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Anticipated Administrative Assistant

4 months ago

North Smithfield, United States North Smithfield School Department Full time

Department of Education, Federal, State, and local form reports as required. 9.Greet the staff and public as well as answer/screen telephone calls and other correspondence and in all such cases, ascertain the nature of business; provide general information regarding procedural matters; and, refer to the appropriate office(s). Place and receive telephone calls, and record messages. Operate intercom system.10.Communicate with school department visitors, parents, staff, and students in a courteous and professional manner at all times.

agendas with individual schools and notify parents in writing and telephone calls.2.Maintain RIDE LEP Census.3.Maintain RIDE Special Education Census.4.Provide clerical support to special education staff and ESL coordinator and teacher.5.Assist with special education transportation coordination when needed (new students, ESY, out-of-district placements.)6.Process necessary Medicaid paperwork or gather information as needed to process Medicaid claims/reimbursements.7.Interact with other school departments to obtain or send special education records when students enter or leave North Smithfield.SUPERVISORY RESPONSIBILITIES: As assigned by the Administrator.QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the qualifications, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Demonstration of computer/technical proficiencies: 1.Google Workspace/Microsoft Office2.Telecommunication Systems3.Student Information Systems (preferred)4.School Financial Systems (preferred)5.Staff Absence/Substitute Tracking System (preferred)Ability to design data reports using student management software when requested to do so by the administration.Strong grammar and composition skills.Strong technical skills.Ability to work as part of a team.Ability to take direction and successfully follow throughDemonstrated success in working with students, parents, and the general public in order to create a welcoming environment.Advanced level of office organization skills.Multi-task oriented.Regular and consistent attendance is essential for this position.Maintaining confidentiality and agreeing to a non-disclosure/confidentiality agreement.Must demonstrate neatness and professionalism in appearance and work.NOTE: The School Department reserves the right to request, administer, and rate skill proficiency tests as it deems appropriate.EDUCATION AND/OR EXPERIENCE: High School Diploma required.

Ability to utilize proper telephone etiquette.REASONING ABILITY: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.OTHER SKILLS AND ABILITIES: Ability to operate a personal computer and related software and other office equipment including a computer and calculator.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Some lifting (up to 30 pounds), bending, stooping, and walking required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.The noise level in the work environment is usually moderate.

The employee is continuously interacting with the public, staff, and students.The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.