Executive Assistant
2 weeks ago
As the executive assistant, you will be a key partner to the founder, managing schedules, coordinating meetings, handling correspondence, and assisting with various projects. If you thrive in a fast-paced environment and are committed to contributing to the success of a dynamic and innovative company. This role is crucial in managing the daily operations of the executive office, including complex calendar management, meeting coordination, communication handling, and support with special projects. The ideal candidate is proactive, highly organized, and adept at managing multiple tasks while maintaining a high level of confidentiality and professionalism. We invite you to join our team and play an integral role in the ongoing growth of Bayport Laboratories.
Key Responsibilities:
Calendar Management: Manage and coordinate the complex schedules of the Founders, including arranging meetings, appointments, and events to optimize their time.
Communication: Serve as the primary point of contact for the Founders, managing communications, including screening emails, phone calls, and correspondence. Prioritize and respond to inquiries promptly.
Travel Arrangements: Plan and coordinate detailed travel itineraries, including flights, accommodations, and ground transportation. Handle any travel-related issues that may arise.
Meeting Coordination: Organize and prepare materials for meetings, including creating agendas, compiling reports, and arranging presentations. Attend meetings as needed to take minutes and manage follow-up actions.
Document Preparation: Draft, review, and edit documents, presentations, and reports with a high degree of accuracy and professionalism.
Confidentiality: Handle sensitive and confidential information with the utmost discretion, maintaining the integrity of all communications and documents.
Special Projects: Assist the Founders with special projects, research, and strategic initiatives, ensuring timely and efficient completion.
Office Management: Oversee the smooth operation of the Founders' office, including managing supplies, coordinating with other departments, and handling expense reports.
Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and board members, acting as a representative of the Founders.
Qualifications:
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Proven experience as an Executive Assistant supporting high-level executives, ideally in a dynamic or startup environment.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Bilingual in Spanish (Required)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Slack, Zoom).
Ability to work independently with a high level of initiative and judgment.
Strong attention to detail and problem-solving capabilities.
High level of discretion and commitment to confidentiality.
-
Executive Director of Operations
5 days ago
Houston, Texas, United States BarrettAddison Executive Search Full timeJob DescriptionJob Title: Executive Director of OperationsJob Summary:We are seeking an experienced Executive Director of Operations to join our team at BarrettAddison Executive Search. The successful candidate will be responsible for overseeing the overall business operations of our client, a Christian ministry, and will play a key role in driving business...
-
Executive Vice President
3 weeks ago
Houston, United States Global Executive Solutions Group Full timeReporting to the President of a leading provider of crane, rigging and specialized transportation services. Their team of experts has extensive working knowledge within plants and worksites including commercial and civil construction sites, oil and gas, power generation, paper processing, mining and much more.The Executive Vice President position will...
-
Executive Vice President
3 weeks ago
Houston, United States Global Executive Solutions Group Full timeReporting to the President of a leading provider of crane, rigging and specialized transportation services. Their team of experts has extensive working knowledge within plants and worksites including commercial and civil construction sites, oil and gas, power generation, paper processing, mining and much more.The Executive Vice President position will...
-
Executive Assistant
3 months ago
Houston, United States Highspeed Staffing Full timeJob DescriptionJob DescriptionJob Title: Executive AssistantLocation: Houston, TXJob Type: Full-TimeSalary: DOEJob Summary:We are seeking a highly organized and proactive Executive Assistant to support the senior leadership team at our prestigious law firm. The ideal candidate will possess excellent communication skills, a keen attention to detail, and the...
-
Executive Assistant
4 weeks ago
Houston, United States Dagen Full timeDagen Personnel is seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to the Head of a Department of a Private Equity Firm.The successful candidate will play a pivotal role in coordinating executive activities and managing day-to-day operations. As the Executive Assistant, you will be responsible for ensuring...
-
Executive Assistant
4 weeks ago
Houston, United States Dagen Full timeDagen Personnel is seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to the Head of a Department of a Private Equity Firm.The successful candidate will play a pivotal role in coordinating executive activities and managing day-to-day operations. As the Executive Assistant, you will be responsible for ensuring...
-
Executive Assistant
7 days ago
Houston, United States Roth Staffing Companies Full timeUltimate Staffing is assisting a company in the Conroe and Houston area to find an Executive Assistant to join their growing teams.The Executive Assistant provides administrative support to the CEO and senior leadership team which includes handling correspondence, managing calendars and appointments, arranging conferences, making travel arrangements, and...
-
Executive Assistant
7 days ago
Houston, United States Roth Staffing Companies Full timeUltimate Staffing is assisting a company in the Conroe and Houston area to find an Executive Assistant to join their growing teams. The Executive Assistant provides administrative support to the CEO and senior leadership team which includes handling correspondence, managing calendars and appointments, arranging conferences, making travel arrangements, and...
-
Executive Assistant
4 weeks ago
Houston, United States BlueTeam Full timeJob DescriptionJob DescriptionExecutive Assistant- Private Sector – BlueTeamWe are…BlueTeam is a U.S. based service provider specializing in commercial restoration, construction and roofing — both domestic and international — and our clients are the world’s premier commercial portfolio owners and operators.We are a turnkey provider for portfolio...
-
Executive Assistant
1 week ago
Houston, United States Ultimate Staffing Full timeUltimate Staffing is assisting a company in the Conroe and Houston area to find an Executive Assistant to join their growing teams.The Executive Assistant provides administrative support to the CEO and senior leadership team which includes handling correspondence, managing calendars and appointments, arranging conferences, making travel arrangements, and...
-
Executive Assistant
1 week ago
Houston, United States Ultimate Staffing Full timeUltimate Staffing is assisting a company in the Conroe and Houston area to find an Executive Assistant to join their growing teams.The Executive Assistant provides administrative support to the CEO and senior leadership team which includes handling correspondence, managing calendars and appointments, arranging conferences, making travel arrangements, and...
-
Executive Assistant
1 week ago
Houston, United States Magnify Full timeMAGNIFY is excited to share a NEW opportunity available for a highly organized and detail-oriented Executive Assistant to support our Houston ,TX client's executive team. The ideal candidate will provide administrative assistance, manage schedules, and handle confidential information with professionalism. MUST be ADVANCED in Microsoft Suite including...
-
Executive Assistant
1 week ago
Houston, United States Magnify Full timeMAGNIFY is excited to share a NEW opportunity available for a highly organized and detail-oriented Executive Assistant to support our Houston ,TX client's executive team. The ideal candidate will provide administrative assistance, manage schedules, and handle confidential information with professionalism. MUST be ADVANCED in Microsoft Suite including...
-
Executive Assistant
3 weeks ago
Houston, United States Carriage Services Full timeJob DescriptionJob DescriptionExecutive Assistant At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting...
-
Executive Assistant
15 hours ago
Houston, United States Primary Services Full timeJoin a Global 500 energy company and be part of a dynamic Tax Department that values teamwork and efficiency. Enjoy the potential to go hybrid and contribute to projects that support the smooth operations of the department. This is an exciting opportunity to grow your career while supporting top executives and playing a key role in daily business...
-
Executive Assistant
1 month ago
Houston, United States Burnett Specialists Full timeJob DescriptionJob DescriptionInternational Oil & Gas Company located in Downtown Houston is seeking an Executive Assistant with 5 - 10 years of experience. This is an indefinite contract role that offers PTO, Holiday Pay and a parking allowance!Company: International Oil & Gas CompanyPosition: Executive Assistant Location: DowntownParking: $150/month...
-
Executive Assistant
1 month ago
Houston, United States TPI Staffing, Inc Full timeJob DescriptionJob DescriptionExecutive Assistant - Houston, TX 77027Compensation: $100k - $110kDirect Hire Opportunity**We searching for candidates with a minimum of 5 years of executive-level support experience to join our client's thriving team**The Executive Assistant provides executive support in a one-on-one working relationship. The Executive...
-
Executive Assistant Executive Team
2 months ago
Houston, United States Vitalus Health LLC Full timeJob DescriptionJob DescriptionDescription:JOB TITLE: Executive Assistant REPORTS TO: Sr. Executive AssistantLOCATION: 2727 Allen Parkway/Corporate Office Position Summary:The Executive Assistant (EA) reports to the Chief of Staff. The EA is a critically important role, enabling the Executive Leadership team to work most effectively with internal and external...
-
Executive Assistant
2 weeks ago
Houston, United States Bayport Laboratories LLC Full timeJob DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insuranceOpportunity for advancementPaid time offVision insurance Bayport Laboratories is a leader in the cosmetic manufacturing industry, and is seeking a dedicated and highly organized executive assistant to support our founders. This pivotal role involves providing comprehensive...
-
Executive Assistant
2 weeks ago
Houston, United States Bayport Laboratories LLC Full timeJob DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insuranceOpportunity for advancementPaid time offVision insurance Bayport Laboratories is a leader in the cosmetic manufacturing industry, and is seeking a dedicated and highly organized executive assistant to support our founders. This pivotal role involves providing comprehensive...
