Executive Assistant to The County Executive

1 week ago

Sacramento, United States Sacramento County, CA Full time

**The Position**:
**Come join one of **Forbes Magazine's Best Employers**

**This is a limited continuous filing exam. Next filing cut-offs are at **5:00 pm** on**:
**5/8/24, 5/22/24 (final)**

Under general direction, relieves the County Executive of administrative detail by providing unusually difficult and complex secretarial and administrative support services; works with the public and Board offices to resolve issues and concerns; provides information or directs questions and requests to the appropriate staff; and supervises, assigns, reviews, and coordinates the work of secretarial, clerical, and office administrative staff. Works under stringent deadlines.

**Examples of Knowledge and Abilities**:
**Knowledge of**
- Complex and heavy calendaring requiring maximization of time
- Report and business writing including English usage, spelling, grammar, punctuation, formatting, and content organization in support of messaging
- Governmental organization, functions, policies, and practices
- Organizational operations of large, complex organizations
- Principles of managing and coordinating secretarial support services
- Principles and practices of supervision, discipline, leadership, mentoring, and training
- Record keeping, filing methods, and records management techniques
- Simple arithmetic

**Ability to**
- Evaluate, prioritize, and manage appointments and meetings for multiple calendars; evaluate time demands and conflicts; and arrange and adjust schedules accordingly
- Compose, proof, and arrange letters and memos on routine and non-routine matters, including from concept or mínimal draft form
- Work independently with mínimal instruction to prioritize and coordinate activities to meet critical deadlines
- Recognize confidential information and exercise discretion in the communication and handling of such information
- Collect, compile, maintain, and summarize a variety of data and information
- Select, supervise, train, and evaluate staff
- Plan, prioritize, coordinate, assign, and review the work of subordinate staff, and solve communication, scheduling, and workflow problems
- Investigate and resolve disciplinary issues
- Interpret, apply, and explain rules, regulations, policies, and procedures
- Communicate clearly and concisely, both verbally and in writing
- Develop and maintain cooperative, effective working relationships with others
- Work under severe time constraints, respond swiftly to shifting demands, and maintain composure under pressure

**Employment Qualifications**:
**Minimum Qualifications**

Five years of full-time, paid experience performing administrative assistant or secretarial duties in support of a management or higher level position including arranging appointments, assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, and/or composing correspondence.

**Note**: Two years of full time paid experience supervising or leading staff is desired.

**Note**: A Bachelor’s Degree, or higher, from an accredited college or university, may substitute for two years of the required experience.

**Note**: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

**General Qualifications**

Criminal History and Background Checks:
License Requirement:
A valid California Driver License, Class C or higher, shall be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License, or comply with state and federal requirements for utilization, may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

**Probationary Period**
The probationary period for this classification is **six (6)** months.

**Application and Testing Information**:
**APPLICATION**
- **County of Sacramento**
**Department of Personnel Services**
**Employment Services Division**
**700 H Street, Room 4667**
**Sacramento, CA 95814**
**Phone (916) 874-5593; 7-1-1 California Relay Service**
**Inter-Office Mail Code: 09-4667**

***
**SUPPLEMENTAL QUESTIONNAIRE**

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.
- **Note**: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.- Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
- If a job included responsibilities applicable to several questions, separate the different

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