Site Administrative Assistant

2 weeks ago

Phoenix, United States Orion Full time

Job description

**Job title**: Site Administrative Assistant
**Location**: Chandler, Arizona
**Job type**: In person, in office Monday - Friday
**Must have**: High School Diploma required with 5-7 years of experience in supporting senior level
roles.

The Site Administrative Assistant will be diligent and thoughtful in supporting colleagues across
multiple activities on site:

- Act with personal accountability driving projects and tasks through to completion including assisting with PowerPoint presentations, site communications, maintenance of internal websites and SharePoint sites.
- Proactively provide organizational and administrative assistance to the Construction Director and Deputy Construction Director while acting as the site point of contact and providing support for site employees and contractors.
- Working cross functionally with the Senior Administrative Assistant to support projects, activities, and tasks as required.

**Job Duties**:

- Document management: maintain and organize department and leadership files in Sharepoint.
- Assist with conference room booking requests on site.
- Calendar and meeting management: Prioritize and schedule meetings, coordinate meeting agendas, minutes and action items often partnering with team members to follow through on action items.
- Event planning in tandem with the Senior Administrative Assistant.
- Visitor registration, mandatory reporting, and general office management.

**Minimum Qualifications**:

- Proactive, flexible with unexpected and sometimes complicated changes. Ability to balance priorities and work independently to meet deadlines.
- Experience working with confidential and sensitive material with integrity and highest ethical standards.
- Ability to manage construction leadership calendars and prioritize activities, ideally with prior experience in communicating with other senior leadership and their support staff.
- Intuitive and resourceful, anticipate needs and develop solutions.
- Strong communication skills to act as an ambassador on behalf of the construction site and the
- organization.
- Having knowledge of construction and familiarity with construction sites are assets.
- Proficiency in Microsoft tools (Outlook, Word, Excel, PowerPoint, Teams, Visio) to build
- correspondences, presentations, agendas, reports, and update SharePoint sites.

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

  • Site Administrative Assistant

    1 week ago

    Phoenix, United States Orion Group Full time

    Job title: Site Administrative AssistantLocation: Chandler, ArizonaJob type: In person, in office Monday - Friday Must have: High School Diploma required with 5-7 years of experience in supporting senior level roles.The Site Administrative Assistant will be diligent and thoughtful in supporting colleagues across multiple activities on site:Act with personal...

  • Site Administrative Assistant

    7 days ago

    Phoenix, United States Orion Group Full time

    Job title: Site Administrative AssistantLocation: Chandler, ArizonaJob type: In person, in office Monday - Friday Must have: High School Diploma required with 5-7 years of experience in supporting senior level roles.The Site Administrative Assistant will be diligent and thoughtful in supporting colleagues across multiple activities on site:Act with personal...

  • Site Administrative Assistant

    1 week ago

    Phoenix, United States Orion Group Full time

    Job title: Site Administrative AssistantLocation: Chandler, ArizonaJob type: In person, in office Monday - Friday Must have: High School Diploma required with 5-7 years of experience in supporting senior level roles.The Site Administrative Assistant will be diligent and thoughtful in supporting colleagues across multiple activities on site:Act with personal...

  • Site Administrative Assistant

    1 week ago

    Phoenix, United States Orion Group Full time

    Job title: Site Administrative AssistantLocation: Chandler, ArizonaJob type: In person, in office Monday - Friday Must have: High School Diploma required with 5-7 years of experience in supporting senior level roles.The Site Administrative Assistant will be diligent and thoughtful in supporting colleagues across multiple activities on site:Act with personal...

  • Administrative Assistant

    7 days ago

    Phoenix, United States Strategic Staffing Solutions Full time

    Job Title: Administrative Assistant Contract: 24 Months Location: Phoenix, AZ ON SITE REQUIRED Job/Role Description:Provides administrative support to a department or individual.Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences,...

  • Administrative Assistant

    7 days ago

    Phoenix, United States Strategic Staffing Solutions Full time

    STRATEGIC STAFFING SOLUTIONS HAS AN OPENING! Strategic Staffing Solutions is currently looking for an Administrative Assistant for a contract opening with one of our largest clients! This is a Contract Opportunity with our company that MUST be worked on a W2 ONLY, NO visa sponsorship or C2C eligibility for this position. The details are below. Job...

  • Administrative Assistant Ii

    4 days ago

    Phoenix, United States Diocese of Phoenix Diocesan Pastoral Center Full time

    Description: - **Administrative Support**: Provide administrative support to the Director of Mental Health Ministry and other staff members as needed. This includes managing correspondence, scheduling appointments, coordinating meetings, and maintaining accurate records. - **Data Management**: Maintain and update databases, spreadsheets, and other documents...

  • Administrative Assistant

    7 days ago

    Phoenix, AZ, United States Strategic Staffing Solutions Full time

    STRATEGIC STAFFING SOLUTIONS HAS AN OPENING! Strategic Staffing Solutions is currently looking for an Administrative Assistant for a contract opening with one of our largest clients! This is a Contract Opportunity with our company that MUST be worked on a W2 ONLY, NO visa sponsorship or C2C eligibility for this position. The details are below. Job...

  • Administrative Assistant

    6 days ago

    Phoenix, United States GRAND CANYON HOME CARE Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. This is a full-time position with regular office hours. **Responsibilities**: - Maintain and organize files, both physical and...

  • Administrative Assistant

    3 days ago

    Phoenix, United States swipejobs Full time

    **Job Opportunity: R&D Administrative Assistant Phoenix, AZ** **Title**: R&D Administrative Assistant **Pay**: $20-25 DOE **Type**:Full-time **Hours**: 8 AM- 5 PM **Location**: Phoenix, AZ 85043 **Position Summary** Join our client's R&D team as an R&D Administrative Assistant in Phoenix, AZ. You'll support R&D management with data entry,...

  • Administrative Assistant

    1 week ago

    Phoenix, United States All About People Full time

    Job DescriptionJob DescriptionAdministrative AssistantLocation: Phoenix, AZPosition Type: Full-Time, 4 days in office, 1 day remoteSalary: From $40,000 / year DOEJob Title: Administrative AssistantWe are seeking an Administrative Assistant to join our team. Our office serves as an independent source of impartial information concerning State and local...

  • Administrative Assistant

    1 month ago

    Phoenix, United States Phoenix Children's Hospital Full time

    The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations. **Position Duties**: - Assists in tracking and updating annual...

  • Administrative Assistant

    4 weeks ago

    Phoenix, United States MASKS LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Assembling closeouts manualsFilling out lien releasesGreet and assist onsite guestsAnswer inbound telephone callsComplete FilingEager to take on new tasks and...

  • Administrative Assistant

    6 hours ago

    Phoenix, United States Transportation Security Administration Full time

    This Administrative Assistant position is located Phoenix Sky Harbor International Airport (PHX), Transportation Security Administration, Department of Homeland Security (DHS). Duties include but are not limited to: Provide support to a Federal Security Director (FSD) and their staff by providing a range of routine administrative support...

  • Administrative Assistant

    3 days ago

    Phoenix, Arizona, United States Transportation Security Administration Full time

    This Administrative Assistant position is located Phoenix Sky Harbor International Airport (PHX), Transportation Security Administration, Department of Homeland Security (DHS).Duties include but are not limited to:Provide support to a Federal Security Director (FSD) and their staff by providing a range of routine administrative support assignments. Support...

  • School Administrative Assistant

    4 weeks ago

    Phoenix, United States Roosevelt School District Full time

    TITLE:                             School Administrative Assistant   CLASSIFICATION:          School Site Classified Hourly Salary Schedule   REPORTS TO:                Principal   SUMMARY:                    The school administrative assistant will provide secretarial and clerical services to assist...

  • Administrative Assistant

    2 weeks ago

    Phoenix, United States Chubb Full time

    The Administrative Assistant will work to provide support to the Commercial Insurance Property Team. This role is responsible for providing various types of administrative support, including special projects. Responsibilities may include: Job Description: Proactive calendar management Answering and screening phone calls and emails Scheduling appointments and...

  • Executive Administrative Assistant

    2 weeks ago

    Phoenix, United States Western Alliance Bancorporation Full time

    The position of Executive Administrative Assistant will provide administrative support for two senior executives, related team assisting and ensuring department activities run smoothly and efficiently; may provide guidance to personnel within the dep Administrative Assistant, Executive, Administrative, Assistant, Operations, Banking, Skills

  • Administrative Assistant

    1 month ago

    Phoenix, United States Southwest Human Development Inc Full time

    Job DescriptionJob DescriptionA positive future for every childSouthwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their...

  • Administrative Assistant

    5 days ago

    Phoenix, United States Quesco Full time

    **About us** We are a family owned construction equipment business, open for 38 years with an outstanding reputation all over the Valley for honesty and quality in the work we do. We are open Monday through Friday 7am to 4pm. Compensation is an hourly rate (determined upon experience) and a benefit package including 401K, paid vacation and holidays....