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Academic Office Coordinator

2 months ago

Los Angeles, United States Abraham Joshua Heschel Day School Full time

**Academic Office Coordinator**

**Full-time - hourly**

**RESPONSIBILITIES**

**Configure all aspects of Blackbaud learning management system**:

- Build and update schedule sets, classes, and activities for the school year
- Build progress reports and report cards for each grading period
- Build school forms such as permission waivers, liability releases, contracts, etc, and assign them to users
- Perform all Annual Procedures in LMS, such as publish school years/terms, perform Master Rollover, reclassify students, etc

**Perform data entry and cleanup in Student Information System**:
***
- Enroll and withdraw students and faculty

**Maintain student files/records**:

- Complete requests for documents such as students’ transcripts, report cards, attendance reports, behavior reports, and all permanent student records
- File students’ confidential records and keep student information secure
- Create and maintain spreadsheets to develop reports regarding school information such as class lists, birthday lists, new parent & student lists, rosters, etc.

**Facilitating Academic Event/Affairs Sign Ups**
- Configure school conference sign-ups in the fall and spring via School Bookings website
- Facilitate Office Hours sign-ups every Tuesday and Wednesday for students

**Provide support to our Elementary and Middle School Directors in day-to-day office tasks such as**:

- Updating the middle school calendar and bulletin board
- Assist directors with administrative tasks, scheduling, and communication
- Other duties as assigned by the Administrative Team
- High energy and a passion for Heschel’s mission, appreciation of the daily life of a school environment, and a high level of support for the activities of the school.
- Outstanding customer service to staff, parents, students, and visitors, and values collegiality with administrators, faculty, and staff.
- Proficiency with Google Workspace and Blackbaud required.
- Strong organizational and time management skills with exceptional attention to detail and innovative problem-solving.
- Excellent communication skills, both written and oral. Ability to assist in the development of a variety of written communications.
- Ability to work both independently without close oversight and also as a team player who will productively engage with others within and outside of Heschel.
- Ability to handle several complex projects simultaneously and experience completing projects and assignments by establishing objectives, determining priorities, gaining the cooperation of others, monitoring progress, problem-solving, integrating feedback, and making adjustments to the plan.
- Ability to maintain the highest level of confidentiality in the execution of duties.


This is a full-time, 40 hour/week, 12-month, non-exempt position with some evening and weekend work. The expected daily schedule is 7:30 a.m. - 4:00 p.m. during the school year.

This position reports to the Elementary and Middle School Directors.

Heschel offers competitive salaries and benefits, as well as a collegial working environment. The salary range for this position is $21-$23/hour and is based on experience.

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