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Office Manager

3 months ago

Artesia, United States Mercy Pharmacy Group Full time

**Responsibilities**
- Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers.
- Manage office General and Administrative budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

**Skills**
- Proven experience as an Office manager, Front office manager or Administrative assistant. **Account Payable and Account Receivables a big plus + Quickbooks**:

- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

**Job Type**: Part-time

Pay: $19.00 - $28.00 per hour

Expected hours: 16 - 24 per week

**Benefits**:

- Employee discount

Schedule:

- 4 hour shift
- 8 hour shift
- Choose your own hours

**Experience**:

- Management: 1 year (required)

Work Location: In person