Ships Agency Husbandry Coordinator

3 weeks ago


Houston, United States Wilhelmsen Full time

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
- Wilhelmsen Port Services is seeking a Ship Agency Husbandry Coordinator in our Pasadena office.
- Ship Agency Husbandry Coordinator coordinates with local vendors to supply ships with supplies ordered by owners, arrange launch to get the supplies onboard. Coordinate crew changes for the vessel. Good verbal communication and interpersonal skills are essential for collaborating with others, communicating to your supervisor, and speaking with customers or clients.
- To be successful in this position, you will need to be flexible, a team player, and need to be comfortable working in a fast-paced environment.
- We are an international and particularly dynamic team, with a wide range and valuable mix of expertise and experience, all focusing on our client overall satisfaction, and quality of service being delivered.
- Why Should You Apply?
- Fun and diverse workplace
Competitive pay and benefits package
Generous paid time off
Great opportunities for advancement
- In our company, you will have the opportunity to deal with different cultures, be part of a dynamic environment with a continuously learning culture and will be a member of an organization that is _Shaping the maritime industry._
- Main responsibilities- The role relates to coordination of service performance of Husbandry port calls entering America area.-
- Coordinate port calls for assigned customer accounts effectively, including proper monitoring of the vessel and attendance to any follow-up enquiries-
- Ensure compliance with Ships Agency Standard Operating Procedures, including correct use of the operating systems WASP-
- Ensure correct amount of pre-funding are received or the correct level of authority has approved any deviation, prior to performing the Port Call-
- For port calls entering America areas, advise on selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required. Monitor and record expenses that arise during vessels’ port call-
- Ensure communication with customers at all times is proactive, efficient and timely-
- Ensure Cash-in-Transit (Cash to Master) as per WSS procedure-
- Proactively follow up, check and approve supplier’s invoices-
- Suggest process improvements based on efficiency, productivity or cost effectiveness gains-
- DA handling (_Proforma, Revised and Final_), including correct data input, monitoring, and verification-
- To gather information required to help resolve and close Final DA Settlement disputes-
- To follow up complaints/non-compliances through Improvement Potential system- Qualifications- Reasonable standard with experience rather than formal education-
- Experience from the marine industry, preferably ships agency operations-
- Fluent English - both in writing and speaking-
- Ability to work independently and systematically-
- Able to meet deadlines through good time management and allocation of priorities-
- Computer literate- Wilhelmsen provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
- Starting Salary $58,000 annual.
- Must be currently able to work in the United States.

WPS



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