Office Manager

2 weeks ago


Laguna Hills, United States Mr. Electric Full time

We are a small electrical contractor seeking an Office Manager who is self-motivated, has

excellent organizational skills and a personable disposition to keep us

day-to-day routines. The office manager will provide

strong, reliable support for operations by creating procedures and communicating

effectively. This person will also help us achieve

organizational efficiency by nurturing a positive, inclusive work

environment.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Answer phone, process customer service

requests
- Maintain company calendar, manage daily scheduling

for service technicians and dispatch
- Collect payments, maintain invoices and

billing
- Accounts payable; manage bill payments, write

checks from accounts to pay standard bills
- Accounts receivable; record invoice

information into QuickBooks
- General office administrative tasks; complete

assignments within tight and often difficult deadlines
- File maintenance; properly maintain files, invoices

and customer paperwork
- Oversee and maintain office equipment for

uninterrupted function, identify needs

Manage

vendor relationships
- Order office supplies, anticipate needs, keep

stocked, coordinate food deliveries when requested
- Manage social media pages
- Occasionally run errands

**REQUIRED**

**EXPERIENCE**:

- Office management Experience
- Excellent Computer Skills
- Strong organizational, time management and

people skills
- Excellent communication skills, both speaking

and listening
- Excellent customer service, listening to

their needs, working with a sense of urgency
- High degree of flexibility and excellent multitasking

ability
- Aptitude for learning new skills and systems
- Ability to maintain a high degree of

discretion and confidentiality

**PREFERRED**

**SKILLS AND QUALIFICATIONS**
- Excellent phone etiquette and charisma
- Computer skills; Service Titan, Clock Shark,

MS Word and Excel, Quick Books online
- Work well under pressure while maintaining a

high level of professionalism
- Work well in a team-based environment under

mínimal supervision
- Experience in developing internal systems


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