Administrative Assistant I

2 weeks ago

San Mateo, United States County of San Mateo Full time

San Mateo County Health is seeking a highly motivated individual with strong administrative and interpersonal skills for the position of **Administrative Assistant I.**

This position is part of a small team that is involved in programs and process improvements to enable staff to deliver the best care possible. Success in this pivotal role is contingent upon the demonstration of exceptional customer service, both internally with fellow employees and externally with the public. Additionally, the incumbent must possess excellent oral and written communication skills, a keen eye for detail in proofreading, and the ability to seamlessly juggle multiple tasks simultaneously. These essential qualities not only ensure the smooth operation of daily activities but also play a crucial role in supporting the assigned leadership, enabling them to focus on higher-level strategic responsibilities.

**About San Mateo County Health**
San Mateo County Health administers public health programs and provides clinical and supportive services to the community. Our mission is to help everyone in San Mateo County live longer and better lives.

County Health protects the public by regulating harms that could cause disease, informing advocacy to achieve healthier communities, and preventing the spread of disease. County Health is also a safety-net provider with a long history of innovation in health care delivery. We support those in need with comprehensive prevention and treatment programs and services.

**Rewarding aspects of the job**:Your work will have a direct impact on all those San Mateo County Health serves both inside and outside the organization. You will
get the unique experience of working with all divisions within the department and understanding the interrelationship between the various programs.

**Challenging aspects of the job**:This role will require you to be flexible and adaptable. Exceptional organizational skills, the ability to prioritize tasks, meet critical deadlines, follow up on assignments proactively, excellent time-management, and attention to detail are essential skills for success in this position.
- ** Administrative Support**: Providing administrative support to leadership, including managing their calendars, scheduling meetings, arranging travel, processing reimbursements, and handling correspondence.
- ** Documentation**: Preparing clear and accurate reports, presentations, correspondence, procedures, and other materials.
- ** Contract Development and Review**:Prepare or review contracts, memos and resolutions for Board of Supervisor level contracts, and/or other related technical documents for accuracy.
- ** Meeting Coordination**: Planning and coordinating meetings, including preparing agendas, taking minutes, and ensuring that all necessary materials are available.
- ** Research**:Conducting research and gathering information on various topics as requested by the team to support decision-making and planning processes.
- ** Purchasing and Procurement**: Managing the procurement process for essential office supplies and specialized emergency management contracts and equipment.
- ** Project Support**: Assisting with special projects or initiatives as needed, which may involve coordinating teams, tracking progress, and ensuring deadlines are met.
- ** Problem-Solving**: Handling routine administrative issues and solving problems independently, while knowing when to escalate more complex issues to the assigned leadership or other appropriate parties.
- ** Interpersonal Skills**: Possessing strong interpersonal skills to interact effectively with colleagues, clients, and other stakeholders and representing Health Administration in a professional manner.

**As the Administrative Assistant I, your responsibilities will include**:

- Providing unparalleled administrative support to the leadership team, handling tasks with precision and confidentiality.
- Acting as a liaison between our office and County Health employees, the public, community leaders and elected officials, demonstrating exceptional communication skills.
- Managing multiple assignments simultaneously, maintaining meticulous attention to detail and prioritizing tasks effectively.
- Utilizing advanced proficiency in the Microsoft Office suite, including Word, Excel, and PowerPoint, to create polished documents and presentations.
- Learning Management System administration.
- Demonstrating strong customer service and independent problem-solving skills, ensuring the smooth coordination of appointments, meetings, and events.
- Ordering and maintaining office supplies.
- Performing related duties as assigned.

**NOTE**:_The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies._

**Qualifications**:
**_Education and Experience_**:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A

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