Executive Assistant

2 weeks ago


Chicago, United States The Larko Group Full time

A revolutionary investment firm is seeking an Executive Assistant to join their dynamic team and play a crucial role in supporting two C-level leaders. We are looking for someone who excels in a high-energy environment and is eager to make a significant impact. In this role, you'll be the indispensable resource for managing essential tasks and ensuring seamless executive operations. If you're an exceptional communicator, a skilled problem-solver, and possess outstanding organizational abilities, we want to hear from you


Responsibilities

  • Provide comprehensive administrative support to the CEO and co-CEO, managing complex and overlapping schedules with precision.
  • Coordinate domestic travel logistics including flights, hotels, and transportation, addressing any travel-related issues proactively and in real-time.
  • Register guests, prepare meeting agendas, reserve rooms, and arrange necessary equipment for meetings.
  • Manage the office including relationships with vendors, manage office supplies and service contracts, issue key cards for new employees, and oversee gift inventory.
  • Assist in various projects, ensuring deadlines are met and tasks are completed efficiently.
  • Prepare and distribute materials for meetings, including agendas, presentations, and follow-up documentation.
  • Use Affinity (CRM), Google Suite, Expensify, and Slack for communication and task management.
  • Work hand-in-hand with other internal support functions to ensure smooth operations, all while keeping a laser focus on delivering outstanding client experiences and fostering a collaborative workplace culture
  • Serve as a point of contact for internal and external stakeholders, maintaining professional and effective communication.
  • Perform ad hoc administrative


Ideal Experience

  • 5+ years of Executive Assistant experience, professional services strongly preferred.
  • Bachelor’s degree required.
  • Superior organizational skills, ability to prioritize, and strong attention to detail.
  • Has entrepreneurial spirit, is driven, thinks ahead, is proactive, organized, and has thick skin to handle a direct communication style.
  • Positive disposition, a high degree of judgment, initiative, and discretion.
  • Exhibit polished communication skills with the ability to build trust and rapport with executives and stakeholders.
  • Ensure tasks are completed promptly, maintaining high responsiveness and availability.
  • Work independently with minimal supervision, taking initiative to drive tasks to completion.
  • Adapt to a dynamic, start-up environment, comfortable with uncertainty and quick decision-making.
  • Proficiency in Google Suite, Affinity (CRM), Expensify, and Slack.


#117641


The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.


  • Executive Assistant

    4 days ago


    Chicago, United States Salesforce.com, Inc. Full time

    To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts. Job Category Corporate Functions Job Details About Salesforce We're Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies...

  • Executive Assistant

    4 weeks ago


    Chicago, United States Gilbane Building Company Full time

    Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking an Executive Assistant to support the Business Unit Leader and Senior Executives in Chicago, Illinois. This role will sit primari Executive Assistant, Executive, Assistant, Operations, Training, Skills, Business Services

  • Executive Assistant

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A prominent market research company in the Chicago Loop is seeking an experienced, detailed, and confident Executive Assistant to provide support to the Executive Sales team, as well as other executives. The Executive Assistant will be responsible for providing complete administrative, project, and operational support to multiple members of the Executive...

  • Executive Assistant

    1 week ago


    Chicago, United States The Chicago Lighthouse Full time

    Assist Executive Leadership Team and Operations Team with daily administrative tasks and confidential matters with independent judgment and minimal supervision; Performs complex and diverse administrative assistance duties for the Board of Directors Executive Assistant, Leadership, Executive, Operations, Assistant, Administrative, Business Services

  • Executive Assistant

    3 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    3 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    4 weeks ago


    Chicago, United States sgsco Full time

    The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role wor Executive Assistant, Executive, Assistant, Project Management, Manufacturing, Business Services

  • Executive Assistant

    4 weeks ago


    Chicago, United States Metropolitan Family Services Full time

    We are currently seeking a full-time Executive Assistant to join our Headquarters (HQ) Team! ESSENTIAL JOB FUNCTIONS: Represent the Office of the President of Metropolitan Family Services, focusing on customer service, researching, and resolving comp Executive Assistant, Executive, Assistant, President, Communications, Business Services, Staff

  • Executive Assistant

    3 weeks ago


    Chicago, United States The Chicago Hire Company Full time

    Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...

  • Executive Assistant

    3 weeks ago


    Chicago, United States The Chicago Hire Company Full time

    Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...

  • Executive Assistant

    4 weeks ago


    Chicago, United States Saint Anthony Hospital Full time

    # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # ## # # # # # # #Full Time# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # Bilingual Executive Assistant# # Position Purpose: To manage multiple executives# schedules and their work area consisting of administrative and executive support related tasks; work...

  • Executive Assistant

    2 weeks ago


    Chicago, United States Pattern Promotions Full time

    Job DescriptionJob DescriptionJoin Our Team at Pattern Promotions - Executive AssistantAbout Us: In a rapidly changing world, innovation and creativity are essential. At Pattern Promotions, we encourage our team to think outside the box, challenge the status quo, and develop fresh ideas. We believe that diversity of perspectives drives innovation and are...

  • Executive Assistant

    4 weeks ago


    Chicago, United States Serviam USA, LLC Full time

    The Serviam Executive Assistant (EA) will perform a variety of administrative tasks and will support our senior-level executives. The EA’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, the EA must be wellorganized, have great time management skills and be able to act...

  • Executive Assistant

    4 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A leading management consulting company located in Chicago, IL is seeking a versatile Executive Assistant to join their team. The Executive Assistant will handle complex calendars for a team of consultants and oversee all needs for meeting requests. This is a great opportunity for someone who is highly organized and enjoys working in fast-paced environment....

  • Executive Assistant

    12 hours ago


    Chicago, United States Addison Group Full time

    Our nonprofit client is seeking an Executive Assistant to support their Chicago team on a contract basis. This Executive Assistant will provide extra administrative help ahead of multiple events coming up in the next few weeks.Role: Executive AssistantLocation: Downtown ChicagoContract length: 4 weeksPay: $35-40/hrHours: M-F 9 AM -5 PM, 30 minute...

  • Executive Assistant

    4 weeks ago


    Chicago, United States CNA Financial Corp. Full time

    You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. We are looking for an Executive Assistant to support the SVP, Head of...

  • Executive Assistant

    4 days ago


    Chicago, United States Visual Comfort & Co. Full time

    The Executive Assistant will provide high-level administrative support to the Executive and other Executive Team members. The Executive Assistant should be highly organized, proactive, and resourceful to support our leadership team. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about contributing to the...

  • Executive Assistant

    4 days ago


    Chicago, United States Kovitz Investment Group Full time

    The Executive Assistant, a newly created role based in our downtown Chicago office, will provide high-level administrative support to a group of firm executives. This individual will work independently, performing various complex and confidential administrative and clerical support responsibilities. This opportunity requires excellent organizational and...

  • Executive Assistant

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Join the fast-paced world of Consulting! A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be...

  • Executive Assistant

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Join the fast-paced world of Consulting! A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be...