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Payroll Administrator

3 months ago

Irvine, United States Irvine Ranch Water District Full time

**The District**The Position**
Under general direction, Payroll Administrators perform advanced, professional duties in the preparation, maintenance, reconciliation and administration of the in-house payroll process using a Tier 1 Enterprise Resources Program (ERP) system. IRWD currently utilizes Oracle.**Summary of Duties**:
**ESSENTIAL DUTIES AND RESPONSIBILITIES**

Responsible for the accurate and timely bi-weekly payroll process, and maintaining compliance with federal, state, and District policies, rules, and regulations.

Execute a variety of complex computations such as payroll taxes, retro payments, Leave of Absence (LOA) payments, terminations, voluntary deductions, and adjustments.

Prepare and maintain accurate and up-to-date payroll reports and records. Analyze and reconcile a variety of payroll records for each pay period.

Keep abreast of, research and participate in the implementation of changes in reporting or processing required to maintain legal compliance with State and Federal Laws and accepted governmental accounting and payroll processing practices and procedures.

Identify and assist with testing of payroll automation opportunities; participate in testing and validating for any Payroll System updates.

Respond to and research questions received from employees, District Departments, and other agencies regarding payroll processing and compliance issues.

Prepare and present payroll reports to internal and external customers.

Interpret and explain rules, regulations and policies regarding payroll processing to staff to ensure compliance with procedures.

Perform a variety of complex accounting duties involved in the processing of the District payroll.

Prepare and provide supporting documentation and information for payroll-related audit requests.

Reconcile CalPERS reports and payroll general ledger accounts.

Assign coding for special forms of compensation and deductions.

Implement wage orders following proper processes and procedures and appropriately notify affected employees.

Ensure terms and conditions contained within Memoranda of Understanding (MOU), Personnel Policies and Procedures and Salary Resolutions as relates to payroll processing are implemented and make decisions regarding the same within established guidelines.

Prepare and submit payroll-related state and federal filings.

Provide training to payroll team members.

Comply with District safety work-related practices and attend relevant safety training.

Perform special projects and other related duties as assigned.

**Qualifications**:
**Education**
- A combination of education and experience equivalent to a high school diploma plus some college level course work in bookkeeping or accounting. For degrees obtained outside of the U.S., an official equivalency evaluation is required.

**Experience**
- Three (3) years of increasingly responsible in-house payroll processing experience is required.
- Municipal government experience preferred.
- Associate’s degree with major course work in Accounting and experience with ERP systems is highly desirable.

**License/Certifications**
- A valid California Class C driver's license is required.
- Certified Payroll Professional (CPP) certification is desirable.

**Additional Information**:
**IRWD Corporate Values**
Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world.
- IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions._

**The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.**
- Language Ability and Interpersonal Communication_
Ability to communicate effectively with all levels of office/field employees and management. Represent District in a professional manner when dealing with outside customers and suppliers. Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others. Ability to effectively listen and communicate with multi-cultural customers.
- Mathematical Ability_
Ability to add, subtract, m