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Administrative Assistant
3 weeks ago
**Purpose**:The Administrative Assistant is responsible for performing clerical tasks within an office setting to support daily operations primary within HR; as well as other areas of organization as needed. The role supports all administrative duties the department requires such as filing, project-based work and providing a positive employee experience.
**Essential Duties and Responsibilities**:
- Create and post digital signage content utilizing the platforms: Canva and Arreya. Content may include: Birthday list, Holiday schedule, Payroll schedule, etc.
- Mail monthly birthday cards to staff.
- Update and distribute various internal items such as photo directory, newsletter, and anniversary milestones to various members of the organization via Outlook/in-person as needed. Annual update of years of service posters.
- Support the coordination of ATS Company events, luncheons, and HR giveaways. Tasks may include: Create invites via Canva, Communicate with vendors, Help setup/prep and deliver a quality employee experience via company event/luncheon/giveaway.
- Administrative duties which include: creating copies, filing, or faxing documentation as needed or when requested.
- Ensure HR team has all new hire/onboarding packets which include: welcome kit, benefits, payroll schedule, etc.
- Provide support to the Director of HR with ad-hoc duties, projects, and activities for the department/organization.
- Book travel for various members of the organization as needed for internal staff or recruitment processes.
- Greet visitors at the front desk by welcoming them into the office and directing them to whom they are visiting.
- Ensure office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges). Conduct routine audits of visitor badges to ensure they are returned and working properly.
- Maintain inventory of breakroom and pantry. Communicate office supply needs to Supply Chain depart.t via Smartsheet form.
- Assist accounting with monthly credit card invoice by sorting receipts
- Electronically and physical filing of customer agreements/contracts
- Receive mail and packages for distribution to various members of Finance and Supply Chain.
- Preform related duties as assigned, within the scope of the position.
**Education, Work Experience and/or Skill Requirements**:
- High school diploma or general education degree (GED).
- At least 2-3 years of professional experience of hands-on Administrative functions in an office setting.
- Proficiency in MS Office (MS Excel and Word, in particular).
- Experience with Canva and Arreya (plus not a requirement).
- Working knowledge of office equipment, like printers and fax machines.
- Strong multitasking, organizational, coordinating, and interpersonal skills.
- Ability to be entrusted with maintaining sensitive information about employee and management issues.
- Great communication skills, ability to work in a team. Excellent written and verbal communication skills; and strong interpersonal skills.
**Physical Requirements**:
- Primarily sedentary physical work requiring ability to lift a maximum of 25 pounds.
- Occasional lifting, carrying, walking and standing.
- Frequent hand/eye coordination to operate computer keyboard and office equipment.
- Vision for reading, recording and interpreting information.
- Speech communication and hearing to maintain communication with employees and customers.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Pay: $18.00 - $21.00 per hour
Expected hours: 40 per week
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Application Question(s):
- Can you provide an example of a time you put together a formal function? Please provide the steps you took to put together the event.
**Experience**:
- Administrative: 2 years (required)
Ability to Commute:
- Windsor, CT 06095 (required)
Ability to Relocate:
- Windsor, CT 06095: Relocate before starting work (required)
Work Location: In person
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