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Executive Assistant/operations Manager
3 months ago
**POSITION TITLE **-Executive Assistant to the President/Operations Manager
**ABOUT MAIDEN STONE** - Maiden Stone is a custom architectural stone supplier. At the core of their values is their highly attuned client service. Rather than taking a strict sales approach as a stone supplier, Maiden Stone collaborates with their clients on luxury projects as their stone consultant.
*** - This opportunity is for a straight-shooting, diligent, and loyal “procedure expert” who is eager to bring structured processes and systems to this unique business.
This person will be a right hand to the President, providing direct administrative support to her, plus solidifying and streamlining the daily operations of this 7-person team. Your role is to bring calm to the chaos and stabilize the organization through systems.
You will also help define and encourage top-priority projects and improve the client experience. You must have the business acumen and empathetic insight to know what needs to come off her plate to ensure that she, and her team, operate at their highest productivity. Your role is about giving her back time so she can focus on sales and the strategic side of the business.
**REQUIREMENTS**
- Minimum 10 years of professional Administrative experience and/or Operations experience.
- Minimum 5 years as a high-level Executive Assistant to the C-Suite, or Senior Managing Director or as a high-level member of the Operations Department. NO EXCEPTIONS.
- Experience supporting a sales team, a sales leader, or a sales-minded Executive.
- Adept at Salesforce and Microsoft Office 365, with proficient knowledge of Excel and Teams.
- Must have your own car and mobile phone.
- May occasionally need to travel with the President on sales trips.
**STATUS & LOCATION** - 40 hours/week in the Montrose/Midtown area of Houston, TX (77006). This is a **hybrid** position, with a minimum of **3 days in person**. You will sometimes work from the office, the home of the President, or your own home. You must live close to 77006 zip code.
To build relationship, understand the nuances of the organization, and learn the habits of the President, the first three (3) months of employment will be spent working with the President in-person in her home most of the time.
**SALARY & BENEFITS**
- $90,000 - $100,000 annual salary range.
- Medical, dental, and vision benefits effective immediately at 75% employer/ 25% employee coverage. Multiple plans available.
- Options for 401k program, life insurance, short-term and long-term disability, and accidental death & dismemberment insurance.
- Vacation time is accrued. You receive 10 days the first year, and this increases year over year.
- Paid holidays.
- Computer + tech stack.
**WHO IS THE PRESIDENT?**
- A seeker who is always wanting to improve herself and her team.
- Innovator, brainstormer and an expert in business development, client service and sales.
- Trusting, respectful, forgiving, non-judgmental, and graceful with mistakes or asking for help.
- Always up to try something new. Willing and open-minded to a new way of doing things.
- Conscientious, hardworking, straightforward, and direct. Results-oriented.
- Incredibly smart, with an amazing memory, and can juggle many projects at once. She also may have trouble prioritizing and triaging when overwhelmed.
- Moves fast, thinks fast, and may forget to give context.
- Can be easily distracted and impatient.
- Wears her emotions on her sleeve. Intense. Dependable. Helpful to others.
- Over-booker, over-committer, and maybe a bit of a workaholic.
- Articulate, succinct, and, at times, can communicate with masculine delivery and exasperated language.
**WHO ARE YOU?**
- Organized, disciplined, thorough, hard-working, responsible, with a keen attention to detail.
- Capable of independent thought and decision-making. Excellent judgment; high level of discernment. Carries own weight and contributes to others.
- Self-starter, self-motivated, and an autonomous problem-solver; able to foresee problems and act. Anticipates needs, looks around corners, and mitigates risks.
- Competent, consistent, and committed. Takes pride and honor in their work; delivers impeccable work dependably. Extremely self-driven and strong-willed.
- Comfortable juggling multiple projects/tasks at once in a fast-paced environment. Stress and intensity don’t scare you, rather you see them as a challenge.
- Highly intelligent, high emotional intelligence, and high common sense. Able to “keep up” with the President.
- Demonstrates flexibility, calmness, and patience with clients (but determined to get what you need from the vendors.)
- Confident and strong in your voice, your work, and yourself. You can do your job with or without recognition. Thick-skinned and not easily offended.
- Willing to speak up and offer a unique perspective. Blunt, direct, and forceful, but respectful and professional while doing it.
- Has executive-level communication skills; speaks using
