Executive Assistant

2 days ago

Houston, United States Primary Services Full time

Join a Global 500 energy company and be part of a dynamic Tax Department that values teamwork and efficiency. Enjoy the potential to go hybrid and contribute to projects that support the smooth operations of the department. This is an exciting opportunity to grow your career while supporting top executives and playing a key role in daily business activities.


Primary Services is excited to announce the role of Executive Assistant for our client, a leading energy company. As a Senior Administrative Assistant, you will support the Vice President (VP) of the Tax department and collaborate closely with other Executive Assistants to ensure seamless coordination at the executive level. This role offers a blend of high-level administrative duties, calendar management, and event coordination, making it ideal for experienced professionals looking to contribute to a large-scale organization.

Responsibilities

  • Manage VP's communications, correspondence, and calendar, ensuring smooth coordination of meetings and events.
  • Coordinate travel arrangements, prepare expense reports, and ensure timely submission for the VP and department leaders.
  • Organize departmental meetings and events, both on-site and off-site, in collaboration with the management team.
  • Act as the office manager, overseeing office supplies, mail distribution, and facility maintenance.
  • Facilitate onboarding and offboarding processes for department employees.
  • Create and manage IT and maintenance requests, following up on progress to completion.
  • Liaise with external departments and companies to ensure efficient departmental operations.
  • Assist with budget planning, special projects, and departmental initiatives.
  • Maintain confidentiality and adhere to all safety policies and site regulations.

Qualifications

  • Bachelor’s degree preferred.
  • 5+ years of administrative experience, including at least 2 years supporting executives.
  • Proficiency in Microsoft Word, Excel, and PowerPoint; SAP experience preferred.
  • Experience in event and meeting planning.
  • Expertise in calendar management and domestic/international travel arrangements.
  • Ability to manage multiple tasks simultaneously with strong prioritization and time management skills.
  • Written and verbal communication skills, with the ability to interact in an international environment.
  • Capable of maintaining confidentiality and building strong internal relationships.


Want to be notified of similar positions? Sign up to receive our job alerts delivered straight to your inbox

Visit to sign up.

  • Executive Director of Operations

    2 weeks ago

    Houston, Texas, United States BarrettAddison Executive Search Full time

    Job DescriptionJob Title: Executive Director of OperationsJob Summary:We are seeking an experienced Executive Director of Operations to join our team at BarrettAddison Executive Search. The successful candidate will be responsible for overseeing the overall business operations of our client, a Christian ministry, and will play a key role in driving business...

  • Executive Vice President

    4 weeks ago

    Houston, United States Global Executive Solutions Group Full time

    Reporting to the President of a leading provider of crane, rigging and specialized transportation services. Their team of experts has extensive working knowledge within plants and worksites including commercial and civil construction sites, oil and gas, power generation, paper processing, mining and much more.The Executive Vice President position will...

  • Executive Vice President

    4 weeks ago

    Houston, United States Global Executive Solutions Group Full time

    Reporting to the President of a leading provider of crane, rigging and specialized transportation services. Their team of experts has extensive working knowledge within plants and worksites including commercial and civil construction sites, oil and gas, power generation, paper processing, mining and much more.The Executive Vice President position will...

  • Executive Assistant

    5 hours ago

    Houston, United States North Bridge Staffing Group Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    4 weeks ago

    Houston, United States Dagen Full time

    Dagen Personnel is seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to the Head of a Department of a Private Equity Firm.The successful candidate will play a pivotal role in coordinating executive activities and managing day-to-day operations. As the Executive Assistant, you will be responsible for ensuring...

  • Executive Assistant

    4 weeks ago

    Houston, United States Dagen Full time

    Dagen Personnel is seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to the Head of a Department of a Private Equity Firm.The successful candidate will play a pivotal role in coordinating executive activities and managing day-to-day operations. As the Executive Assistant, you will be responsible for ensuring...

  • Executive Assistant

    2 weeks ago

    Houston, United States Roth Staffing Companies Full time

    Ultimate Staffing is assisting a company in the Conroe and Houston area to find an Executive Assistant to join their growing teams.The Executive Assistant provides administrative support to the CEO and senior leadership team which includes handling correspondence, managing calendars and appointments, arranging conferences, making travel arrangements, and...

  • Executive Assistant

    2 weeks ago

    Houston, United States Roth Staffing Companies Full time

    Ultimate Staffing is assisting a company in the Conroe and Houston area to find an Executive Assistant to join their growing teams. The Executive Assistant provides administrative support to the CEO and senior leadership team which includes handling correspondence, managing calendars and appointments, arranging conferences, making travel arrangements, and...

  • Executive Assistant

    2 weeks ago

    Houston, United States Ultimate Staffing Full time

    Ultimate Staffing is assisting a company in the Conroe and Houston area to find an Executive Assistant to join their growing teams.The Executive Assistant provides administrative support to the CEO and senior leadership team which includes handling correspondence, managing calendars and appointments, arranging conferences, making travel arrangements, and...

  • Executive Assistant

    2 weeks ago

    Houston, United States Ultimate Staffing Full time

    Ultimate Staffing is assisting a company in the Conroe and Houston area to find an Executive Assistant to join their growing teams.The Executive Assistant provides administrative support to the CEO and senior leadership team which includes handling correspondence, managing calendars and appointments, arranging conferences, making travel arrangements, and...

  • Executive Assistant

    2 weeks ago

    Houston, United States Magnify Full time

    MAGNIFY is excited to share a NEW opportunity available for a highly organized and detail-oriented Executive Assistant to support our Houston ,TX client's executive team. The ideal candidate will provide administrative assistance, manage schedules, and handle confidential information with professionalism. MUST be ADVANCED in Microsoft Suite including...

  • Executive Assistant

    2 weeks ago

    Houston, United States Magnify Full time

    MAGNIFY is excited to share a NEW opportunity available for a highly organized and detail-oriented Executive Assistant to support our Houston ,TX client's executive team. The ideal candidate will provide administrative assistance, manage schedules, and handle confidential information with professionalism. MUST be ADVANCED in Microsoft Suite including...

  • Executive Assistant

    4 weeks ago

    Houston, United States Carriage Services Full time

    Job DescriptionJob DescriptionExecutive Assistant At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting...

  • Executive Assistant

    6 days ago

    Houston, United States Primary Services Full time

    Join a Global 500 energy company and be part of a dynamic Tax Department that values teamwork and efficiency. Enjoy the potential to go hybrid and contribute to projects that support the smooth operations of the department. This is an exciting opportunity to grow your career while supporting top executives and playing a key role in daily business...

  • Executive Assistant

    3 days ago

    Houston, United States Insight Global Full time

    Job Description Executive Assistant – Commercial PCs and AI Experiences Description - We are looking for an experienced, well-organized Executive Assistant to provide support for our Commercial PCs and AI Experiences leaders. The Team: Commercial PCs is a global group responsible for the Product Management of the Commercial BPS (Business Personal Systems)...

  • Executive Assistant

    2 days ago

    Houston, Texas, United States Preston Partners - Chantell Preston CEO Full time

    {"title": "Executive Assistant", "description": "Job SummaryPreston Partners is seeking a highly skilled and organized Executive Assistant to provide comprehensive administrative support to our CEO. This is an in-office position in downtown Houston, TX, offering a unique blend of organizational prowess, marketing acumen, and the ability to manage both...

  • Executive Assistant

    3 weeks ago

    Houston, United States Bayport Laboratories LLC Full time

    Job DescriptionJob DescriptionBayport Laboratories is a leader in the cosmetic manufacturing industry, and is seeking a dedicated and highly organized executive assistant to support our founders. This pivotal role involves providing comprehensive administrative and operational support to ensure the smooth functioning of daily activities and strategic...

  • Executive Assistant

    3 weeks ago

    Houston, United States Bayport Laboratories LLC Full time

    Job DescriptionJob DescriptionBayport Laboratories is a leader in the cosmetic manufacturing industry, and is seeking a dedicated and highly organized executive assistant to support our founders. This pivotal role involves providing comprehensive administrative and operational support to ensure the smooth functioning of daily activities and strategic...

  • Executive Assistant

    2 months ago

    Houston, United States Burnett Specialists Full time

    Job DescriptionJob DescriptionInternational Oil & Gas Company located in Downtown Houston is seeking an Executive Assistant with 5 - 10 years of experience. This is an indefinite contract role that offers PTO, Holiday Pay and a parking allowance!Company: International Oil & Gas CompanyPosition: Executive Assistant Location: DowntownParking: $150/month...

  • Executive Assistant

    2 months ago

    Houston, United States TPI Staffing, Inc Full time

    Job DescriptionJob DescriptionExecutive Assistant - Houston, TX 77027Compensation: $100k - $110kDirect Hire Opportunity**We searching for candidates with a minimum of 5 years of executive-level support experience to join our client's thriving team**The Executive Assistant provides executive support in a one-on-one working relationship. The Executive...