and materials. Works to resolve invoice discrepancies with internal departments and/or vendors. Reviews vendor statements for outstanding...