Personal and Executive Assistant

3 weeks ago

Chicago, United States Near North Title Group Full time

**Primary Responsibilities**
- Partner with the Chief Executive Officer and Chief Administrative Officer to oversee the general operation and upkeep of residential homes in Chicago and other locations, calendars, travel plans and administrative tasks, keeping day-to-day operations running smoothly
- Book travel plans including flights, ground transportation, reservations, excursions etc. for both executives and internal employees.
- Manage schedules and calendars. Work closely with the CEO, and CAO as necessary, to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Flag and arrange personal and professional appointments such as doctor, dentist, vet, salon and other professional appointments especially during business trips
- Driving around Chicago periodically for errands, airport runs, projects at local residence etc.
- Periodic use of company vehicle to drive to Carmel, IN
- Schedule property maintenance and repair work, supervise projects
- Pay bills and catalog due dates, account numbers
- Keep a catalog of all administrative information
- Schedule and supervise cleaning staff and other vendors
- Meal planning and grocery shopping, light food prep
- Keep running inventories and purchase supplies and requested items
- Light cleaning duties in between regular visits from cleaning staff
- Laundry, linens, dry cleaning
- Assist with general programming and usage of electronics such as TV’s, cable boxes
- Event planning, organizing, and coordination
- Automotive maintenance and scheduled checks for corporate vehicles
- Scheduled assessment of property needs and administration of projects
- Assistance with organizational solutions
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Other projects/duties as assigned for the overall benefit of the organization and/or CEO

**Qualifications**
- Previous experience in an administrative support role, preferably supporting a CEO or other senior executive is preferred
- Previous travel planning experience is helpful
- Strong interpersonal skills
- Excellent time management skills and proven ability to meet deadlines.
- Strong verbal and written communication skills
- Proficiency with MS Office, web browsers and search functions
- General technological proficiency with televisions, computers, sound systems and other electronics
- Ability to manage sensitive matters with a high level of confidentiality and discretion
- Must pass background check
- Reliable and punctual

**Why work for us?**
- We are a growing company with a mission to partner with and protect our clients, and a reputation for a “get to yes” attitude earned through our thought leadership, exceptional service, and organizational excellence. Our success in enabling transactions to flow seamlessly is why our clients are some of the top real estate developers, REITs, law firms and lenders in the country.- Near North is committed to creating a diverse and inclusive company that is built around collaboration, responsiveness, integrity and community. We are searching for people to join our team who are enthusiastic and motivated to provide a positive impact on the growth and success of our expanding company. Come grow with us

**Benefits you’ll enjoy**:

- Health, Dental, and Vision insurance
- 401(k) with company match
- Flexible Spending Account (FSA)
- Company paid life insurance & long-term disability
- Voluntary short-term disability & supplemental life insurance
- Competitive PTO and holiday pay
- Volunteer PTO - “Day of Service” to volunteer in your local community
- Access to company-owned ski condo in Beaver Creek, CO

**Pay**:

- $18 to $25 an hour depending on experience

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