Administrative Assistant Ii

2 weeks ago


Phoenix, United States Diocese of Phoenix Diocesan Pastoral Center Full time

Description:

- **Administrative Support**: Provide administrative support to the Director of Mental Health Ministry and other staff members as needed. This includes managing correspondence, scheduling appointments, coordinating meetings, and maintaining accurate records.
- **Data Management**: Maintain and update databases, spreadsheets, and other documents related to mental health programs, events, and participants. Ensure data accuracy and confidentiality at all times.
- **Event Coordination**: Assist in the planning, coordination, and execution of mental health workshops, seminars, and other events. This includes managing logistics, sending invitations, tracking RSVPs, and providing on-site support during events.
- **Resource Management**: Coordinate the procurement of office supplies, equipment, and materials for the Mental Health Ministry. Monitor inventory levels, place orders as needed, and ensure that resources are utilized efficiently.
- **Financial Administration**: Support budget management by tracking expenses, processing invoices, and reconciling financial records. Work closely with the finance team to ensure compliance with financial policies and procedures.
- Documentation and Reporting: Prepare and distribute reports, presentations, and other documents as required by the Director of Mental Health Ministry or other stakeholders. Compile data and statistics for reporting purposes.
- Collaboration: Collaborate with other departments, ministries, and external partners to promote mental health awareness and support initiatives within the diocese. Build and maintain positive relationships with stakeholders.

**Requirements**:

- High school diploma or equivalent; additional qualifications in office administration or a related field are preferred.
- Practicing Roman Catholic in full communion with the Church.
- Proven experience in an administrative support role, preferably in a nonprofit or religious organization.
- Complete understanding of how to maintain the highest level of confidentiality within the Office of Mental Health Ministry and the entire Diocesan Mental Health Ministry Teams.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
- Attention to detail and accuracy in data entry, record-keeping, and documentation.
- Ability to work independently with mínimal supervision and as part of a collaborative team.
- Sensitivity to the issues surrounding mental health and a commitment to supporting the ministry's mission.
- Maintain strict confidentiality of the Office of Mental Health Ministry and Diocesan Mental Health Ministry Teams.
- Bilingual, Spanish-speaking, preferred.



  • Phoenix, United States Arizona Supreme Court Full time

    **JOB TITLE**: Administrative Assistant II **JOB #**: 2753 **DIVISION**: Certification and Licensing **HIRING SALARY**: $38,471.00 annualized ($18.50 hourly) **CLOSING DATE**: All positions are open until filled **EMPLOYEE REFERRAL PROGRAM**: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply). ***: This...


  • Phoenix, United States City of Phoenix Full time

    Job ID 54204 - Location Professional & Supervisory - Full/Part Time Full-Time - Regular/Temporary Regular **ABOUT THIS POSITION**: The Neighborhood Services Department (NSD) currently has a vacant Management Assistant II (MA II) position in the Neighborhood Revitalization Division. The MA II position performs several professional administrative tasks...

  • Grant Coordinator

    3 days ago


    Phoenix, United States City of Phoenix Full time

    Job ID 54496 - Location Professional & Supervisory - Full/Part Time Full-Time - Regular/Temporary Temporary **ABOUT THIS POSITION**: The Street Transportation Department is seeking a dynamic, organized, and effective leader to manage multi-modal transportation related grant submittals from inception to post award. This work is critical to the department's...


  • Phoenix, United States Sustainability Engineering Group LLC Full time

    Description: **Job Title: Administrative Assistant** **Department: CEO Office** **Location: Phoenix, AZ** **Reports To: Executive Assistant** **Summary**: As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. You will provide essential administrative support to various departments and assist in...


  • Phoenix, United States Arizona Heart Rhythm Center Full time

    Company DescriptionHeart Health Center is a company based in Phoenix, AZ. We are dedicated to providing top-quality cardiovascular care to our patients. Our facility is equipped with state-of-the-art technology and staffed by a team of experienced medical professionals. We strive to create a welcoming and compassionate environment for both our patients and...


  • Phoenix, United States KD Consulting LLC Full time

    Work Hours: Monday-Friday 8AM-5PM Job Description: We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support and ensure efficient operation of the office. Responsibilities: * Perform clerical duties, including data entry, filing, and managing documents. * Utilize QuickBooks for...


  • Phoenix, United States AME Landscape Companies Full time

    **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Completes operational requirements by scheduling and assigning...


  • Phoenix, United States All About People Full time

    Job DescriptionJob DescriptionAdministrative AssistantLocation: Phoenix, AZPosition Type: Full-Time, 4 days in office, 1 day remoteSalary: From $40,000 / year DOEJob Title: Administrative AssistantWe are seeking an Administrative Assistant to join our team. Our office serves as an independent source of impartial information concerning State and local...


  • Phoenix, United States Western States Fire Protection Company Full time

    Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new...


  • Phoenix, United States Phoenix Children's Hospital Full time

    The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations. **Position Duties**: - Assists in tracking and updating annual...


  • Phoenix, United States State of Arizona Full time

    HOUSE OF REPRESENTATIVES **ADMINISTRATIVE ASSISTANT** **Job Location**: House of Representatives 1700 West Washington Phoenix, Arizona 85007 **Posting Details**: **Salary**: $48,300 Grade: 01 This position will remain open until filled **Job Summary**: General office administration and support for Legislators in the Arizona House of...


  • Phoenix, United States MASKS LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Assembling closeouts manualsFilling out lien releasesGreet and assist onsite guestsAnswer inbound telephone callsComplete FilingEager to take on new tasks and...


  • Phoenix, United States Transportation Security Administration Full time

    This Administrative Assistant position is located Phoenix Sky Harbor International Airport (PHX), Transportation Security Administration, Department of Homeland Security (DHS). Duties include but are not limited to: Provide support to a Federal Security Director (FSD) and their staff by providing a range of routine administrative support...


  • Phoenix, Arizona, United States Transportation Security Administration Full time

    This Administrative Assistant position is located Phoenix Sky Harbor International Airport (PHX), Transportation Security Administration, Department of Homeland Security (DHS).Duties include but are not limited to:Provide support to a Federal Security Director (FSD) and their staff by providing a range of routine administrative support assignments. Support...


  • Phoenix, United States SERVPRO of Northwest PhoenixAnthem Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompetitive salaryHealth insuranceOpportunity for advancementPaid time offTraining & development SERVPRO of Northwest Phoenix/Anthem is hiring an Administrative Assistant!BenefitsSERVPRO of Northwest Phoenix/Anthem offers:Competitive compensationSuperior benefitsCareer progressionProfessional...


  • Phoenix, United States Barrow Brain and Spine Full time

    Job DescriptionJob DescriptionBARROW BRAIN AND SPINEDO YOU HAVE WHAT IT TAKES TO BE PART OF OUR WORLD-CLASS TEAM?At Barrow Brain and Spine, each team member is dedicated to the highest levels of performance, integrity, collaboration and commitment to patient care. These are not just words on a page, this is our culture. If you are looking for an...

  • Navigator Ii

    2 months ago


    Phoenix, United States Community Bridges, INC Full time

    Community Bridges, Inc. (CBI) is an integrated behavioral healthcare agency offering a variety of different programs throughout Arizona. CBI provides residential, outpatient, inpatient, patient-centered medical homes, medication-assisted treatment, and crisis services to individuals experiencing crisis, opioid use disorder, homelessness, and mental...


  • Phoenix, United States Southwest Human Development Inc Full time

    Job DescriptionJob DescriptionA positive future for every childSouthwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their...


  • Phoenix, United States Maricopa County Full time

    Posting Date 05/29/24 Application Deadline 05/31/24 Pay Range Min - 1st Quartile - Mid - Max $19.65 - $22.43 - $25.20 - $30.75 Job Type Unclassified Department Sheriff About the Position The Administrative Assistant provides complex and widely varied administrative duties in support of the Training Division in the Maricopa County Sheriff’s...


  • Phoenix, United States Western Alliance Bancorporation Full time

    The position of Executive Administrative Assistant will provide administrative support for two senior executives, related team assisting and ensuring department activities run smoothly and efficiently; may provide guidance to personnel within the dep Administrative Assistant, Executive, Administrative, Assistant, Operations, Banking, Skills